Administrative Specialist Ii - Fontana, United States - Kaiser Permanente

Kaiser Permanente

Verified Company

Fontana, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Summary:

This position is under review and must follow the guidelines in accordance with the respective collective bargaining agreements and/or NLRB definition of a confidential employee.

This position must be reviewed in partnership with HR Consulting prior to posting. Provides administrative support to department manager or staff, such as word-processing, maintaining calendars, compiling reports, filing and answering telephones. Normally receives general direction, but works independently to meet deadlines in accordance with established guidelines and procedures.

Essential Responsibilities:

Uses a variety of wordprocessing software to type letters, reports and presentation materials.
May compose correspondence on own initiative for supervisors review.
May include confidential information.
Maintains established databases, generates reports from such data.
May create simple spreadsheets/graphs using departmental software.
Maintains supervisors calendar, arranges appointments, meetings and travel itineraries.
Answers telephone inquires, takes and relays messages and greets visitors.
Establishes/maintains departmental filing system.
Sorts and routes department mail.
May take/transcribe dictation, either manually or by machine, into appropriate format correcting grammar, spelling, etc.
May take minutes at a variety of meetings; distribute agenda and followup materials.
May track/monitor budgets, post data to ledgers. Reconciles invoices and resolves discrepancies.
May delegate work to other nonexempt personnel.

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CLAUSE:Various positions are under review with a joint Management/Union review committee for appropriate Union/Non-Union status and this position may be considered a union position or may be converted to a union position at some time in the future. Should this position be determined to be union it will be returned to the bargaining unit in accordance with the Collective Bargaining Agreement.

Basic Qualifications:

Experience

Minimum one (1) year administrative/secretarial or comparable experience required.

Education

High School Diploma or General Education Development (GED) required.

License, Certification, Registration

Additional Requirements:

Prior experience with software used by department.
Intermediate arithmetic, reading and writing skills.
Wordprocessing speed: 35 wpm required.
Strong customer service skills required to communicate with members, department clients and staff.
Must be able to work in a Labor/Management Partnership environment.

Preferred Qualifications:

Some business school/college level courses preferred.
Preferred Administrative experience.

PrimaryLocation :
California,Fontana,Fontana Medical Offices 1 & 2

HoursPerWeek : 20

Shift :
Variable

Workdays :
Mon, Tue, Wed, Thu, Fri, Sat, Sun

WorkingHoursStart : 12:01 AM

WorkingHoursEnd : 11:59 PM

Job Schedule :
Call-in/On-Call

Job Type :
Standard

Employee Status :
Regular

Employee Group/Union Affiliation :
B05|USW|Local 7600

Job Level :
Individual Contributor

Job Category :
Administrative & Support Services

Department :
Fontana MOB 1&- O/P Pharmacy 2nd Floor - B - 0808

Travel :
Yes, 20 % of the Time