Administrative Secretary - Ridgecrest, United States - Kern Community College District

Kern Community College District

Verified Company

Ridgecrest, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Salary
- $4, $6,272.29 Monthly
Location

Ridgecrest, CA
Job Type
Classified
Job Number
FY
College
Cerro Coso Community College
Department/Division
Career Technical Education
Opening Date
05/14/2024
Closing Date
Continuous
Basic Function:
Under the direction of an assigned supervisor, provide administrative support and assistance to the area of assignment; perform a wide variety of complex secretarial and clerical duties for a department or office.

Representative Duties:

Assist in the administration of the office to which assigned; evaluate activities of assigned area; recommend improvements and modifications; review and evaluate work products, methods and procedures.

Recommend and assist in the implementation of goals and objectives; provide or coordinate staff training; implement policies and procedures.

Research, compile, analyze and summarize data for special projects, programs and comprehensive reports; develop and coordinate or perform the implementation of special projects and programs.

Screen office and telephone callers; respond to complaints and requests for information on regulations, procedures, systems and precedents relating to assigned responsibilities; receives and routes mail.

Coordinate and participate in meetings related to area of assignment; take and transcribe minutes; disseminate information, coordinate projects, and implement procedural changes in follow-up on action items.

Process personnel actions for new hires; participate in the recruitment of staff as directed; monitor faculty load; coordinate and maintain performance evaluation schedules for staff.

Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items; monitor and control expenditures and budget accounts; respond to budget inquiries from college staff.

Maintain calendars of department or office activities, meetings and events; coordinate activities with other departments, offices, students, the public and outside agencies.

Organize and maintain complex and confidential filing systems; operate a variety of office equipment including a computer; input and retrieve data and text; organize and maintain disk storage and filing.

Prepare or review for completeness and conformity to established regulations and procedures a variety of forms, reports, summaries, and contracts.

Independently compose correspondence related to assigned area; maintain a variety of manuals, codes, handbooks, and directories.

Prepare or direct the preparation of annual, quarterly or administrative reports.

Exercise functional and technical direction over assigned clerical staff.

Perform related duties as assigned

Minimum Qualifications:

Any combination equivalent to:

graduation from high school supplemented by specialized secretarial or office administration training and five years of increasingly responsible secretarial experience.

Knowledge and Abilities:

KNOWLEDGE OF:

Basic principles and practices of fiscal, statistical and administrative research and report preparation.
Modern office procedures, methods and computer equipment.
Rules, regulations, policies and procedures of the community college system.
Business letter writing and report preparation.
Principles and procedures of financial recordkeeping and reporting.
Basic budgeting procedures and techniques. English usage, spelling, grammar and punctuation.
Public relations techniques.
Principles and practices of providing work direction and guidance.

ABILITY TO:

Work cooperatively with other departments, offices, students and outside agencies.
Understand the organization and operation of the district and of outside agencies as necessary to assume assigned responsibilities.
Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports.
Perform responsible secretarial work involving the use of independent judgment and personal initiative.
Provide work direction and train assigned staff.
Analyze situations accurately and adopt an effective course of action.
Operate a computer and related peripheral equipment.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.

SALARY RANGE

$4,439.07:

- $6,272.29 monthly**
Maximum Entry Level Salary: $4,663.80 monthly**
SPECIAL INSTRUCTIONS

Completed Online Application for Employment form
Current resume
Letter of interest (Cover Letter)
Copy of legible transcripts, if applicable
It is the applicant's responsibility to redact (or remove) any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant._
Applicants who require reasonable accommodation to participate in the selection process should cont