Personal and Executive Assistant - Chicago, United States - Near North Title Group

Near North Title Group

Verified Company

Chicago, United States

1 day ago

Posted by:

Mark Lane

beBee recruiter

Description

Primary Responsibilities

Partner with the Chief Executive Officer and Chief Administrative Officer to oversee the general operation and upkeep of residential homes in Chicago and other locations, calendars, travel plans and administrative tasks, keeping daytoday operations running smoothly
Book travel plans including flights, ground transportation, reservations, excursions etc. for both executives and internal employees.
Manage schedules and calendars. Work closely with the CEO, and CAO as necessary, to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
Flag and arrange personal and professional appointments such as doctor, dentist, vet, salon and other professional appointments especially during business trips
Driving around Chicago periodically for errands, airport runs, projects at local residence etc.
Periodic use of company vehicle to drive to Carmel, IN
Schedule property maintenance and repair work, supervise projects
Pay bills and catalog due dates, account numbers
Keep a catalog of all administrative information
Schedule and supervise cleaning staff and other vendors
Meal planning and grocery shopping, light food prep
Keep running inventories and purchase supplies and requested items
Light cleaning duties in between regular visits from cleaning staff
Laundry, linens, dry cleaning
Assist with general programming and usage of electronics such as TV's, cable boxes
Event planning, organizing, and coordination
Automotive maintenance and scheduled checks for corporate vehicles
Scheduled assessment of property needs and administration of projects
Assistance with organizational solutions
Ability to function well in a highpaced environment; performs additional duties as assigned by executives
Other projects/duties as assigned for the overall benefit of the organization and/or CEO

Qualifications

Previous experience in an administrative support role, preferably supporting a CEO or other senior executive is preferred
Previous travel planning experience is helpful
Strong interpersonal skills
Excellent time management skills and proven ability to meet deadlines.
Strong verbal and written communication skills
Proficiency with MS Office, web browsers and search functions
General technological proficiency with televisions, computers, sound systems and other electronics
Ability to manage sensitive matters with a high level of confidentiality and discretion
Must pass background check
Reliable and punctual

Why work for us?

We are a growing company with a mission to partner with and protect our clients, and a reputation for a "get to yes" attitude earned through our thought leadership, exceptional service, and organizational excellence. Our success in enabling transactions to flow seamlessly is why our clients are some of the top real estate developers, REITs, law firms and lenders in the country.
Near North is committed to creating a diverse and inclusive company that is built around collaboration, responsiveness, integrity and community. We are searching for people to join our team who are enthusiastic and motivated to provide a positive impact on the growth and success of our expanding company. Come grow with us

Benefits you'll enjoy: