Graduate Program Advisor - Santa Barbara, United States - University of California, Santa Barbara

University of California, Santa Barbara
University of California, Santa Barbara
Verified Company
Santa Barbara, United States

1 week ago

Mark Lane

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Mark Lane

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Description

Job Code:4574


Job Open Date: 4/10/2024


Application Review Begins: 4/25/2024; open until filled


Department Code (Name): CHEM (CHEMISTRY DEPT)


Percentage of Time:100%


Union Code (Name):99 (Non-Represented)


Employee Class (Appointment Type):Staff (Career)


FLSA Status:
Non-Exempt


Classified Indicator Description (Personnel Program): PSS


Salary Grade:
Grade 18


Hiring/Budgeted Hourly Range:
$24.95 to $33.52/hr.


Work Location:
Building 232, Rm 1004A


Working Days and Hours:
M-F; 8AM - 5PM


Benefits Eligibility:
Full Benefits


Type of Remote or Hybrid Work Arrangement, if applicable: Potential for hybrid after probationary/training period.


Special Instructions:


Department Marketing Statement:

We represent all branches of chemistry, from materials chemistry to chemical biology.

Our 46 faculty, including two Nobel Laureates, a graduate program in Chemistry and Biochemistry, postdoctoral researchers, and staff are all dedicated to exploring the frontiers of chemical science.

We pride ourselves in a strong collaborative research environment, an ethos maintained by our connection to several interdisciplinary research units on campus.


Benefits of Belonging:

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC


Brief Summary of Job Duties:


Under the direction of the Student Affairs Manager, with additional guidance provided by the Faculty Graduate Advisor, MSO and Chair of the Department of Chemistry & Biochemistry (DCB), the Graduate Program Advisor provides support in all aspects of the graduate program.

Provides Department and University policy and procedural information to current and prospective graduate students, faculty, and staff. Serves as liaison between students, faculty, and other campus administrative units and control points.

Is responsible for advising approximately 175 graduate students on a variety of academic issues and ensures students are making progress towards their degree and career goals while remaining within established university and program guidelines and regulations.

Manages graduate student records, program data and statistics and is responsible for overseeing all publications for the graduate program.

Working with the student affairs team, the Graduate Program Advisor participates in policy decisions and program development to support faculty initiatives and encourage student academic success.

Is responsible for the overall coordination and administration of graduate student recruitment, admission, outreach and new student orientation processes. In collaboration with the Payroll Coordinator, advises graduate students on academic appointments and employment matters.

Is expected to be strongly committed to the program and to the welfare of the students, maintaining a climate of interpersonal support while exercising independent professional judgment and creative problem solving skills.


Required Qualifications:


  • 13 years of directly related experience, preferably in a higher education institution.
  • Bachelor's Degree in related area or equivalent experience and/or training.
  • Interpersonal skills.
  • Multicultural competencies; ability to work with diverse populations.
  • Skills in service orientation, organization, active listening, and critical thinking.
  • Solid verbal and written communication skills.
  • Skills in judgment and decisionmaking, problem solving, identifying measures of system performance and the actions to improve performance.

Preferred Qualifications:


  • 13 years of experience in resolving academic issues that also involve the vocational and life goals of the student.
  • 13 years of academic advising, student affairs, enrollment management, or counseling experience.
  • 13 years assisting in coordinating programs, workshops, and community service and leadership development experiences for graduate student populations.
  • Basic knowledge of student immigration and visa processes pertaining to international students and scholars.
  • Knowledge of University processes and procedures related to student advising, academic affairs, and graduate student education.
  • Understanding of University rules and regulations regarding graduate student placement, degree requirements, graduate student researcher and teaching assistant employment.
  • Working knowledge of advising and counseling techniques.

Special Conditions of Employment:


  • Satisfactory conviction history background check
  • UCSB is a Tobacco-Free environment

Job Functions and Percentages of Time:25% Graduate Student Advising - Serves as graduate students' first point of contact. Responsible for providing assistance and information regarding the graduate academic program, includi
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