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This position is represented by a collective bargaining agreement - Full Time -Scheduled for 40 weekly hours
- Shift Time - 7 am - 3:30 pm
- This position will have shift changes as needed to be available for meetings.
- High School Graduate/GED.
- Additional Clerical Courses preferred.
- 2 years Clerical Experience preferred
- Excellent interpersonal skills
- Proficient in Microsoft Word and Excel required
- Medical Terminology required
- Excellent writing skills
- Some privileging experience preferred
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Secretary 2 Mercy Health Youngstown - Bon Secours Mercy Health
Description
At Bon Secours Mercy Health, we are dedicated to continually improving health care quality, safety and cost effectiveness. Our hospitals, care sites and clinicians are recognized for clinical and operational excellence.DEPARTMENT: Clinical Services/Department Secretary
MISSION
The mission of Mercy Health is to extend the healing ministry of Jesus by improving the health of our communities with emphasis on people who are poor and under-served.
SUMMARY OF JOB RESPONSIBILITIES:
The Secretary II, under the direction of the Chairman of each Clinical Department, assumes duties in 3 categories, to include administrative, educational, and medical editor duties; all categories include the responsibility to review and update job duties continuously to improve efficiency; to design or revise necessary forms, protocols, or policies; to perform general and specific clerical duties; to keep schedules; to function as a receptionist; to prepare documents; to order necessary supplies; to type, file, and maintain records.
SHIFT/SCHEDULE
QUALIFICATIONS:
EDUCATION :
EXPERIENCE:
KNOWLEDGE AND SKILLS:
Has broad, fairly detailed level of knowledge.
Gathers, organizes, verifies, composes, and/or analyzes data.
Produces final output within established standards.
**Problem Solving/Decision Making:**Makes decisions based on policy, bylaws, rules and regulations and/or consultation with coworkers/team members.
Adapt standard principles to new or changed conditions.
Solutions generally based on past precedent with some risk-taking involved in developing new approach.
**Scope of
Impact/Accountability:**Impacts activities in other work areas on a frequent basis.
Accountability is primarily indirect, but may be shared for activities affecting the work area only.
May provide information to decision-making processes affecting work area(s).
**Interpersonal Communication:**Provides team leadership by assisting and training others.
Responds to non-routine and detailed inquiries from others who may not be knowledgable in subject area.
Requires understanding others' expectations/perspectives to collaborate and reach consensus on solutions.
PRINCIPAL JOB ACCOUNTABILITIES:
Administrative
Provide administrative and secretarial support for the clinical department chairmen and section directors; to include tracking of data, minutes of meetings, correspondence, calendars.
Prepare and submit agendas, minutes, and correspondence for department committees and meetings, to include the monthly, quarterly, and annual reports for departments and sections; track attendance, prepare audiovisual materials for meetings-for the following: all Department Meetings; Surgical Directors Standards Committee, CME Committee, Department Fund Board of Directors; Invasive Procedure Review Committee, Internal Medicine Standards Committee, other meetings as needed.
Organize, maintain, and update physician files to include data information for physician appointment and reappointment.
OPPE/FPPE Track and complete OPPE/FPPE outcomes; correspondence for same
Data: Track monthly procedures from St. Elizabeth Youngstown Hospital, St. Elizabeth Boardman Hospital, and St. Joseph Warren Hospital (received from-inpatient, outpatient, surgery, endoscopy); enter mortality data into monthly report
Update delineation of privilege forms.
For new procedures-gather information, documentation, and criteria for approval of privileges; submit policy to department chair, section directors, and Credentials Committee.
Policy: Assist the chairmen in developing and updating department policies; maintain policy book for the department and sections; upload policies to appropriate document library
SCIP :
Track data for Quality Improvement department indicators, including mortality/morbidity information and SCIP reports.
Invasive Procedure Review Committee: Provide support for the chairperson to include data tracking, minutes, correspondence, charts, graphs, and reports.
Newsletter: Organize department news, minutes of meetings, announcements, and events, into the department Newsletter.
PerfectServe: Update and upload all section call schedules to PerfectServe; distribute general surgery call schedule as noted, to core faculty and to the private section.
Education
CME: Organize and facilitate the department CME programs, to include all arrangements for the program, audio-visual needs, handouts, etc.; setup and organize, complete paperwork, according to CME protocols.
CME/Mortality & Morbidity Conference: set up and organize M/M conferences, according to CME requirements.
Medical Editor/Research
Update the department policy and procedure manual.
Ongoing Projects
Department policies; develop 'policybook' for each department.
JOB ACCOUNTABILITIES - Other:
Perform routine office duties; schedule meetings; maintain schedules; correspondence and follow-up responsibilities. Maintain and set up computer equipment (laptop/projector) for department events, resident conferences, medical student lectures.
Maintain and record the hospital and private department funds and checking account transactions and balances; deposit and withdraw funds, as required.
Organize the department's graduation dinner for chief residents, send invitations, facilitate catering and program needs, organize presentation of gifts and awards and purchase of same Oversee the needs of the department of surgery office, including the maintenance of office supplies and equipment.
Perform errands as assigned by the department chair. Other duties as assigned._The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description._
WORKING CONDITIONS:
CONTINUING EDUCATION REQUIREMENTS:
Physical Demands
FACILITY:
Humility of Mary Health Partners
JOB TITLE:
Non-Patient Care Staff 0-20lbs.
PHYSICAL DEMAND
OCCASIONAL
1-33% workday
FREQUENT
34-66% workday
CONSTANT
67-100% workday
NOT AT ALL
0% workday
Sitting
X
Standing
X
Walking: 2.3 mph, 0 incline
X
Unilateral Horizontal Reach 0-18"
X
Unilateral Vertical Reach 36-72"
X
Bilateral Carry 100', 20#
X
Push/Pull 100', 19ft. lbs.
X
Hold 200# patient sidelying while doing procedure x 2 min.
X
Roll 200# patient away/toward self
X
Transfer 105# person chair-chair 5x/hr. with gait belt
X
Bed-cart transfer with 200# person and assist of one with sheet
X
More 200# person up in bed with assist of one and sheet
X
Lift 0-20# 6"-36" from floor
X
Lift 0-_____# 6"-36" from floor
X
Lift 0-20# 36"-48" from floor
X
Lift 0-___# 6"-72" from floor
X
Bilateral fine motor manipulation
X
Climbing stairs
X
Functional near, far, color vision aided or unaided
X
Functional hearing aid or unaided
X
Functional verbal communication skills
X
Climbing ladders
X
Working from heights
X
Crawling
X
Kneeling
X
Running
X
Operating machines:
(2hand(s))
X
Operating machines:
(2foot/feet)
X
Other:
Many of our opportunities reward* your hard work with:
Comprehensive, affordable medical, dental and vision plans
Prescription drug coverage
Flexible spending accounts
Life insurance w/AD&D
Employer contributions to retirement savings plan when eligible
Paid time off
Educational Assistance
And much more
*Benefits offerings vary according to employment status
All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability.
If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health - Youngstown, Ohio or Bon Secours - Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email .
If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at