Events Coordinator - New York

Only for registered members New York, United States

13 hours ago

$24 - $28 (USD)

About Outshine Events · Outshine Events produces large-scale nonprofit fundraising galas designed to inspire generosity through inspiration, inclusivity, and impact. We're seeking a detail-oriented, collaborative team member to support fundraising tracking, logistics, and event e ...

Job description

About Outshine Events
Outshine Events produces large-scale nonprofit fundraising galas designed to inspire generosity through inspiration, inclusivity, and impact. We're seeking a detail-oriented, collaborative team member to support fundraising tracking, logistics, and event execution. This role is ideal for someone who thrives in fast-paced environments and enjoys being part of a mission-driven team.

Location
Primarily remote, with on-site support for events in the NYC area

Schedule
Seasonal/hourly
Evenings and weekend support expected during event season (April-June and September-November)

Key Responsibilities
Fundraising & Guest Management
Track RSVPs, revenue, and sponsor benefits in shared documents
Liaise with sponsors on deliverables (guest lists, ads, logos)
Maintain registration lists and assist with seating
Support budget tracking

Logistics & Vendor Coordination
Assist with communication with venues, caterers, AV and vendors
Attend site visits and walkthroughs; support seating and registration planning
Coordinate guest transportation
Prepare day-of documentation (production schedules, supply lists, signage, contact lists)
Draft and send attendee communications (e.g., "Know Before You Go" emails)
Capture meeting notes and compile post-event analytics

Event Day Support
Assist with setup, execution, and load-out
Manage on-site registration and train volunteers/staff on check-in procedures
Support name tag creation and distribution
Document events through photos, notes, and feedback

Qualifications
Experience in event planning, hospitality, or administrative support preferred
Strong organizational skills and attention to detail
Excellent communication and interpersonal skills
Ability to manage multiple priorities under tight deadlines
Proficiency with Google Workspace (Docs, Sheets, Drive)
Flexibility to work evenings and weekends during event season

Compensation
Pre‑event work is compensated at $24–28 per hour, depending on experience.
Event‑day work is compensated at a $500 day rate.
We're also open to discussing project‑based or fee‑based structures for candidates who prefer a scoped model.

How to Apply

Please send your resume and cover letter to We aim to have someone in place by the end of February, with a projected start date of March 9.

Outshine Events is committed to creating an inclusive workplace. We welcome applicants of all races, ethnicities, gender identities and expressions, sexual orientations, ages, abilities, and backgrounds. We encourage candidates from historically underrepresented communities to apply.

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