Extension Office Manager - Leesport, United States - Penn State University

Penn State University
Penn State University
Verified Company
Leesport, United States

3 weeks ago

Mark Lane

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Mark Lane

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Description

JOB DESCRIPTION AND POSITION REQUIREMENTS:


Penn State Extension seeks to hire an
O f
fice Manager for the Berks County Extension office. **The Office Manager will:

  • Report directly to the regional off-site Extension Area 9 Business Operations Manager (BOM) and will also work closely with the regional off-site Extension Area Client Relations Manager (CRM) and local Educators to help ensure the smooth and efficient daily operation of the Berks County Extension office.
  • Serve as the office coordinator for the local administrative support work unit; plan and facilitate the administrative support activities of the office; coordinating with others to complete tasks.
  • Oversee and coordinate the daily scheduling and attendance of Administrative Support Assistants in the Berks office.
  • Assist in the supervision and training of assigned support staff.
  • Prepare, process, and review forms for payroll/human resource system input.
  • Maintain the office accounting, budgetary, Accounts Payable, and Accounts Receivable financials using Penn State Accounting systems, including access to confidential County and Penn State salary and wage information and other personal data.
  • Process check requests, purchase orders, travel reimbursements, procurement requests, make bank deposits and other related financial activities.
  • Monitor and maintain budgets, track expenditures, process budget revisions, and assist with budget preparation and projections.
  • Respond to routine and moderately complex questions/issues concerning unit/University policies, processes, and procedures from internal and external contacts.
  • Assist with county Extension program and events coordination.
  • Arrange meetings, coordinate special events, conferences, and other functions.
  • Assist with planning and coordination of moderately complex projects.
  • Serve on various Extension committees, locally and statewide.
  • Provide local customer services support.
  • Help with office communications, multimedia product development and publications, social networking (Facebook, Penn State PLONE website, etc).
  • Perform other office management duties as assigned by the Area Business Operations Manager.

The Office Manager:

  • Must maintain a professional appearance, represent Penn State University and the county Cooperative Extension office in a professional manner, and exercise sound professional judgment in carrying out duties assigned by the Business Operations Manager, Client Relationship Manager, and Extension Educators.
  • Should be able to assume the temporary/occasional role and duties of the office support staff on an "as needed basis" across a multicounty area.
  • Must have the ability to work as part of the Extension team as well as to work independently and have the ability to follow procedures as determined by Penn State Extension.
  • Must have excellent communication, phone skills, organizational, and interpersonal skills; be attentive to detail; have the ability to handle multiple priorities/deadlines; and be able to exercise discretion in handling sensitive and confidential information.
  • Have experience in a team environment with excellent team skills is required.
  • Be able to work independently to multitask, and to prioritize workload in a fastpaced everchanging environment.


The position is located at the Penn State Extension Office in the County of Berks Agriculture Center building, 1238 County Welfare Road, Suite 110, Leesport, PA 19533.


This is a limited term appointment funded for one year from date of hire with excellent possibility of re-funding and is a
100% full-time equivalency (FTE) job .

This individual will work 40 hours/week, Monday through Friday 8:00 a.m. - 4:30 p.m. with a half hour unpaid lunch break. Some occasional evening/weekend work for events/meetings may require a flexible workday schedule.
Full Penn State benefits are included .


Education and Experience:

Some travel is required. This position requires the operation of a motor vehicle as part of the job duties, mainly for banking.

A valid driver's license and successful completion of a motor vehicle records check will be required in addition to standard background checks.


Application Requirements:


  • Commitment to fostering diversity, equity, and inclusive excellence, which creates a positive environment in their work environment.
  • Outstanding oral and written communication skills and the ability to listen effectively.


The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms.

We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive.

We value inclusive excellence as a core strength and an essential element of our public service mission.

The salary range for this positi
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