Executive Assistant - Houston, United States - Wärtsilä

Wärtsilä

Verified Company

Houston, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Executive Assistant:

Wärtsilä Energy leads the transition towards a 100% renewable energy future. We help our partners to accelerate their decarbonisation journeys through our market-leading technologies and power system modelling expertise.

These cover decarbonisation services, future-fuel enabled balancing power plants, hybrid solutions, energy storage and optimisation technology, including the GEMS Digital Energy Platform.

Did you know Wärtsilä has delivered 76 GW of power plant capacity and more 110 energy storage systems in 180 countries around the world?

In this fast changing world of energy, we are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together.

Want to join the ride?

Job Overview:

As a Executive Assistant, you will focus on these responsibilities:

Executive-level interfaces within the organization and across the company.
Proactively manage multiple calendars, making decisions on behalf to prioritize calendar requests based on shifting business priorities to ensure accurate scheduling and appropriate allocation of time.
Assume control of all expense reporting for the executive team.
Coordination of internal and external meetings working with various people within the organization and External Partners.
Arrange agendas, take notes, and follow up on action items from team meetings
Manage domestic and international travel plans and agendas
Provide Administrative support for multiple team members.

Some examples are, but not limited to:

space planning, maintain team aliases, assist with onboard new employees, coordinate office moves, order supplies, maintain equipment, coordinate and execute team morale events Hiring & Headcount management & requests.

Plan, budget and organize teambuilding activities including allhand meetings, offsite. meetings, company picnics, company holiday parties, project success ceremonies and employee rewards.
Work with facility management to oversee general office operations, enforce office security and safety regulations, conduct budgeting and planning activities of facility maintenance and improvements. Work with facility managers and oversee the implementation of facility plans.
Conduct procurements of office suppliers and equipment and maintain proper stock levels.
When requested, research, collect and analyze data for various members of the management team.
Assist executive team members with immigration issues related to travel, training and visitors.
All other duties as assigned.

To be successful in this role, we expect you to have:

Bachelor's degree or equivalent experience.
3 to 10 years previous experience supporting "C" suite executives within a large multinational organization supporting multiple executives.
Must be highly organized.
Exceptional communication skills, verbal and written in English. Spanish is a plus.
Expert level with Microsoft Office products.
Previous experience with SAP and Concur a plus.
Previous experience in a multinational company is a plus
Preferred location: Houston, TX, USA.

Physical/Environmental Requirements:

Must be able to walk and stand approximately 30 to 50%.
Must be able to lift 10 to 15lbs on an occasional basis.

Environment

Generally quiet office environment, low noise.

Exposure

Limited to none, exposure to dangerous chemicals or hazardous work environment.

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.