Village Clerk - Three Oaks, United States - Village of Three Oaks

Description

Job Title:
Village Clerk

Location:
Village of Three Oaks, Michigan

Job Type:
Part-Time

Job Summary:

The Village Clerk is a key administrative position responsible for providing support to the Village government. This part-time role involves overseeing various aspects of municipal administration, including record-keeping, licensing, and public information dissemination. The Village Clerk reports to the Village Manager and collaborates closely with elected officials, department heads, and community stakeholders.


Responsibilities:

1.


Record-Keeping and Documentation:

• Maintain accurate and uptodate records of Village proceedings, ordinances, resolutions, and official documents.
• Maintain an inventory of the Village Assets and Equipment.
• Prepare and distribute meeting agendas, attend meetings, and record official minutes.
• Provide public access to official records in compliance with state laws.

2.


Licensing and Permits:

• Administer licensing and permitting processes for businesses and residents.
• Issue permits and licenses in compliance with Village regulations.
• Maintain accurate records of issued licenses and permits.

3.


Public Information and Communication:

• Serve as the primary point of contact for public inquiries.
• Disseminate official information to the public through various channels.
• Manage the Village website and social media accounts to provide timely updates.

4.


Collaboration with Officials:

• Work closely with elected officials, department heads, and other Village staff.
• Provide support during public meetings and hearings.
• Provide Administrative support to the Village Manager, including scheduling meetings, preparing meeting materials, and recording and distributing meeting minutes.

5.


Accounts Payable:

• The Village Clerk is responsible for managing Accounts Payable for the Village. This involves processing invoices and issuing payments.

6.


Payroll Management:

• Manage payroll for Village employees. This includes calculating wages, withholding taxes, paying taxes, and preparing payroll reports.

7.


Budget and Finance:

• Assist in the preparation of the Village budget related to the Clerk's office.
• Manage financial transactions related to permits, licenses, and fees.
• Collaborate with the Treasurer on financial matters as needed.
• Perform regular bank reconciliations to ensure accuracy.
• Experience with BS&A Governmental Accounting software is a plus.

8.


Utility Billing:

• Assists Treasurer in preparing monthly Sewer Water bills and mail to customers.
• Receipt of Sewer and Water Payments.

9.
All other duties assigned by Village Manager and or Village President

Qualifications:

• Associate degree in public administration, political science, or a related field is preferred. A bachelor's degree is a plus.
• Previous experience in municipal administration, preferably as a Clerk or in a similar role.
• Knowledge of Michigan public records laws and municipal regulations.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite and other relevant software.

Working Conditions:

• The Village Clerk position is fulltime, with regular office hours.
• Attendance at evening meetings is required.
• Some travel may be necessary for training or offsite meetings.

Pay Scale:

The range for this position is $ $28.00 per hour depending on experience.


Application Process:


Job Type:
Part-time


Pay:
$ $28.00 per hour


Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Customer service: 1 year (preferred)

Ability to Commute:

• Three Oaks, MI required)

Ability to Relocate:

• Three Oaks, MI 49128: Relocate before starting work (required)

Work Location:
In person