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    Records Program Specialist - Portland, United States - Multnomah County

    Multnomah County
    Multnomah County Portland, United States

    3 weeks ago

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    Description
    This is an internal job posting. Only former Multnomah County employees on an active recall list may apply for this opportunity through this site.

    Current employees: Please apply through the employee portal to be considered for this opportunity.

    Pay Range:
    $ $45.21 Hourly

    Department:
    Health Department

    Job Type:
    Temporary No Benefits

    Exemption Status:
    United States of America (Non-Exempt)

    Closing Date (Open Until Filled if No Date Specified):
    May 30, 2024

    The Opportunity:

    THIS WORK MATTERS

    **This recruitment is for the Health Department only**

    The Records Program Specialist - WOC acts as the subject matter expert and lead for the BHD Records Team to support and maintain the work of Records Staff for the entire Behavioral Health Division. This position provides technical assistance and consultation to Division staff for all Records and Health Information Technology needs.

    ***This is a work out of class position/assignment that will last up to six (6) months, but may end sooner.***

    As the Records Program Specialist - WOC, other duties will include:

    General Records Oversight
    • Act as subject matter expert (SME) and/or coordinator of the Records program to provide records related training to new and established BHD units/programs.
    • Provide ongoing support Division-wide around HIPAA and 42 CFR Part 2 rule changes and Records related support needs.
    • Help lead monthly Records Team meetings.
    • Evaluate Records or Privacy related operational needs and work with the Manager or Senior Manager to assess action steps.
    • Implement action steps as directed by leadership.
    • Provide analysis of HIPAA and 42 CFR Part 2 rule changes to leadership for policy and procedure updates.
    • Formulate recommendations and work with leadership to implement policies, procedures and workflows based on leadership decisions.
    • Provide SME support with HIPAA incidents, act as the EthicsPoint point of contact for the Division and the Privacy teams, including records cleanup in Evolv, saving and redacting documents in the shared drive, adding case notes to EP, and corresponding with the Privacy team and/or BHD staff.
    • Provides morning report coverage/backup coverage and trains new staff on the morning report procedure.
    • Assist with onboarding and training new Records staff.
    • Provide workload coverage for other Records staff when they are out of the office.
    • SME interface with Evolv Support for upgrades, new form consultation, and changes needed in the system.
    Policies and Workflows
    • Develop, implement, and maintain quality management plans and systems to ensure compliance and achieve program outcomes; develop training materials regarding new procedures, regulations, and services about the BHD Records Program.
    • Evaluate current procedures and policies, recommend updates to existing or create new procedures, policies, etc.
    • Represent the Records Program to internal and external partners, conduct system evaluation and assessment, enact quality improvement and staff training needs.
    • Conduct workflow analyses to identify areas for improvement, simplify redundant processes, and address quality assurance; develop and implement training for revised or new processes.
    TO QUALIFY:

    We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.

    Minimum Qualifications (REQUIRED):

    Experience/Certification:
    • Registered Health Information Technician(RHIT) Certification by AHIMA.
    • Three (3) years Behavioral Health Division Records experience.
    Other:
    • This position requires a background investigation, which may include being fingerprinted.
    Preferred Qualifications/ Transferable Skills*: You do not need to have the following preferred qualifications/ transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates.
    • Knowledge of issues faced by those who experience behavioral health challenges and a basic understanding of the full continuum of care for those in need of services.
    • Lead with race through actions and advocacy with internal programs, with community partners and across departments throughout the county.
    • Demonstrate the ability to flex style when faced with myriad dimensions of culture in order to be effective across cultural context.
    • Respect and appreciation for ethnic and cultural diversity.
    • Ability to collaborate and build relationships to achieve positive work outcomes.
    • Ability to maintain a safe and healthful workplace.
    • High degree of resilience, is outcome driven and can thrive in an environment of rapid change while effectively managing pressure in an effective and professional manner.
    *Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

    SCREENING & EVALUATION (REQUIRED):

    The Application Packet: You must submit ALL requested items below. Failure to do so will be deemed as an incomplete application.

    1. Attach a Resumedemonstrating you meeting minimum qualifications; AND

    2. Attach a Cover Letteraddressing the following:
    • How you meet the qualifications for this position
    • Why you are interested in this position and why you would be a good candidate
    Note: The application, resume and cover letter should demonstrate your work experience/skills and how it is related to those shown in the 'Overview' and 'To Qualify' sections of the job announcement. Please be thorough, as these materials will be scored and determine your eligibility to advance in this recruitment process.

    The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:
    • Initial review of minimum qualifications
    • Resume and Cover Letter Review
    • Phone screen
    • Consideration of top candidates
    • Background, reference
    Note: Application information may be used throughout the entire selection process. This process is subject to change without notice.

    ADDITIONAL INFORMATION:

    Type of Position: This hourly union-represented position is eligible for overtime

    Type: Represented

    FLSA: Non-Exempt

    Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

    We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

    Veterans' Preference: Under Oregon Law, qualifying veterans may apply for veterans' preference. Review our veterans' preference page for details about eligibility and how to apply.

    Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

    Questions?

    Recruiter:
    Caitrin Thomaselli

    Email:

    Phone:


    Application information may be used throughout the entire selection process. This process is subject to change without notice.

    Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

    Job Profile:
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