Assistant Director, International Scholars - Santa Barbara, United States - University of California, Santa Barbara

Description

Payroll Title:
Project and Policy Analysis Supervisor 2

Job Code:

7395

Job Open Date:

3/22/24

Application Review Begins:

4/8/24

Department Code (Name):

International Students & Scholars

Percentage of Time:

100%

Union Code (Name):

9- Non-Represented (PPSM)

Employee Class (Appointment Type):

Career

FLSA Status:
Exempt
Classified Indicator Description (Personnel Program):


PSS
Salary Grade:

23

Hiring/Budgeted Salary or Hourly Range:
The budgeted salary range that the University reasonably expects to pay for this position is $89,240 - $92,710/yr.

Full Salary Range:
The full salary range for this position is $82,300 - $151,700/yr.

Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.

Work Location:
Student Resource Building - 3130

Working Days and Hours:
Monday - Friday 8am - 5pm

Benefits Eligibility:
Full Benefits
Special Instructions
For full consideration, please include a resume and a cover letter as part of your application.
Department Marketing Statement

The Office of International Students and Scholars (OISS) at the University of California, Santa Barbara (UCSB) serves the needs of international students and scholars as well as the UCSB community who work with this international population.

OISS provides administrative assistance, counseling, advising, and programming to the campus community.

The staff meet with students and scholars about immigration, employment, housing, health care, financial concerns, academic problems, travel, and personal issues.

Benefits of Belonging
Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards.

Learn more about the benefits of working at UC

and why

You Belong at UC

.
Brief Summary of Job Duties

Under the general direction of the Director of International Students and Scholars, the Assistant Director, International Scholars, is responsible for utilizing advanced knowledge of various federal programs, immigration policy, and OISS services to effectively serve the UCSB Scholar and international employee population.

Overseeing and advising on the preparation and submission of documents for the following non-immigrant visa classifications: permanent resident petitions, H-1B Temporary Worker status, TN (NAFTA) Business Professional status, E-3, and J-1 temporary worker for faculty, academic researchers, and professional staff.

Supervise 2.0 FTE Career staff who provide complex advising, programming, and other immigration services to UCSB's J-1 and H-1B Scholar population.

Maintain expert level of knowledge on immigration-related policies in order to ensure compliance and effectiveness in scholar advising. Oversee the advising of scholars and dependents with regard to immigration-related employment regulations.

Serves as the primary resource and contact for academic departments, organized research units, national research centers and the UC systemwide Education Abroad Program Office for the hosting and/or hiring of non-U.S.

citizens in academic titles and some special staff titles.

Maintains current knowledge of complex immigration regulations, federal laws and processes, and campus regulations to develop, recommend and implement policies and procedures to successfully obtain immigrant and nonimmigrant employment and researcher status for university employees, and ensure campus compliance with immigration laws and regulations.

In a cross-cultural environment, counsels foreign visitors, university departments and faculty on non-immigrant and immigrant visa statuses. Plans complex, long-range visa strategy.

Oversees the preparation and submission of permanent resident petitions, H-1B, E-3, and TN petitions, and the preparation of J-1 documents.

Maintains Permanent Residency, H-1B, TN, and E-3 databases for non-immigrant university employees. Advises scholars and dependents with regard to immigration-related employment regulations. Analyze and interpret federal immigration regulations and policies in a variety of individual cases.

Oversees the advising of international employees, faculty and administrative staff about immigration related matters, including decisions about appropriate immigration status options, maintenance of legal U.S.

immigration status, and assistance in resolving individual employees' immigration-related problems.

Serves as a Responsible Officer for the J-1 Exchange Visitor Program and as an Authorized Representative of Employer in representing the University to Immigration and the Department of Labor.

Responsible for ensuring campus compliance with J-1 regulations and employment-based immigration regulations.

Oversees J-1 advising team, with regard to advising practices, DS-2019 issuance, and compliance with US Department of State J-1 Exchange Visitor Program requirements.

