- Manage City responses to Public Records Requests; Provides City responses to requests made under the Public Records Act with expertise and discretion, under the direction of the City Clerk; Guides cross-departmental work activities; facilities complex coordinated response to a program that is often litigious; Reviews records for relevancy and identifies applicable exemptions to disclosure; Redacts sensitive information; Organizes and releases responsive records using various methods of delivery.
- Research, review, and analysis of public records program data; Assesses, develops, and maintains processes and tools; Compiles, standardizes, and performs calculations on, and quality control of, large sets of raw data for annual mandated reporting to the State; Determines key trends, patterns, and data-driven insights; Creates performance reports on program data; Summarizes results, outcomes, and interpretations of findings for internal stakeholders and provides recommendations to supervisors.
- Collaborate effectively with Citywide staff, the City Attorney's Office, elected officials, and key stakeholders to identify and manage emerging issues, implement processes, and manage responses to Citywide Public Records Requests; Functions as Subject Matter Expert to provide a point of contact and support for staff.
- Develops and implements outreach, education, and training resources for internal stakeholders on compliance with the Public Records Act.
- Provides back-up support to the Deputy City Clerk - Legislative on the Council agenda program; Researches and develops legislation and policies as assigned; Staffing of City Council meetings and preparation of official record of Council proceedings.
- Fulfills statutory requirements for the position of City Clerk in their absence; may supervise union and non-union staff and oversee day-to-day operations and activities of division as assigned.
- Serves as a liaison between the immediate supervisor, other City positions and the public; responds to inquiries; applies departmental policies within established guidelines and refers as appropriate.
- May assist in budget preparation by collecting data and determining costs; may assist in managing accounting functions for a department including maintaining records of departmental expenditures, budget balances, payroll and operations.
- General municipal operations or office administration, practices and procedures related to the field;
- Federal, state and local laws, policies and regulations pertaining to assigned programs, including the Open Public Meetings Act, Public Records Act, and Washington State Records Retention Schedules;
- Operational methods, principles, issues and service standards of assigned program;
- Supervisory theories, practices, and principles;
- Customer service techniques and team-building concepts;
- Project and budget management;
- Basic principles of research and report preparation; and
- Demonstrated proficiency in English usage, spelling, grammar and punctuation.
- Using computers and related software including spreadsheets, word-processing and database applications; Operation of modern office equipment; Typing 60 wpm or greater;
- Assigning, monitoring, and evaluating the work of others;
- Developing and implementing long and short range programs;
- Public speaking and facilitating meetings;
- Analyzing and complying with laws, codes, ordinances, and regulations;
- Researching and analyzing information;
- Program development and evaluation;
- Using initiative and independent judgment within established procedural guidelines;
- Planning, prioritizing and completing assignments with minimal supervision; Working effectively on several projects concurrently;
- Demonstrated experience working effectively with confidential information and data;
- Working under pressure and adapting quickly to situations in a professional manner;
- Establishing and maintaining effective working relationships with City officials, City employees, and the general public;
- Strong attention to detail; and
- Demonstrated ability to adhere to strict deadlines.
- A valid Washington State Driver's License;
- Certified Public Records Officer (CPRO) designation or demonstrated progress toward obtaining CPRO designation;
- Requires Notary Public appointment within 3 months of hire;
- Certified Municipal Clerk designation or demonstrated progress toward obtaining CMC designation;
- Flexibility to work late evenings and hours outside of a typical schedule on a regular basis;
- 2+ years of previous experience as a Deputy City Clerk or similar role within a municipality (preferred); and
- 2+ years of previous experience leading, coaching, managing union and non-union staff (preferred).
- Yes
- No
- Yes
- No
- Yes
- No
- Yes
- No
-
City Clerk
6 days ago
Destinationone Consulting Seattle, United StatesJob Descriptiondestinationone Consulting specializes in recruitment across various sectors including Healthcare, Health Tech, Government, Municipalities, Non-Profits, Legal, and more. We are proactively building a databank for opportunities in these fields. By applying, you ensur ...
-
Deputy City Clerk
4 weeks ago
City of Bothell Bothell, United States· POSITION DESCRIPTION · The City presents an exciting opportunity for a Deputy City Clerk to assist with the overall activities and operations within the City Clerk's Office with focus areas in Public Records/Records Management. · What will you do in this position? Administer ...
-
Deputy City Clerk
1 week ago
City of Federal Way, WA Federal Way, United StatesSalary : $77, $97,620.00 Annually · Location : th Ave S, Federal Way · Job Type: Regular Full-Time · Job Number: · Department: City Clerk's Office · Opening Date: 06/07/2024 · Closing Date: 6/21/2024 11:59 PM Pacific · Basic Function · Under the direction of the City Cler ...
-
Deputy City Clerk
5 days ago
City Of Federal Way Wa Federal Way, United StatesSalary : $77, $97,620.00 AnnuallyLocation : th Ave S, Federal WayJob Type: Regular Full-TimeJob Number: Department: City Clerk's OfficeOpening Date: 06/07/2024Closing Date: 6/21/2024 11:59 PM PacificBasic FunctionUnder the direction of the City Clerk, perform professional, admini ...
