Senior Program Associate - Washington - The Choice, Inc.

    The Choice, Inc.
    The Choice, Inc. Washington

    9 hours ago

    Description

    The Choice is managing an immediate temporary-to-hire Senior Program Associate opportunity for our client, a higher education association in the public health space. The Senior Program Associate is a critical support role for a research-driven team in the organization.

    Increase your chances of an interview by reading the following overview of this role before making an application.

    • Schedule: 35 hour work week, Monday-Friday. The office is located in downtown DC, in close walking distance to all Metro lines. Monday-Thursday in office required with remote Fridays.
    • Hiring timeline: ASAP
    • Salary: 58,000-60,000

    Qualifications

    • A baccalaureate degree (B.A./B.S.) and 3 years of relevant professional experience in program/project/research support. A Master's degree with at least 1-2 years of relevant experience will also be considered
    • Association, non-profit and/or higher education experience is highly preferred.
    • Must have prior experience in organizing meetings/events, managing multiple projects and deadlines concurrently, completing expense reports and budget tracking, and preparing presentations.
    • Proficiency with surveying software is helpful (such as Smartsheet/Jot Form, Qualtrics or SurveyMonkey)

    Job duties will include:

    • Manage daily operations for the department, ensuring alignment with protocols, organizational policies, and leadership expectations.
    • Maintain clear, timely communication between the Chief of the department and team members while supporting a collaborative, professional work environment.
    • Oversee department‑facilitated events and participation in organizational programs, including agenda development, materials preparation, documentation, and cross‑unit coordination.
    • Maintain and update department calendars, deadlines, project management systems, and onboarding processes for staff, interns, and scholars.
    • Coordinate travel for department staff, fellows, scholars, speakers, and members.
    • Manage the department's member forum, including posting, monitoring, and updating content.
    • Collaborate with organizational communications staff to update department publications, website content, marketing needs, and performance metrics.
    • Coordinate submissions for organizational publications and webinars related to department releases.
    • Support updates to the department work plan, quarterly reports, time allocations, and budget analyses.
    • Monitor budgets, prepare monthly and quarterly financial reports, and ensure accurate expense posting.
    • Track contracts, invoices, renewals, and enter annual budgets into the accounting system.
    • Represent the department at meetings and coordinate communication strategies for department projects.
    • Ensure timely posting of documents and materials across organizational platforms.
    • Coordinate surveys, focus groups, and dissemination of research findings.
    • Maintain organized files, reference materials, and bibliography systems.
    • Assist with drafting, formatting, proofreading, and preparing reports, presentations, and manuscripts.
    • Conduct literature searches, develop short surveys, and support responses to data requests. xhmxlyz
    • Create presentations using PowerPoint, Prezi, or Infogram and assist contracted authors as needed.
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Senior program associate