- Provides general administrative support in the delivery of City and department programming and services. Receives varied requests or complaints from internal and external customers. Handles confidential records including personnel files, training, incident reports and time and attendance records. Files and maintains records. Updates and maintains basic spreadsheets, reports and databases. Monitors and replenishes supplies and inventories. Updates, edits and proofreads a variety of documents including letters, memos, notices, flyers, forms, brochures and other materials. Participates in procurement activities for supplies, services, equipment, and other items. Reports discrepancies as needed. Receives payments and manages petty cash.
- Assists in the attainment of department goals and objectives related to Master, Strategic and Comprehensive Plans. Demonstrates continuous effort to improve operations, streamline work processes, and work cooperatively and jointly with City Administration, department directors, consultants, vendors, staff, and the public to provide quality services. Participates various projects. Keeps immediate supervisor fully and accurately informed on issues. Identifies areas of concern for management for review and potential action.
- Assists and participates in the execution of short and long-range plans. Gathers and prepares data and information for studies, reports, correspondence and recommendations. Participates in activities with other departments and agencies as needed. Maintains required departmental records. Participates in software update and conversion projects. Responds to and resolves various complaints, issues, inquiries, and problems as authorized, and in accordance with established policies and procedures.
- Ensures effective and efficient use of budgeted funds, personnel, materials, facilities and time.
- High school degree plus one (1) year of clerical or office support experience, or an equivalent combination of education and experience that would likely produce the required knowledge, skills, and abilities.
- None
- Municipal organization operations, policies and procedures.
- Office support functions and document processing.
- Basic municipal procurement policies, procedures, and regulations.
- Payroll and personnel administrative procedures.
- Standard office procedures and equipment.
- Customer service techniques.
- Maintaining spreadsheets and word processing documents database and records management systems.
- Resolving basic customer service encounters in a calm and professional manner.
- Effective and efficient operation of personal computers utilizing standard and specialized software.
- Applying basic math and bookkeeping practices and methods.
- Communicating effectively verbally and in writing.
- Maintain records and files.
- Establish and maintain effective working relationships with vendors, City staff, and the public.
- Research and respond to inquiries and complaints from the public.
- Handle confidential information with discretion.
- Communicate clearly and concisely, both orally and in writing.
- Stand or sit for prolonged periods of time.
- Occasionally stoop, bend, kneel, crouch, reach, and twist.
- Lift, carry, push, and/or pull light to moderate amounts of weight.
- Use repetitive hand movements, fine coordination and manual dexterity which permits the employee to operate standard office equipment and computer systems.
- Sufficient clarity of speech and hearing to permit the employee to discern verbal instructions, use a phone, and communicate with others.
- Sufficient visual acuity which permits the employee to comprehend written work instructions and review, evaluate, and prepare a variety of written materials.
- Work typically performed in a standard office setting with occasional travel to various sites and facilities.
- Regular attendance is an essential function of this job to ensure continuity of services.
- Occasional work beyond normal business hours.
- Position is subject to drug testing and regular driver's license monitoring in accordance with applicable State and Federal regulations and City of Clovis policies.
- Yes
- No
- Yes
- No
- YES
- NO
- YES
- NO
- 30 wpm
- 40 wpm
- 50 wpm
- over 50 wpm
- less than 30
- Less than (1) one year
- 1-3 years
- 3-5 years
- 5 or more years
-
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office specialist-senior services - Clovis, United States - City of Clovis, NM
![Default job background](https://contents.bebee.com/public/img/bg-user-ex-1.jpg)
Description
Salary: $ $19.36 HourlyLocation : Clovis, NM
Job Type: FULL-TIME
Job Number: 2024_03_19_1019
Department: SENIOR SERVICES
Opening Date: 03/19/2024
Job Description
Under close supervision this position is responsible for performing basic administrative support functions of Senior Services.
Typical Duties
Minimum Qualifications:
Medical Employee Only - In Network deductible $1000
Employee portion = $38.17 per pay period (24) or $916.08 annually
City portion = $318.07 per pay period (24) or $8, % of cost)
Medical Employee + Family - In Network deductible $3,000
Employee portion = $89.79 per pay period (24) or $2,154.96 annually
City portion = $808.20 per pay period (24) or $19, % of cost)
Dental
United Concordia options of 2 plans 100% employee cost
Vision
Davis Vision 100% employee cost
Life Insurance
$40,000 paid by the City on employee (if enrolled in short term disability)
$2,000 paid by City for dependents (if enrolled in short term disability)
Supplemental Voluntary Life Insurance
Short-Term/Long Term Disability 100 % employee cost
Voluntary Short-Term Disability 70% of weekly income after 15 day waiting period
/Long Term Disability 60% of weekly income after 180 day waiting period
Flexible Spending Accounts 100% employee cost
Healthcare Flexible Spending Account
Dependent Care Flexible Spending Account
Retirement Choices
ICMA Employee Contributes minimum of 3% City matches 14% (of total wages)
PERA Employee Contributes 15.15% City matches 10.3%
Fire - Municipal Fire Plan 5 Employee contributes 19.7% City 22.4%
Police - Municipal Police Plan 5 Employee contributes 18.3% City 19.65%
Time Off
Vacation Accrual 84 hours annually (2912 Fire Service accrues 120 hours annually) increases at intervals 7 and 15 years
Sick Accrual 96 hours annually (2912 Fire Service accrues 134.4 annually)
(at 20 years with separation get 50% of sick leave balance)
11 paid holidays
Physical Examination Leave - 4 hours annually
Bereavement Leave
Voting Leave - 1 hour
Personal Day
Tuition Assistance - job related 100% of tuition cost reimbursed
Option of Sick Leave Bank
01
Do you have a high school diploma or GED?
Do you possess a current, valid driver's license (equivalent to a New Mexico Class "D")?
Are you proficient in the use of computers, printers, and misc. office equipment?
Do you have knowledge of software applications, to include electronic spreadsheets and word processing programs?
Ability to type wpm with a high degree of accuracy
How many years experience do you have working with Seniors?