-
Records Management
1 week ago
City of Lake Forest Park, WA Seattle, United StatesSalary: $ $41.19 HourlyLocation : Lake Forest Park, WAJob Type: Part-TimeJob Number: MS03-24Department: Municipal ServicesOpening Date: 05/21/2024To be considered in the first round of applicant reviews, please apply online by Monday, June 17th, 2024.Under the direction of the Ci ...
-
food transporter/delivery driver
1 week ago
Compass Group, North America Seattle, United States Full timeBon Appetit · + We are hiring immediately for full time FOOD TRANSPORTER/DELIVERY DRIVER positions. · + Location: Expedia Expedia Group Way W, Seattle, WA 98119 Note: online applications accepted only. · + Schedule: Full time schedule. Monday - Friday, 8 hour shifts between 7: ...
-
food transporter/delivery driver
1 week ago
Compass Group, North America Seattle, United StatesEurest · + We are hiring immediately for full time FOOD TRANSPORTER/DELIVERY DRIVER positions. · + Location: 400 9th Avenue N., Seattle, WA 98109 Note: online applications accepted only. · + Schedule: Full time schedule. Monday - Friday, hours may vary. More details upon interv ...
-
Revenue Support Representative
2 weeks ago
CommonSpirit Health Seattle, Washington, United States PermanentOverview: · Virginia Mason Franciscan Health is a 336 bed non-profit facility providing quality health care to patients and communities in and around Seattle Washington. We are part of CommonSpirit Health which operates 139 hospitals and more than 1,000 care sites across 21 state ...
-
Cook
1 week ago
PCC Community Markets Seattle, United StatesOverview: · Deli Clerks provide excellent customer service at the deli counter and other deli stations. They perform basic food prep, package deli items and clean in the deli area. · Job Locations: · US-WA-West Seattle · Address: · 2749 California Ave SW · Comp Details: · ...
-
Guest Services Manager
1 week ago
Le-Vel Seattle, United StatesAre you a leader passionate about elevating the customer experience at our extended stay hotel? Here is an exciting opportunity to join Level Hotel as a Guest Service Manager The Guest Services Manager directs and supervises the daily activities of the Guest Services team, such a ...
-
Payroll Clerk
3 weeks ago
Security Industry Specialists Seattle, United StatesAbout this position: · •Job Title: Payroll Clerk · •Division: Administration · •Location (City/State): Seattle, WA · •Employment Type: Full Time · About us: · Security Industry Specialists, Inc. (SIS) provides security solutions to some of the most recognized companies and ...
-
Records Management
2 weeks ago
City of Lake Forest Park, WA Seattle, United StatesSalary: · $ $41.19 Hourly · Location : · Lake Forest Park, WA · Job Type: · Part-Time · Job Number: · MS03-24 · Department: · Municipal Services · Opening Date: · 05/21/2024 · To be considered in the first round of applicant reviews, please apply online by Monday, Jun ...
-
Part-Time (On-Call) Office Clerk
4 weeks ago
IST Management Seattle, United States Part timeOverview · Consider a new, rewarding career today as a Part-Time (On-Call) Office Services Clerk with IST Management Services Ideal candidates will be ready to grow their career in facilities and office services, and to take advantage of internal opportunities at IST Management ...
-
driver/distribution clerk
3 weeks ago
Uwajimaya Seattle, United StatesJob DetailsJob LocationFood Service Intl (FSI) - Seattle, WAPosition TypeFull TimeSalary Range$ $26.67 HourlyJob ShiftMorningDescriptionAbout Us: Uwajimaya, a family-owned business, and a cornerstone of Asian grocery retailing since 1928, is seeking dedicated individuals to join ...
-
Training for Office Management Clerk
2 weeks ago
Titan Ventures Artondale, United StatesBerlin is growingand with it, the variety of projects and responsibilities of BIM Berliner Immobilienmanagement GmbH. As a state-owned real estate service provider, we manage a large number of properties with more than 800 employees. Whether it's the Brandenburg Gate, Red City Ha ...
-
food transporter/delivery driver
2 weeks ago
Bon Appetit West Seattle, United States Full timeBon AppetitWe are hiring immediately for full time FOOD TRANSPORTER/DELIVERY DRIVER positions. · Location: Expedia Expedia Group Way W, Seattle, WA 98119 Note: online applications accepted only. · Schedule: Full time schedule. Monday - Friday, 8 hour shifts between 7:00 am - 5:00 ...
-
Data Entry Clerk/Data Entry II
4 days ago
Experis Bellevue, United States ContractJob Title – Data Entry Clerk · Our client in Bellevue WA is looking for hardworking, motivated talent to join their team. Don't wait... apply today · What's in it for you? · Onsite nd Avenue Southeast Bellevue WA 98006 · Contract – 12 months · Full time · Job Description · This ...
-
Temporary Office Specialist
2 weeks ago
City of Kirkland, WA Kirkland, United States· Salary · $61, $72,691.22 Annually · Location · Kirkland, WA · Job Type · Full-Time · Job Number · Location · Finance & Admin. - City Clerk's Office · Opening Date · 03/19/2024 · Closing Date · Continuous · FLSA · Non-Exempt · Bargaining Unit · AFSCME · Job Summary · W ...
