- Provides administrative support to the College of Pharmacy Departments. Researches, collects data, compiles information, prepares reports, and edits correspondence for faculty and the department chairs. Schedules departmental meetings, takes minutes, and distributes transcribed minutes. Coordinates tasks regarding academic searches including identifying lodging options, coordinating travel itineraries between candidates and travel agencies, developing interview schedules, scheduling meeting rooms, coordinating catering and making dining reservations. Other administrative duties related to room scheduling and Building Maintenance as needed. 20% Accounting liaison:
- Serves as liaison to OHSU accounting department and OSU accounting department.
- Responsible for managing budget reconciliation. Responsible for running and interpreting reports in OHSU's Oracle system. Acts as an approver in OSU's eProcurement system (Benny Buy). 20% Continuing Education Program Coordination:
- Proactively manage CPE required elements including: effective planning in collaboration with the CPE office team; receipt and review of presenter documentation (e.g. conflict of interest statements, evaluations), evaluation of presentations for compliance with accreditation requirements; provision of training and guidance to presenters as needed to assure adherence to rules and regulations; facilitation of student registration and credit management by monitoring and adjusting course management software; creation of monthly enrollment and billing reports and invoices for external partners; and using sound judgment to resolve all related issues.
- Create electronic CPE presentations by adding text, links and graphics as provided by instructors; formatting for readability and accessibility; and edit as directed. Research state-specific policies on CPE requirements and offerings and monitor accreditation changes to inform program development and revision of presentations.
- Manage creation, distribution, collection, and proper storage of assessments, including course reports, for the PharmD and CPE programs, supplying information as appropriate to instructors, course coordinators and students/enrollees. Schedule, train, and monitor proctors for exam-based assessments to assure integrity and compliance with College of Pharmacy and accreditation-mandated protocols and procedures. 20% Event Coordination:
- Serves as the lead coordinator for Student Educational events such P4 Fall Seminar, P4 Spring Seminar. P4 Interview Day, Career Day Fair and P1/P2 Interview day. Will initiate the timeline to complete tasks for each program; adhering to and ensuring compliance of all OSU policies, rules and regulations. The incumbent will research, confirm, and reserve sites.
- Will take lead on all communication with companies, speakers, faculty and students. Serve as the main contact person for those invited to an event, answering any questions and resolving any issues or concerns. Contact vendors and caterers, confirm menus; review and forward contracts to PaCs; return signed contract to vendor or caterer in an appropriate, timely manner.
- Develop and mange budget for events. Monitor required deposits and invoices paid through HSBC accounting services. 10% – HR liaison to OHSU:
- Partners with OHSU to manage administrative and technical functions that impact OSU/Portland faculty/staff at the OHSU campus including coordination of procedures, systems and forms for work completion, computer and telephone system needs/problem resolution, space requirements, and equipment needed for faculty and students.
- Manages onboarding of new OSU personnel into the OHSU system; obtains OHSU Employee ID numbers, procures computer/network/telephone access, requests long distance codes, and informs new employees on how to utilize the different access needed to function on the OHSU campus.
- Serves as liaison to OHSU Human Resources, including creation of OHSU personnel records and management of records.
- Responsible for OHSU badging of faculty/staff and students. Corresponds with OSU and OHSU to ensure students meet immunization requirements for badging.
- Responsible for inputting of OSU students into OHSU's system. A liaison for OHSU Registrar Office.
- In conjunction with other office staff, maintains all networked computers within the department; requests computer re-imaging, computer repairs, requests new phones for new employees, coordinates moving computer or telephone equipment, and maintains inventory of all equipment.
- Ensures compliance to program operation rules, policies, and procedures, including state/federal laws; educates faculty/staff on these policies, procedures, and rules such as travel, reimbursements, vacation, sick and FMLA leaves, including appropriate documentation. Educates faculty/staff on OSU and OHSU policies, procedures, and rules to meet requirements and to assure compliance. 5% – Student Worker supervision:
- Provides leadership and supervision for assigned staff or student workers. Provides guidance/oversight to arrange meetings and receptions, including preparing agendas, invitations, programs, and related materials/tasks. Hires and trains; plans, assigns and reviews work; establishes performance goals and evaluates through completion of formal written evaluations; disciplines or effectively recommends discipline up to and including dismissal. What We Require
- 1 year of experience in a complex working environment, that included responsibility for coordinating or managing multiple processes, projects, and/or activities.
- Demonstrated ability to set priorities, plan, organize, evaluate, manage, and delegate.
- Demonstrated ability to successfully manage multiple priorities and meet competing deadlines.
