Administrative Assistant/public Housing Specialist - Bay City, United States - BAY CITY HOUSING AUTHORITY

Description

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Collate and distribute mail
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage Accounts Receivables Accounts
• Analyzing workflow processes
• Establishing and maintaining relationships with new and existing vendors
• Ensuring Work Orders are complete in a timely manner for tenants.
• Direct communications between colleagues and customers
• Organize and schedules events.
• Maintaining office equipment.
• Fill vacant units and potentially setting the budget for the property.
• Ensure make ready units are ready for move in.
• Shop or Order supplies as needed for Office Operations
• Schedule And Perform Annual and Random Inspections
• Attend trainings, seminars, along with video trainings as requested by Executive Director for the enhancement of job knowledge and Bay City Housing Authority Daily Operations.
• Create Work Orders
• Ability to maintain waitlist according to HUD Guidelines
• Create system for tenant move in and move out procedures.
• Patrol and Walk properties twice weekly.
• Make bank deposits.
• Collect Maintenance Payroll Invoices
• Ability to assist tenants in a crisis situation

• Basic data entry skills
• Comfortable with math and calculations
• Good listening and communication skills
• Customer Service oriented
• Team Player
• Ability to pay close attention to detail.
• Easy Learner
• Ability to work with little to no supervision.
• Creative
• Ability to plan events for tenants.
• Bilingual a plus
• Ability to climb stairs.

• 2 Years Experience Office Management
• 1 Year experience Accounts Receivables
• 1 Year Experience Property Management
• Accounting or any other related field and relevant internship experience are encouraged to apply
• 3 Letters of reference
• Ability to pass a background check
• Clean driving record (must submit to executive Director within (3) working days of employment

Bay City Housing Authority reserves the right to release a probationary employee from all job duties and employment within 90 day probationary period or at 90 day evaluation.

• Case management: 1 year (required)

• Bay City, TX required)

• Bay City, TX 77414: Relocate before starting work (required)