Executive Secretary - New York, United States - NYU Langone Health

NYU Langone Health
NYU Langone Health
Verified Company
New York, United States

1 week ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

NYU Langone Orthopedic Hospital at NYU Langone Health is one of the nation's leading orthopedic and rheumatologic, specialty hospitals dedicated to the prevention and treatment of musculoskeletal diseases.

The hospital provides some of the most advanced orthopedic programs in the region for musculoskeletal disorders and the largest pediatric orthopedic program in New York City.

The hospital is consistently ranked among the leading orthopedic centers nationwide by U.S. News and World Report.

Our expert physicians combine extensive experience and research with the latest technology for bone and joint problems that affect patient's ability to function.


We specialize in the following areas:
Orthopedic Surgery, Rheumatology, Neurology, and Radiology. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge.

_Learn more about _NYU Langone Orthopedic Hospital_, and interact with us on _LinkedIn_, _Glassdoor_, _Indeed_, _Facebook_, _Twitter_, _YouTube_ and _Instagram_.

_


Position Summary:

We have an exciting opportunity to join our team as a Executive Secretary.


Responsibilities:


  • Assists in maintaining contact with sections within the department of nursing and other NYULOH departments.
  • Performs other duties as assigned.
  • Secures accurate signatures and forwards documents/forms to appropriate destination based on pertinent Hospital procedure.
  • Completes information correctly and neatly. Initiates followup with a form as needed in order to expedite or track progress through processing system.
  • Processes incoming/outgoing documents by tallying figures and transcribing data, statistics, codes and other information for area.
  • Periodically reviews files to check whether renewals are due, copies are clear or whether additional information is necessary; initiates corrective followup.
  • Sets up and maintains files and complex records of departmental and program activities. Maintains records in an organized and uptodate manner. Completes filing accurately.
  • Collects, updates and summarizes data and statistics for department. Submits data to Supervisor which is neat and wellorganized. Requested and related information is accurate and complete. Utilizes appropriate sources to complete assignment. Follows guidelines/instructions given by Supervisor.
  • Properly formats responses and adheres to general guidelines given by Supervisor. Routes nonroutine correspondence to Supervisor and attaches related records or information to correspondence.
  • Composes, prepares and edits general correspondence. Prepares responses which are clear, grammatically correct and meet content requirements. Completes responses and sends them out promptly.
  • Uses computers efficiently, contacts service/maintenance company for needed repairs and makes suggestions to supervisor for software/hardware enhancements.
  • Effectively completes written communications, as directed. Types materials neatly and accurately. Types and transcribes materials promptly. Proofreads edits, properly organizes and formats typewritten materials.
  • Checks vendor bills against departmental records and processes them in a timely manner. Completes unit payroll accurately and in a timely manner.
  • Assists in preparation of departmental or program budget. Complies and assembles basic information needed for budget based on past practice or Supervisor's instructions. Calculates figures correctly. Verifies and records revenues and expenses accurately.
  • Makes appointments promptly, maintains calendars uptodate and reminds individuals of appointments as necessary.
  • Contacts appropriate individuals/organizations regarding arrangements and distributes pertinent materials when appropriate.
  • Meets specifications given by Supervisor, is attentive to details and adheres to pertinent hospital policies when scheduling. Allots sufficient time for each activity and avoids conflicts in arrangements.
  • Effectively schedules or arranges events, activities, travel arrangements and appointments.
  • Conveys correct information in accordance with Supervisor's instructions. Oversees ACS patient scheduling and reports problems to NC. Oversees ACS, OR booking procedures and reports problems to NC.
  • Makes requests to other areas, allowing them sufficient time to reply; he/she, in turn, responds quickly in order to ensure efficient coordination of activities.
  • Plans and coordinates interrelated activities effectively and efficiently according to schedule.

Additional Position Specific Responsibilities:

Assist with departmental projects and events as needed.


Minimum Qualifications:

Graduate of a business/secretarial school or equivalent combination of academic and experience background. Four (4) years of responsible secretarial experience required. Typing (60 wp
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