Oversees H-1B and J-1 training modules for department users, and J-1 orientation for international scholars. Serves as liaison with UCSB's external immigration counsel for legal referrals and case management. Work collaboratively with the Director on department's operations, personnel, budget and mission continuity.
Required Qualifications
Bachelor's Degree in related area and/or equiv experience/training at this level
Experience as DOS-authorized Responsible Officer (RO or ARO) with a J Exchange Visitor program in a university environment
1- 3 years Experience working with J-1 and H1B visa categories
Preferred Qualifications
Fully experienced with immigration policy interpretation to develop & implement & develop processes, esp re: international scholars, with knowledge of academic departments and academic culture especially researchers at a large research university
Experience with Sunapsis, SEVIS and iCert databases; living, studying and/or working abroad
Experience as workshop presenter, training, conferences, and other venues
Special Conditions of Employment

Must be a citizen or permanent resident of the United States in order to be authorized to use the Department of Homeland Security's Student Exchange Visitor Information System (SEVIS) database.

May work occasional evenings and weekends.
Satisfactory conviction history

background check
UCSB is a Tobacco-Free environment
Job Functions and Percentages of Time:40% Leadership

• Lead the employment based advising team and the J 1 scholar advising team in serving the international scholar population and interface with campus and UC administration regarding all matters related to international scholar population.

Exercise sound judgement and discretion to solve problems and make decisions on the Director's behalf to ensure compliance of employees' and scholars' ability to engage in J-1 programs and/or work in the United States. Collaborate with the Director to address international scholar policies and facilitate campus recruitment of international faculty, researchers, and lecturers applying for H-1B status and Green Cards. Maintain relations with US Government agencies including US Citizenship & Immigration Services, US Dept of Labor, Department of Homeland Security, Customs & Border Patrol, and US Department of State for purposes of filing applications and obtaining up-to-date information related to immigration. Utilize NAFSA for professional collaboration and development. Ensure compliance with US Department of Labor for employment-based application requirements. Serve as lead collaborator with campus stakeholders, including Academic Personnel and Office of Research to coordinate campus compliance with employment and export control regulations and policies for international scholars and employees. Oversee training of departmental units and scholars to provide accurate, comprehensible information. Responsible for evaluating scholar application intake process in Sunapsis to ensure accuracy and to capture relevant, necessary information. Evaluate service and delivery of information regarding the campus scholar population and create and implement strategies for improvement and increase efficacy. Promote and facilitate professional development opportunities for scholar advising staff. Represent the department on committees, planning groups, etc. as requested by the Director. Participate in and lead staff meetings and facilitate discussion among staff to resolve and address scholar, program, and administrative issues or problems among staff. Support the director in the oversight of international scholar advising operations. Analyze the needs of scholars, campus administrators, staff, and address software development needs and areas of improvement.
20%

Supervision and Training
Supervise 2 FTE

Oversee and supervise the scholar advising team staff to provide immigration advising and services for J-1 Scholars, Researchers, and H-1B international employees.

Ensure compliance with governmental regulations pertaining to non-immigration scholars and employees and university policies, systems, and resources.

Provide training, assistance, and immigration expertise to scholar advising team to guide advising, document production, and auxiliary services to ensure both effectiveness and compliance.

25%

Hiring of Foreign Research Scholars and Faculty
Knowledgeable of federal immigration laws, regulations, policies and procedures (Department of Homeland Security, Department of Labor, Department of state), and knowledge of University policies


This includes:

• Providing specific and ongoing education and instruction to campus units, and analysis of documentation prepared by campus units for preparing H-1B, TN, and E-3 nonimmigrant petitions.
• H-1B and E-3 cases: preparing and submit prevailing wage determination requests with Labor Condition Applications (LCA) from the Department of Labor (DOL);
• H-1B and E-3 cases: obtaining certified

  Serves as the primary resource and contact for academic departments, organized research units, national research centers and the UC systemwide Education Abroad Program Office for the hosting and/or hiring of non-U.S.

  citizens in academic titles and some special staff titles.