-
Judicial Administrative Officer
4 weeks ago
City of Renton, WA Renton, United StatesJob Description · The mission of the Renton Municipal Court, as an independent and impartial branch of Renton's local government, is to resolve matters fairly and impartially, ensure the protection of rights and liberties of all individuals, and deliver accessible and inclusive j ...
-
C-Store Cashier/Stocker
1 week ago
Noo-Kayet Investments Kingston, United States**Cashier & Stock Clerk needed at The Gliding Eagle Market** · Sell merchandise, properly operating the cash register and handling cash accurately. Help maintain a clean, orderly store by cleaning and stocking shelves, coolers and displays throughout the store. Sweeping and mopp ...
deputy city clerk - Seattle, United States - City of Tukwila, WA
Description
Salary : $98, $132,276.00 AnnuallyLocation : Tukwila WA 98188, WA
Job Type: Full-Time
Job Number:
Department: ADMINISTRATIVE SERVICES
Division: CITY CLERK
Opening Date: 04/14/2024
Closing Date: 5/6/2024 5:00 PM Pacific
Description
OVERVIEW
The City of Tukwila is a dynamic suburb of Seattle, Washington with a population of 21,000 residents and a daytime population of more than 125,000 due to its strong retail, manufacturing, and industrial base. With more than 80 languages spoken in its schools, Tukwila is one of the most diverse communities in the region and home to Westfield Southcenter, the largest mall in the Pacific Northwest.
The Office of the City Clerk is the general information center for City business and includes the core municipal functions of Public Records, Public Meetings, and Public Access. The City Clerk is the City's Public Records Officer and Records Governance Manager and is responsible for administration of the Citywide Records Governance Program and Document Imaging System. All contracts and agreements are reviewed and executed in the Clerk's Office; all City legislation (ordinances and resolutions) undergo development, review and finalization under the guidance of the City Clerk's staff; and the Tukwila Municipal Code is developed and published in the Clerk's Office. Public records requests, bids, appeals, claims for damages, and litigation are received in the City Clerk's Office, and the City Clerk is the liaison to King County for voter registration and elections. The City Clerk provides direction to staff on code and legal requirements related to City Council meetings.
DESCRIPTION
The Office of the City Clerk is seeking a Deputy City Clerk - Public Disclosure to oversee compliance with the Public Records Act under the general supervision of the City Clerk, and support the programmatic functions of the department as prescribed by State statutes, City ordinances, and policies. This position is a core member of a small, dynamic department within the Administrative Services Division and will be a key contributor to the City's mission to provide superior services that support a safe, inviting, and healthy environment for our residents, businesses, and guests. This position will be responsible for managing the public records request function for the City and serve as a point of contact for all public records requests. This position will also plan and perform complex administrative and managerial duties including development of Citywide policies and programs to assure smooth, timely, and efficient departmental operations and Citywide functions. The Deputy City Clerk - Public Disclosure acts in the capacity of the City Clerk in their absence to provide oversight of Citywide programs and supervision of day-to-day operations of the Office of the City Clerk, including functionally overseeing other staff to include assigning work, making hiring and termination recommendations, and monitoring performance.
WORK SCHEDULE
The schedule for this position is traditionally Monday through Friday, 8:30 a.m. - 5:00 p.m., with flexibility needed to work late evenings and hours outside of a typical schedule on a regular basis.
After passing probation, work associated with this position may be performed in a hybrid work environment, with partial teleworking opportunities.
The position will remain open until Monday, May 6, 2024 at 5:00 p.m.
How To Apply:
Initial screening will be solely based on the contents and completeness of the "education" and "work experience" sections of your application in the Government Jobs website, along with your cover letter and resume. To be considered for this position you MUST apply online, complete the entire application and submit both a cover letter and resume.
The City of Tukwila is an equal opportunity employer and strives to employ a diverse workforce reflective of the community it serves. Qualified applicants with multicultural experience and/or backgrounds are strongly encouraged to apply.
This selection process may include but is not limited to evaluation of application materials and supplemental questions, testing, and interviewing. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to Human Resources at,
Essential Duties and Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES
JOB REQUIREMENTS (POSITION REQUIREMENTS AT ENTRY)
Knowledge
EDUCATION, EXPERIENCE AND OTHER REQUIREMENTS (at entry)
Bachelor's degree in business, public administration, or related field; and two years of experience in the public sector; or an equivalent combination of education and experience to provide sufficient evidence of the successful performance of the essential elements of the job such as those listed above.
Positions in this class typically require kneeling, crouching, reaching, mobility, fingering, grasping, talking, seeing, hearing, and repetitive motions.
This position involves sedentary work. Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting, most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Some positions may require greater periods of walking and/or standing.
01
Do you have 2+ years of experience working for a municipality or public agency?
Are you a Certified Public Records Officer (CPRO) or are you actively working on obtaining your designation?
Do you have supervisory experience or experience leading teams?
Have you attached your cover letter and resume to this application? (Failure to provide these documents will result in your application being disqualified)
