Administrative Specialist III - Los Angeles, United States - The Aerospace Corporation

Description

The Aerospace Corporation is the trusted partner to the nation's space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you'll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.

At Aerospace, we are committed to providing an inclusive and diverse workplace for all employees to share in our common passion and aspiration – to carry out a mission much bigger than ourselves.

The Ground, Exploitation and Operations Directorate (GEOD) provides technical and programmatic support across the legacy and future Overhead Persistent Infrared (OPIR) ground activities as well as the US Nuclear Detonation Detection System (USNDS). Our team works closely with the customers, contractors, and other support agencies to ensure that the heritage systems are always available to support the mission, identify new ways to exploit and leverage the data for the warfighters, and help deliver resilient advanced ground systems that outpace the threats from our advisories.

We are seeking a confident Administrative Assistant (Administrative Specialist III) who provides strategic and proactive support to the Principal Director and his team. As an integral member of the team and the focal point for the GEOD, the individual provides collaborative administrative support to ensure effective and efficient operations. This person resolves problems quickly, executes processes and procedures, and works closely with leaders, colleagues, and customers across the enterprise to ensure the sub-division runs smoothly and meets internal/external deadlines.

Work Model: This is a full-time position for Aerospace Corporation based at Los Angeles Air Force Base that allows for 1 day per week telecommuting depending on the needs of the team and customer.

What You'll Be Doing

• Executes strategic, proactive, and complex calendar/meeting/event planning, management and conflict resolution
• Arranges all travel coordination, logistics, and expense reporting for leadership and extended staff as required, including incoming and outgoing VARs/clearances
• Coordinates employee support for the group/division/sub-division (on-boarding/relocation, timesheet administration/auditing, training requirements, supply/equipment orders)
• Acts as Functional Time Administrator (FTA) for GEOD
• Supports special projects, tracks actions items and deliverables​
• Act as a partner and point of contact for leaders by working closely with and fostering connections with internal management, government customers, contractors, and external leaders​
• Improves and ensures effective processes/systems that provide superior organization, efficiency and industry-lead technical best practices​
• Collaborates with admins across the division and corporation to achieve coverage and increase efficiency
• Leads by training and mentoring admin assistants and is a role model by demonstrating professionalism, team collaboration, technical expertise, and leadership behavior that is consistent with the company's values​

What You Need to be Successful

Minimum Requirements:

• High School Diploma, GED or equivalent
• Strong administrative skills: strategic execution of tasks, organization, detail-oriented, writing, and proofreading
• Strong technological fluency across a wide range of tools and platforms​ such as Microsoft Office applications including Outlook, Word, PowerPoint, Teams, SharePoint and Excel and meeting tools such as Teams, Skype and Zoom
• Strong communication & interpersonal skills: leadership, collaboration, resiliency, strategic thinking, problem-solving, emotional intelligence, judgment, business acumen, and decision making, across all levels of the organization
• Ability to handle sensitive and personnel-related information appropriately and support sensitive management functions
• Ability to work independently and/or cooperatively with a team to proactively deliver innovative solutions and resolve issues with minimal direction
• Existing Secret security clearance which is issued by the US government. U.S. citizenship is required to obtain a security clearance

How You Can Stand Out

It would be impressive if you have one or more of these:

• Prior experience as an admin or similar role
• Prior experience working with LAAFB/SSC customers and their systems, networks and policies
• Familiarity with enterprise software packages such as Concur, Workday, JIRA, Confluence
• Familiarity with Aerospace corporate organizational structures, policies, processes, and practices
• Experience with classified data handling
• College degree

We offer a competitive compensation package where you'll be rewarded based on your performance and recognized for the value you bring to our business. The grade-based pay range for this job is listed below. Individual salaries within that range are determined through a wide variety of factors including but not limited to education, experience, knowledge and skills.

(Min - Mid - Max)

Leadership Competencies

Our leadership philosophy is simple: every employee, regardless of level and role, can demonstrate leadership. At Aerospace, our commitment is our people. To cultivate our talent and ensure that we have a strong pipeline of future leaders, we want individuals who:

• Operate Strategically
• Lead Change
• Engage with Impact
• Foster Innovation
• Deliver Results

Ways We Reward Our Employees

During your interview process, our team will provide details of our industry-leading benefits.

Benefits vary and are applicable based on Job Type. A few highlights include:

• Comprehensive health care and wellness plans
• Paid holidays, sick time, and vacation
• Standard and alternate work schedules, including telework options
• 401(k) Plan — Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
• Flexible spending accounts
• Variable pay program for exceptional contributions
• Relocation assistance
• Professional growth and development programs to help advance your career
• Education assistance programs
• An inclusive work environment built on teamwork, flexibility, and respect

We are all unique, from diverse backgrounds and all walks of life, yet one thing bonds all of us to each other—the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.

Equal Opportunity Commitment

The Aerospace Corporation is an Equal Opportunity/Affirmative Action employer. We believe that a diverse workforce creates an environment in which unique ideas are developed and differing perspectives are valued, producing superior customer solutions. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you're an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at or by email at You can also review Know Your Rights: Workplace Discrimination is Illegal, as well as the Pay Transparency Policy Statement.