The California State Employment Development Department (EDD). Work with EDD to resolve difficult prevailing wage cases, based on knowledge of UC employment and personnel system, federal (DOL) requirements under the prevailing wage program;

• Preparing required USCIS forms, letters of support and other required documentation;
• Submitting H-1B, TN, and E-3 petitions and required supporting documentation to USCIS on behalf of the university
• Consults with Academic personnel, department chairs and campus administrators about the most appropriate non immigrant visa for an individual given their nationality and previous immigration history in the United States.

Exercises independent judgement and provides informed advice regarding type of visa or the sequence of visas required for hiring individual within a particular time frame, and where appropriate, assists with obtaining an immigrant status for the individual and immediate family members.

• Counsels UCSB research scholars and international faculty on procedures for employment at UCSB as well as processing time frames and visa specific immigration requirements and considerations.
• Gathers and analyzes information from scholars about their field of study and publications in order to frame the strongest case for permanent resident petition.
• Reviews and submits to USCIS all applications for non immigrant and immigrant visas for academic titles and other eligible individuals on campus.
• Advises scholars and dependents with regard to immigrationrelated employment regulations.
• Advises campus administrators about when and how to put a non immigrant on and off payroll and how to deal with benefits.
• Communicates and works with officials at the Department of Homeland Security, State Department, Department of Labor (DOL), and other Universities to resolve nonimmigrant employment petition issues.

Recommends and coordinates referrals to designated immigration counsel for cases requiring legal preparation. Facilitates referral process, coordinates filing and document preparation/signing with immigration counsel, and facilitates billing/invoice process for referred cases.

• Serves as primary campus contact for immigration legal counsel.

5% Training

• Trains and provides guidance campus administrators in over 60 academic departments and campus research units in their preparation of the permanent residency petitions, H1-B request form, the Foreign Labor Application Gateway Prevailing Wage Application, the Labor Condition Application and the departments section of the H 1B application.
• Provides guidance to campus administrators in the preparation of the Labor Certification and H 1B application packets.
• Provides individual assistance to campus administrators on immigration procedures and visa/employment categories and presents campus workshops on these matters.
• Provides guidance to campus administrators in the preparation and processing of the prevailaing wage and labor condition applications for the Department of Labor.
• Oversees the development of a website that provides information to the campus on U.

S. employment authorization as it relates to employment categories available for UCSB use.

• Conduct training and informational workshops for campus administrative staff, international students and scholars.

5% Policies and Procedures

• Reviews changes in federal regulations related to non immigrant visa statuses (F, J, H 1B, TN, O 1, B 1, B 2, WT, WB).

Interprets changes in regulations and recommends changes in campus policies and procedures. Writes corresponding directives and instructions for campus units to use.

• Reviews changes in federal regulations related to immigrant visa statuses obtained through the following categories: outstanding researcher/professor, labor certification, asylum, U.

S. "green card" lottery, and marriage to U.S. citizen or U.S. permanent resident. Interprets changes in regulations and recommends changes in campus policies and procedures. Writes corresponding directives and instructions for campus units to use.

• Analyzes and reviews campus policies and procedures for establishing Employment Eligibility Verification, required of all university employees.

5% Data Collection and Analysis

• Maintains database for academic employees to track the progression in obtaining the H1B, O1, TN (NAFTA) statuses and ,where appropriate, the permanent residency status, a process that can extend from 1 to 9 years and longer. Responsible for entering critical employmentrelated data in the Department of Labor'sForeign Labor Application Gateway database to produce an approved Labor Condition Application (LCA), required in the filing of an H1B or E3 petitions.
• Utilize complex database systems to facilitate document production.

UC Vaccination Programs Policy - With Interim Revisions
As a condition of employment, you will be required to comply with the University of California

Policy

on Vaccination Programs - With Interim Revisions.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals** must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.).

Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:
UC Santa Barbara COVID-19 Information

University of California Policy on Vaccinations - With Interim Amendments

• Note: The Policy on Vaccination Programs - With Interim Revisions was updated effective August 16, 2023. A systemwide review of this policy will take place in Fall 2023 with an expected issuance/effective date in early 2024.
• Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer.

All qualified applicants will receive consieration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit:

For the University of California's Anti-Discrimination Policy, please visit:

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If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.

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