Legal Administrative Assistant - New York, United States - Haley Guiliano LLP

Description

The Legal Administrative Assistant will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff.

Compensation:
$70K-85K based on experience.


Essential Duties and Responsibilities:

• Manage and filter daily communications as appropriate with internal and external clients; answer telephone calls, take messages, and direct calls, as needed.
• Compose, proofread, and edit correspondence, presentations, and other documents.
• Coordinate and schedule travel reservations, both domestic and international.
• Prepare and submit expense reports and reconcile credit card transactions.
• Manage multiple calendars to ensure meetings and appointments are scheduled accurately.
• Diary entries.
• Arrange and schedule internal and external meetings.
• Assist with onboarding tasks for new hires.
• Complete various adhoc tasks and research projects under tight deadlines with mínimal supervision.
• General office management tasks; e.g., handle inbound and outbound mail, order catering for meetings and firm events, order general office supplies, maintain reception area, conference rooms and resource rooms, and be a liaison with building management for facility related issues.
• Maintain files, both physical and electronic, and ensure that client related documents and correspondence is filed in the firm's document management repository.
• Handle confidential information with discretion and diplomacy.
• Actively contribute to team meetings and other team related activities.
• Suggest new processes/ procedures to expediate projects and daily workflow.
• Performs other related duties as assigned.

Supervisory Responsibilities:
None


Qualification Requirements:
To perform the job successfully, employee must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.


Language Skills:
The employee must have the ability to read and comprehend instructions, short correspondence, and memos. The ability to communicate and correspond both orally and in writing effectively with clients, partners, and staff as required.


Experience:
5+ years Law firm administrative assistant experience strongly preferred.


Physical Requirements**:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to traverse/move around the office and remain in a stationary position while working on a computer for extended periods of time.

Employee must be able to move/relocate items up to 15 pounds. Specific vision abilities required by this job include close vision, distance and peripheral.


Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The noise level is average to quiet most days in an office setting. Machines such as copiers, fax, and other computer equipment is housed throughout the office.

The information contained in the job description is for compliance with the Americans with Disabilities Act and is not an exhaustive list of the duties performed for this position.

Additional duties may be assigned.


The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their immediate report.

Pay:
$70, $85,000.00 per year


Benefits:

• 401(k)
• 401(k)

matching

• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Travel requirement:

• No travel

People with a criminal record are encouraged to apply


Experience:

Microsoft Office: 3 years (preferred)


Ability to Commute:

• New York, NY required)

Work Location:
In person