Secretary V, Enterprise Benefits - Burbank, United States - The Walt Disney Company (Corporate)

The Walt Disney Company (Corporate)

Verified Company

Burbank, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

About the Role & Team
Are you known for your high-level professionalism, discretion, and protection of confidential information? And are you a friendly and reliable collaborator on your team, one who can draft polished correspondence? If yes, then the Secretary V, Enterprise Benefits position at The Walt Disney Company might be right for you

This position supports three Enterprise Benefits Directors.

What You Will Do

Provide daytoday administrative support to three Directors
Thoughtfully manage complex calendars over multiple time zones
Review each leader's schedule to build in time for preparation and travel
Pivot quickly to reschedule a carefully planned day when pressing conflicts arise
Draft professional correspondence on behalf of your leaders
Plan and create travel itineraries, taking into account time zones, weather delays, traffic and fatigue levels
Interact with a wide variety of internal and external partners on behalf of leadership and the team
Provide administrative and office support as required, such as answering phone lines, arranging office access, performing data entry, composing correspondence, and ordering supplies
Plan smallerscale team gatherings
Onboard new employees you will be the friendly guide that team members rely on to answer questions
Purchase all office supplies for the department, and manage invoices, purchase orders, and vendor contracts
Partner effectively with peers to ensure effective distribution of work and office coverage
Create/format PowerPoint presentations for executive audiences
Create Microsoft Word documents for high level audiences, translating leaders' notes and direction into polished final product
Draft agendas for various meetings and audiences
Triage benefits mail to the right parties
Provide backup support for gym front desk

Required Qualifications & Skills

At least two years in an administrative support capacity
Demonstrated ability to handle highly confidential and sensitive information
Sharp written and verbal communication skills, including clean grammar and a robust vocabulary
Ability to prioritize tasks in a fastpaced environment
Strong proficiency with all types of computers, phones and office equipment
Genuine desire to be helpful to your leaders and coworkers, to go above and beyond without being asked, to build solid inter and intrateam relationships
Highly detail oriented and organized, with strong proofreading skills, especially under time constraints
Highly meticulous, organized, approachable, and friendly
Willingness and ability to proactively improve existing processes
Ability to lead multiple projects, tasks, and deadlines while remaining composed and calm
Committed to develop trusting and supportive working relationships with team and peers
Availability to work overtime without prior notice
A professional demeanor, positive outlook, and a cando attitude

Preferred Qualifications