- Proficient in Microsoft Office, especially Word, Excel, and PowerPoint. Ability to communicate
- effectively both verbally and in writing.
- Well-developed, professional interpersonal relations skills (e.g. discretion, negotiation, sound judgement, and conflict management).
- A demonstrable commitment to promoting and enhancing diversity. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have 3 + years of program management experience in a complex working environment, including responsibility for coordinating or managing multiple processes, projects, and/or activities. Working Conditions / Work Schedule This position requires on-site attendance during regular work hours (8 AM to 5 PM) in the OSU College of Pharmacy space on the Portland-based OHSU campus. Some evening or weekend hours may be required on infrequent occasions with advance notice. Occasional travel to the Corvallis campus may be required (less than once per quarter). Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min Salary $20.15 Max Salary $30.45 Link to Position Description
-
Homeownership Program Specialist
2 days ago
Habitat for Humanity Portland, United States· Homeownership Program Specialist · The Homeownership Program Specialist will work with department staff in an administrative and support role. The position will serve as the main point of contact for inquiries into the department, directing folks to the correct person based o ...
-
Homeownership Program Specialist
3 days ago
Urban League of Portland Portland, United StatesPosition: Homeownership Program Specialist · Department: Homeownership and Neighborhood Programs · Reports to: Program Evaluation and Data Manager · Status: Non-exempt · Level: B · Compensation: $18.75-$22.50 hourly pay depending on experience. · Full benefits package: ...
-
Program Specialist Senior
2 days ago
Multnomah County Portland, United StatesCurrent employees: Please apply through the employee portal to be considered for this opportunity. · Pay Range: · $ $50.90 Hourly · Department: · Health Department · Job Type: · Regular Represented · Exemption Status: · United States of America (Non-Exempt) · Closing Dat ...
-
Homeownership Program Specialist
3 weeks ago
Habitat for Humanity Portland Region Portland, United StatesPosition: · Homeownership Program Specialist · Department: · Homeownership and Neighborhood Programs · Reports to: · Program Evaluation and Data Manager · Status: · Non-exempt, Hourly · Level: · B · Compensation: · $18.75-$22.50 hourly pay depending on experience. · Fu ...
-
Records Program Specialist
3 weeks ago
Multnomah County Portland, United StatesThis is an internal job posting. Only former Multnomah County employees on an active recall list may apply for this opportunity through this site. · Current employees: Please apply through the employee portal to be considered for this opportunity. · Pay Range: · $ $45.21 Hourl ...
-
Program Support Specialist
2 weeks ago
Transition Projects Portland, United StatesJob Details Job Location Main Office BCC - Portland, OR Position Type Full Time Salary Range $ $23.97 Hourly Job Shift Monday - Friday 8AM - 4PM Job Category Nonprofit - Social Services POSITION DESCRIPTION · Position: Program Support Specialist · Supervisor: HMN Program Super ...
-
Pharmacy Program Specialist
7 hours ago
Providence Health & Services Portland, United StatesSupport and assist in the coordination of Pharmacy Services activities including preparation of sterile compounds both hazardous and non-hazardous using aseptic technique, compounding pharmacy maintenance and scheduled cleanings, inventory management of drugs and infusion supplie ...
-
Marketing Program Specialist
4 weeks ago
Everest Consultants Portland, United StatesJob Title: Program Marketer, Transportation Electrification · Duration: 6-month contract · Location: Portland, OR Hybrid Local Candidates Only · The Program Marketer, Transportation Electrification, will play a crucial role in promoting customer charging options and experien ...
-
Program Specialist
2 weeks ago
Portland Community College Portland, United States(PCC Only) Program Specialist - Student Basic Needs, Sustainability & Leadership · Requisition ID · req2183 · Department · Basic Needs Support Services · Campus · Rock Creek Campus and Various · Employment Type · Classified-Full Time · Best Consideration Date · 6/6/2024 ...
-
Sr. Security Program Specialist
3 days ago
New Leaf Community Markets Portland, United StatesSr. Security Program Specialist. Department: Operations (Risk & Safety Team)Job Region: Store Support Portland. Reports-To: Director of Security. Exemption Status (typically): Exempt. Requirements: As a retail grocer, we operate 7 days/week and 365 Security, Store Leader, Operati ...
-
SUN Community Program Specialist
1 week ago
Multnomah County Portland, United StatesCurrent employees: Please apply through the employee portal to be considered for this opportunity. · Pay Range: · $ $45.21 Hourly · Department: · Department of County Human Services (DCHS) · Job Type: · Regular Represented · Exemption Status: · United States of America (N ...
