Meeting Coordinator - Washington - Palmer Legal Staffing

    Palmer Legal Staffing
    Palmer Legal Staffing Washington

    11 hours ago

    $42,000 - $68,000 (USD) per year *
    Description

    A D.C. Law Firm is seeking a Meetings Coordinator to join their team. The candidate for this position will be responsible for helping to coordinate the full lifecycle of the Firm's training programs to include planning, production, and execution of webinars and virtual workshops, as well as assisting with other client-related events. The Meetings Coordinator needs to have virtual meeting and strong PowerPoint experience.

    All potential candidates should read through the following details of this job with care before making an application.

    Status: Direct Hire - 90 days in office Monday-Friday, after 90 days, 4-days in office and 1-day remote.

    Salary: 70, ,000.00

    **LOCAL CANDIDATES ONLY**

    Duties and Responsibilities:

    Event Management

    Serve as Event Lead for the planning and execution of event logistics including:

    • Event timelines and checklists
    • Track payments and follow up with unpaid registrants
    • Speaker coordination and technical support
    • Ensure correct number of polls, enter into Zoom, and track timing for CPE credit
    • Continuing education credit coordination, including issuing continuing education certificates
    • Proofreading and producing slides, nametags, handouts, and other materials
    • Attendee communications, including registration/RSVPs, dietary restrictions and special needs, and LMS messaging
    • Setting up and running AV equipment
    • Virtual and in person event host and technical lead
    • Post-event attendee follow-up
    • Assist Client Services Coordinator with event registration, payment, and other customer inquiries
    • Maintain a detailed electronic filing system for all Training Department events
    • Create and maintain event summaries for all trainings along with final expenses
    • Review and summarize post-event attendee evaluations for all webinars, workshops, and offsite events.

    General Department Activities

    • Assist in updating and maintaining email campaign lists in Constant Contact and development of prospects lists.
    • Review and suggest marketing lists for email campaigns
    • Build courses in the LMS as needed
    • Participate in team strategy sessions regarding programming and scheduling; and
    • Other duties as assigned.

    Job Requirements:

    • Bachelor's degree in Business, Hospitality, Communications or a related field required.
    • Minimum 3 years of virtual events experience.
    • Experience with event/meeting planning or customer service preferred.
    • Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) required.
    • Experience with Adobe Suite (Illustrator and Photoshop) is a plus.
    • Ability to work independently as well as on a team.
    • Excellent attention to detail.
    • Strong oral and written communication skills.
    • Prior experience in an office environment preferred.
    • Ability to multi-task in a fast-paced environment with shifting priorities and deadlines.

    How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.

    About Us: Palmer is an award-winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

    Palmer Google Reviews = 4.7 stars, visit online to see what other Palmer candidates have to say about us. You are more than just a "number" xhmxlyz

    Visit and view our job board, contact a recruiter, link to our Facebook and LinkedIn pages.

    * This salary range is an estimation made by beBee
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Meeting coordinator