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    Office Administrator - Pensacola, United States - United Apartment Group

    United Apartment Group
    United Apartment Group Pensacola, United States

    1 week ago

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    Description
    Position Description:

    United Apartment Group is looking for an experienced Office Administrator to manage and oversee the daily operations of our corporate office. This is an opportunity to have a significant impact on the organization for an energetic professional dedicated to providing top-notch services as well as building and maintaining a diverse environment. The ideal candidate is experienced in handling a wide range of administrative, executive support, and internal operational-related tasks and can work independently with little or no supervision as well as in a collaborative setting. It requires the ability to adapt to changing priorities and demands with little or no notice. Candidates who apply should demonstrate exceptional energy, commitment to service excellence, have strong organizational skills, and enjoys the administrative challenges of supporting a fast-paced office of diverse individuals.

    Reports Directly to the Managing Partners of United Apartment Group.

    Qualifications /Experience:

    High school diploma, GED, or equivalent.

    Two to three years management experience in an office setting.

    Extended/thorough knowledge of property management and property management software. (i.e., OneSite).

    Excellent verbal, written, interpersonal and organizational skills are necessary.

    High energy level to meet fast-paced work environment.

    Job Responsibilities:

    Greet office visitors and manage phone calls.

    Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and sorting and distributing incoming mail and/or packages.

    Organize and maintain files and databases in a confidential manner.

    Monitor and maintain office equipment; inventory supplies and order replacement supplies as needed.

    Submit timely reports and prepare presentations/proposals as assigned.

    Manage agendas/travel arrangements/appointments etc. for the upper management as needed

    Maintain and ensure physical office space is professional and presentable.

    Review and revise corporate contracts based on the companies guidelines.

    Track, gather and upload various documents to the secure cloud management system.

    Assist with training employees on companies policies and procedures.

    Skills:

    Must take initiative to solve problems by finding better solutions.

    Outstanding communication (oral and written) and interpersonal skills.

    Must demonstrate advanced knowledge of Microsoft Office Suite (including Word, Excel, Publisher, PowerPoint, Access, etc.)

    Proficiency in all areas of office administration.

    Have strong organizational and time management skills.

    Exhibit professional appearance and understanding of business etiquette and demonstrate common sense, discretion, and confidentiality when dealing with sensitive business and other matters involving the company.

    The ideal candidate should demonstrate the following:

    Dependable: more reliable than spontaneous.

    People oriented: enjoys interacting with people and working on group projects.

    Adaptable/flexible: enjoys doing work that requires frequent shifts in direction.

    Detail-oriented: ability to focus on the details of work needed to meet company goals.

    Achievement-oriented: enjoys taking on challenges, even if they might fail.

    Schedule:

    Full time (40 hours/ week) Monday - Friday 8:30 am 5:30 pm

    Benefits:

    Health Insurance

    Dental

    Vision

    Paid Time Off

    401k

    United Apartment Group is an Equal Opportunity Employer.

    This job description should not be considered all-inclusive. It is merely a guide of expected duties. The associate understands that the job description is neither complete, nor permanent, and it may be modified at any time. At the request of their supervisor, an associate may be asked to perform additional duties or take additional responsibilities without notice.

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