-
SUN Community Program Specialist
1 week ago
Multnomah County Portland, United StatesCurrent employees: Please apply through the employee portal to be considered for this opportunity. · Pay Range: · $ $45.21 Hourly · Department: · Department of County Human Services (DCHS) · Job Type: · Regular Represented · Exemption Status: · United States of America (N ...
-
Family Support Program Specialist
2 weeks ago
Community Action Organization Portland, United StatesPosition Title: · Family Support Program Specialist · Department: · family stability · Open Date: · June 4, 2024 · Reports to: · family support manager · Close Date: · Until Filled · Work Location: · barnes road office · Hiring Range:* · $18.65-$20.52 · FLSA Status ...
-
Healthy Families Program Specialist
7 hours ago
Community Action Organization Portland, United StatesPOSITION ANNOUNCEMENT · Position Title: · healthy families program specilaist · Department: · family stability · Open Date: · may 6, 2024 · Reports to: · family support manager · Close Date: · May 16, 2024 · Work Location: · barnes road office · Hiring Range:* · $18.65-$20.52 · F ...
-
Senior IRP Program/Regulatory Specialist
3 weeks ago
PacifiCorp Portland, United StatesSenior IRP Program/Regulatory Specialist - Portland, Oregon - #112155 Job Details | PacifiCorp · By continuing to use this website you consent to our use of cookies · Accept Close · Press Tab to Move to Skip to Content Link · Skip to main content · Stay Connected View All Careers ...
-
SAF/IS Regional Program Specialist Mobile
3 weeks ago
The American National Red Cross Portland, United StatesSAF/IS Regional Program Specialist Mobile page is loaded · SAF/IS Regional Program Specialist Mobile · Apply · locations · Portland, OR · Medford, OR · Vancouver, WA · Portland, OR · Roseburg, OR · time type · Full time · posted on · Posted Yesterday · job requisitio ...
-
Parenting Inside Out Program Specialist
2 weeks ago
The Pathfinder Network Portland, United StatesWHO WE ARE · Since 1993, The Pathfinder Network (TPN) has been providing justice-system impacted individuals and their families the tools and support they need to be safe and thrive in our communities. We serve individuals experiencing incarceration, those reentering the communi ...
-
Program Specialist, Air Force ROTC
1 week ago
University of Portland Portland, United StatesPosition Details · Position Information · Job Title · Program Specialist, Air Force ROTC · Department · Air Force ROTC · Job Code · C50502 · Job category · Full Time Staff · Terms and Hours · Full time Hourly. Non-exempt, 35 hour work week. · Salary Range · Starting Hourly Rate ...
-
Quality Management Program Specialist Senior
3 weeks ago
Multnomah County Portland, United StatesCurrent employees: Please apply through the employee portal to be considered for this opportunity. · Pay Range: · $ $50.90 Hourly · Department: · Health Department · Job Type: · Regular Represented · Exemption Status: · United States of America (Non-Exempt) · Closing Dat ...
-
Senior IRP Program/Regulatory Specialist
2 weeks ago
PacifiCorp Portland, United StatesSenior IRP Program/Regulatory Specialist - Portland, Oregon - #112155 · Date: May 9, 2024 · Location: PORTLAND, OR, US, 97232 · Company: PacifiCorp · Join Our Team · PacifiCorp is seeking customer-centric candidates to grow and sustain our commitment to a culture of customer ...
Administrative Program Specialist - Portland, United States - Oregon State University
Description
Position Information Department Pharmacy Professnl Instr (PHR) Classification Title Administrative Program Spec Job Title Administrative Program Specialist Appointment Type Classified Staff Job Location Portland Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Employment Category Regular Job Summary This recruitment will be used to fill one full-time Administrative Program Specialist position for the College of Pharmacy at Oregon State University (OSU). This position will be located in Portland, Oregon.This position provides coordination of administrative and technical functions to the OSU College of Pharmacy including both the Pharmacy Practice and Pharmaceutical Sciences Departments and the Continuing Education Program. This position manages the College of Pharmacy's collaborative partnership with OHSU. This position is located at the College of Pharmacy's dual campus at the (Collaborative) Robertson Life Science Building in Portland, Oregon. Why OSU? Working for Oregon State University is so much more than a job
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit:
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the to learn more about the full value of the benefits provided at OSU. Key Responsibilities 25% – College Support:
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience.
What You Will Need
Administrative Program Specialist professionals in Portland
-
Spencer Petrauski
Law Student, J.D. Expected 2024