- Administrative point of contact to the dean, manages calls and emails, (reviews, assesses, responds); fields walk-ins and creates a welcoming environment for all constituents; develops and maintains a general knowledge of the school.
- Schedule management: proactively handles the day-to-day activities of the dean and the dean's calendar (including maintaining and analyzing metrics/data on how dean uses their time), resolves scheduling conflicts and regularly communicating updates to relevant stakeholders; facilitates agenda-setting including gathering briefing materials, bios, and other prep materials.
- Travel management arranges domestic/international flights, hotels, ground transportation, visas, itineraries, and other logistical planning.
- Drafts, edits, and proofs brief correspondence and helps maintain archival records.
- Assists reconciling dean's expenses and reimbursements.
- Anticipates the needs of the dean and acts proactively, strategically, and in symmetry with the DO staff.
- Works with the Director of Administration to organize and implement administrative systems and procedures to promote efficiency gains; maximizes the use of available technology and applications.
- Reconciles the dean's expenses/corporate card.
- This position's responsibilities also include varied projects and tasks arising out of unforeseen situations.
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Dean of the Professional Education Division
3 weeks ago
Berklee College of Music Boston, United StatesJob Description: · Comprised of the Berklee College of Music, Boston Conservatory at Berklee, Berklee NYC, Berklee Abu Dhabi, Berklee Valencia, and the Division of Pre-College, Online and Professional Programs, Berklee is a preeminent institution of contemporary music, theater, ...
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Dean, School for the Environment
3 weeks ago
UMass Boston Boston, United StatesUniversity of Massachusetts Boston · Dean, School of the Environment · The University of Massachusetts Boston (UMass Boston) is nationally recognized as a model of excellence for urban public universities. It is designated as an institution of "higher research activity" by the Ca ...
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Dean of Liberal Arts
2 weeks ago
Roxbury Community College Boston, United StatesLocation: Roxbury Crossing, MA Category: Full Time Staff Posted On: Thu May Job Description:Title: Dean of Liberal ArtsUnit: Non-Unit Professional(NUP)Department: Academic Affairs-Liberal ArtsReports to: Vice President of Academic & Student AffairsDate: May 9, 2024Summary Descrip ...
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High School Dean of Special Education
4 weeks ago
Boston Prep Boston, United StatesJob Description Job Description Salary:What is Boston Prep?Boston Prep is a college-preparatory charter public district, made up of a single-site middle and high school. In , our community will include 700 students in grades 6-12, nearly 500 alumni, over 150 faculty members, and ...
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Dean of the Professional Education Division
3 weeks ago
Berklee College of Music Boston, United StatesJob Description: · Comprised of the Berklee College of Music, Boston Conservatory at Berklee, Berklee NYC, Berklee Abu Dhabi, Berklee Valencia, and the Division of Pre-College, Online and Professional Programs, Berklee is a preeminent institution of contemporary music, theater, ...
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Dean of the Professional Education Division
3 weeks ago
Berklee College of Music Boston, United StatesJob Description: · Comprised of the Berklee College of Music, Boston Conservatory at Berklee, Berklee NYC, Berklee Abu Dhabi, Berklee Valencia, and the Division of Pre-College, Online and Professional Programs, Berklee is a preeminent institution of contemporary music, theater, ...
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UP Education Network Boston, United StatesDean of Curriculum and Instruction, Leave Coverage SY24-25Grade Level: Elemenary and MiddleStart Date: Aug 2024- June 2025Locations: Boston, MA,About UP Education NetworkUP Education Network operates two schools in Boston, MA, and serves more than 1,500 elementary and middle scho ...
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Boston University BOSTON, United StatesThe Office of the Registrar at the dental school is a high volume, high functioning area that is ultimately responsible for all aspects of the student life cycle from matriculation to graduation and beyond into Alumni status. The incumbent must be ab Dental, Registrar, Office, Me ...
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Boston University Boston, United StatesJob Description · The Office of the Registrar at the dental school is a high volume, high functioning area that is ultimately responsible for all aspects of the student life cycle from matriculation to graduation and beyond into Alumni status. The incumbent must be able to work ...
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Dean, Professional Writing and Music Technology
3 weeks ago
Berklee College of Music Boston, United StatesJob Description: · Comprised of the Berklee College of Music, Boston Conservatory at Berklee, Berklee NYC, Berklee Abu Dhabi, Berklee Valencia, and the Division of Pre-College, Online and Professional Programs, Berklee is a preeminent institution of contemporary music, theater, ...
