Administrator - National General Affairs - Irvine, United States - Glovis America Inc

Glovis America Inc

Verified Company

Irvine, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

About Hyundai GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA.

Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico.

Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries.

We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

The Administrator - National General Affairs position oversees travel policy compliance by reviewing requests, arranging travel, and ensuring reimbursement adherence.

It also manages K-SOX compliance through accurate purchase request reviews and invoice spot checks, reporting non-compliances monthly.

Additionally, it supports coordinators with setup tasks, handles purchasing for multiple locations, and manages various administrative tasks like invoicing, system implementation, and portal management, including credit card reconciliation.

Responsibilities

Primary
Travel Policy and Procedure
Review Purchase Request submission for accuracy
Spot check invoices being processed
Report monthly reports on noncompliances for each location
K-SOX Compliance
Review Purchase Request submission for accuracy
Spot check invoices being processed
Report monthly reports on noncompliances for each location
Support coordinators with setting up
Housing (lease/utility), Bank account, SSN,Driver License, others (Cellphone, HMA lease order, Bus. Card etc.)
Purchasing for San Diego, Otay, Arizona, Tampa, Tacoma, Brunswick, National City, Portland, Oakland
Process Invoices
Housing
HMA
Secondary
Business gift purchase and manage inventories for executive team
New System Implementation
Manage corporate golf club accounts and monthly reconcile
Booking and reconciliation
Portal Management
New Hire login, update approval matrix, update term accounts
Credit Card Reconciliation
Tertiary
Business gift purchase and manage inventories for executive team
New System Implementation
Manage corporate golf club accounts and monthly reconcile
Booking and reconciliation
Portal Management
New Hire login, update approval matrix, update term accounts
Credit Card Reconciliation

Compensation Range

Benefits of Working at Hyundai GLOVIS America Inc.

Medical Insurance
Vision Insurance
Dental Insurance
Health Care & Dependent Care Flexible Spending Accounts (FSA)
Basic Life and AD&D as well as Short-Term & Long-Term Disability
Paid Vacation, Holidays, and Sick leave
Pet Insurance
Hospital and Critical Illness Insurance
Wellness Program and Gym Reimbursement* 401(k) withGenerous Matching

Referral Bonuses

Auto Allowance
Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities
Discretionary Bonuses
Tuition Reimbursement* _Benefits may vary by location. All benefits pursuant to Company policy_

Skills & Qualifications

Proficient knowledge of MS Excel, Word, PowerPoint, and Outlook Required
Detail oriented with ability to work in deadlinedriven environment Required
Interpersonal skills required in order to work with multiple departments Required
Communication Skills: Clear and effective communication is essential in conveying information, instructions, and updates to various team members Required
Organizational Skills: ability to prioritize tasks and maintain order Required
Multitasking: General affairs personnel often have to juggle multiple tasks simultaneously, being able to switch between tasks efficiently is important Required
Adaptability: Organizations and tasks can change quickly. Being adaptable allows general affairs staff to handle unexpected situations and changes effectively Required

Education & Experience

Associates Degree Required
Bachelor's Degree Preferred

Years of Direct Experience Required
Years of Direct Experience Preferred

2 Years of Indirect Experience Required
4 Years of Indirect Experience Preferred

Physical Requirements

Ability to sit in front of a desk and/or in front of the computer for long periods
Repetitive use of hand/grasping product, writing, and typing
Lift up to 10lbs.
Carry up to 10lbs.
Stand/walk
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job._

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.