special events administrative specialist nf3 - Twentynine Palms, United States - MCSS

Description

Job Summary

This position is located at MCAGCC, MCCS TWENTYNINE PALMS, CA . Candidates selected for this position will serve as a SPECIAL EVENTSADMINISTRATIVE SPECIALIST NF3 for MCCS.

Why Choose MCCS?

Here at MCCS, we believe in meaningful connections, opportunities to build and develop skills that will span throughout your entire career, and creating positive relationships that will last a lifetime. We provide Marines, Sailors, and families with everyday services and support. We believe in serving those who serve.

Joining our world-renowned team also comes with some amazing benefits:

Part-time and Full-time vacancies are eligible for the following Employee Benefits hours a week):

• 401(k) Retirement Plan with up to 5% employer match
• NAF Pension Plan, employee contribution only 1% (may be eligible to buy back up to 5 years of military service)
• Medical and Dental Insurance
• Inexpensive life insurance (up to 3X annual salary)
• Flexible spending accounts (Health and Dependent Care)
• Short Term Disability Insurance (up to 60% of annual salary)
• Immediate annual and sick leave accrual
• Tax-free shopping
• Professional training opportunities to build and develop new skills.
• Access to MCCS facilities such as the child development centers, gyms, movie theaters, bowling centers, pools, golf course, auto skills center, outdoor recreation and more

Major Duties

Coordinates and performs a wide variety of responsible administrative functions in support of upper level management functions. Organizes flow of operational program processes in an office environment. Tracks and establishes status of actions on numerous documents, projects and program operations. May be delegated signatory authority for selected administrative matters.

Enforces current and proper naval correspondence rules and correct grammar, spelling, capitalization and punctuation. Reviews and interprets directives and regulations. Maintains official files. Develops internal procedures and work methods affecting Special Events operations. Ensures compliance of documents by reviewing and revising studies, reports, correspondence for accuracy and format. Collects, compiles and organizes information and data to meet administrative requirements. Prepares correspondence, routing sheets and drafts reports and instructions. Facilitates methods for automating reports and correspondence. Uses a computer to transmit correspondence, create reports, databases, spreadsheets, graphics, slide shows and presentations. Edits data to meet presentation and report requirements.

Receives telephone calls, visitors, complaints and outside contacts and directs them to appropriate contacts when necessary. Receives and delivers messages to staff members. Arranges and maintains appointment calendars for staff. Routes incoming mail to staff and work sections. Establishes suspense dates to collect responses and submits information as required by requests.

May perform support functions such as gathering statistical data; monitoring and reporting on support budgets; assisting in developing financial plans, obligating funds, liquidating travel claims; maintaining stock of office supplies, making arrangements for special events; preparing and conducting briefs and presentations.

Responsible for maintaining a government purchase card and handling all purchasing of gear, entertainment and decorations for approved Special Events. Responsible for getting quotes, creating purchase order requests, and Electronic Purchase Requests (EPRs). Maintains relationships with vendors to include on and off base vendors. Maintains detailed inventory sheets of all Special Events equipment and property.

Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Takes action to solve problems quickly. Alerts the higherlevel supervisor, or proper point of contact for help when problems arise. Adheres to safety regulations and standards. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.

Performs other related duties as assigned. This is a white-collar position where occasional lifting up to 20 lbs may be required. Occasional use of government vehicles to transport equipment and personnel is required.

Qualifications

Three years' experience that demonstrates broad knowledge of administrative practices and principles. Skill to organize and track multiple high visibility projects simultaneously. Skill to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation. Skill to operate a personal computer, and associated peripheral equipment and software. Knowledge of a variety of support functions such as gathering statistical data, monitoring and reporting on support budgets, assisting in developing financial plans; obligating funds, liquidating travel claims; maintaining stock of office supplies. Skill to deal with employees at various levels in the organization and to represent the division with customers external to the organization. Must have the ability to communicate effectively orally and in writing.. Must possess a valid driver's license.

Must be able to accommodate a flexible work schedule to include weekday and weekend special events.

How To Apply

All applications must be submitted online via the MCCS Careers website:

Resumes/applications emailed or mailed will not be considered for this vacancy announcement. To be considered for employment, the application or resume must be submitted online by 11:59 PM (ET) on the closing date of the announcement.

Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.

If you are using an employment preference, please use the list below to ensure your application includes the correct required documents to verify eligibility:

PREFERENCE - REQUIRED DOCUMENTS (MUST BE ATTACHED TO APPLICATION)

Military Spouses

Copy of the PCS orders identifying a dependents-authorized move and the sponsor's reporting date to the new duty location.

Copy of marriage license or military dependent ID if dependent's name is not listed on sponsor's PCS orders. In order to qualify, date of marriage or military dependent ID must be prior to reporting date listed on PCS orders.

For spouses with current or prior Federal service, submit a copy of the most recent performance appraisal rating and, if applicable, documentation of appointment eligibility.

Veterans

Copy of DD214 citing general or honorable discharge.

Persons with Disabilities

Proof of Disability Documentation from: doctor, licensed medical professional, licensed rehabilitation professional, or any federal, state, District of Columbia, or US territory agency that issues or provides disability benefits.

Closing Statement

Selective Service Registration: If you are a male born after December 31, 1959, and are at least 18 years of age, government employment requires that you must register with the Selective Service System, unless you meet certain exemptions. You must be able to show proof of registration or your exemption, as part of the required suitability background investigation.

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review:

As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.

Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.

Required Documents:

*Education/certification certificate(s), if applicable.

*If prior military, DD214 Member Copy

*If you are an Active Duty Service member who will be retired from service within 120 days of the application date, you must submit a DD214 or Statement of Service with your application to receive further consideration for any regular part-time or full-time positions. In accordance with 5 USC § 3326, recently retired Servicemembers are subject to a 180-day waiting period before they may be appointed to Federal service, regardless of hiring authorities. When applicable and all requirements are met, those candidates must have submitted the required documentation at the time of their application before an agency can request a waiver.

This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.

INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENTS DISCRETION WITHOUT FURTHER COMPETITION.

ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.