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Boston University Boston, United StatesJob DescriptionThe Grant Specialist III will serve as the administrative lead in development of all components of a federal or non-federal grant proposal and coordinate institutional approvals and submission information at BU and across partnering institutions. This individual wi ...
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Boston University BOSTON, United StatesManage research applications and awards at the School of Dental Medicine including 10 departments and two centers. Directly support 5-8 investigators in their grants management. Oversee, manage and problem-solve grant accounting issues. Provide pre & Research, Medicine, Dental, A ...
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Simmons University Boston, United StatesPlease note: Interested parties should apply via Harris Search Associates's website here.Simmons University (Simmons) invites applications and nominations for the position of Dean of the Gwen Ifill School of Media, Humanities, and Social Sciences .Simmons seeks a visionary Dean w ...
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Dean Of Culture
1 week ago
Codman Academy Charter School Boston, United StatesJob Description · Job DescriptionJob Title: Dean of Culture · Supervisor: Chief of Equity, SEL and Climate & Culture · Start date: July 1 - June 30 Duration 12 months · Hours: Monday through Friday; LMS 8:00 am-4:45pm, Upper School 8:30am-5:00pm · Description: The Dean of Cultur ...
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Boston University Boston, United StatesJob Description · The Grant Specialist III will serve as the administrative lead in development of all components of a federal or non-federal grant proposal and coordinate institutional approvals and submission information at BU and across partnering institutions. This individua ...
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Boston University Boston, United States· Translational Research Grant Administrator, School Of Dental Medicine, Associate Dean Of Research · Tracking Code: · Job Description · Manage research applications and awards at the School of Dental Medicine including 10 departments and two centers. Directly support 5-8 i ...
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Boston University Boston, United StatesJob Description · Manage research applications and awards at the School of Dental Medicine including 10 departments and two centers. Directly support 5-8 investigators in their grants management. Oversee, manage and problem-solve grant accounting issues. Provide pre & post-award ...
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Boston University Boston, United StatesManage research applications and awards at the School of Dental Medicine including 10 departments and two centers. Directly support 5-8 investigators in their grants management. Oversee, manage and problem-solve grant accounting issues. Provide pre & post-award support for the fi ...
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Executive Assistant
2 weeks ago
Beacon Hill Boston, United StatesExecutive Assistant to $83K - Work in Education · Our client, a Boston-based college, is seeking an Executive Assistant to support the Provost and Dean In this role, the Executive Assistant will ensure the smooth functioning of the Office of the Provost by managing communication, ...
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Enrollment Counselor
3 weeks ago
New England Law | Boston Boston, United StatesReports to: Dean of Admissions · Job Summary: · The Enrollment Counselor will work collaboratively with admissions, financial aid, and the marketing staff to support the operations of the Law School's admissions office and assist with financial aid advising and application proces ...
Executive Assistant to the Dean - Boston, United States - Smith Harvey Associates
3 weeks ago
Description
Seeking an experienced Executive Assistant to assist the dean of a prestigious school of public health whose mission is to advance the public's health through learning, discovery, and communication. The school produces knowledge through research, reproduces knowledge through higher education, and translates knowledge into evidence that can be communicated to the public, policymakers, and practitioners to advance the health of populations. Being the direct support to the dean of the faculty and reporting to the director of administration, the successful candidate will be a collaborative, self-directed individual who demonstrates a solutions-oriented approach, anticipating and resolving problems with the utmost discretion and professionalism to ensure the dean's day-to-day affairs are conducted smoothly.
Duties and responsibilities
A desire to bring order, initiative, and collaboration along with a sense of patience and good humor are essential.
Qualifications and Skills
Bachelor's degree strongly preferred.
Ten (10) plus years of progressively responsible administrative experience strongly preferred.
Experience with an academic environment.
Familiarity with systems, policies, and procedures
Advanced fluency with Microsoft Office Suite of programs and collaboration programs (e.g., Zoom, Teams, SharePoint), required.
Proven task management and organizational skills
Aptitude for learning new systems quickly.
Excellent written, verbal, and interpersonal communication skills
Aptitude for preemptive, creative problem solving.
Sound judgment, diplomacy, and professionalism handing competing demands in a fast-paced environment and handling sensitive/confidential information.
Proven customer service skills with an empathic, ready-to-adapt mindset
The following cultural competencies are also preferred:
Awareness of and aptitude to understand, respect, and adapt to cultural and identity-based differences within group environments appropriately and effectively.
Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion.
Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, personal humility and authenticity.
