proposal coordinator - Middletown, United States - Newportchamber

Newportchamber Middletown, United States

3 weeks ago

Description

MIKEL invests in people and technology – empowering the creative process, building responsive relationships, and propelling innovative solutions from conception to completion for the U.S.

Navy.

MIKEL is a small woman owned business that has been providing Undersea Warfare Solutions to the Department of Defense since the company's inception in 1999.

Be a part of our dynamic team whose solutions and services enable the Navy to solve their toughest problems and meet their mission requirements.

We have undersea operations experience, combined with engineering and specific subject matter expertise, that provides an in-depth understanding of the problem and a novel, innovative and cost-effective solution.

MIKEL is committed to providing an environment that challenges its employees to use and advance their skills and knowledge to provide solutions that exceed customer expectations.

Nature of Role:

The ability to meet deadlines, detailed follow-through, and a consistent attention to detail are key factors to success in this Proposal Coordinator role to ensure the quality and compliance of all final proposal documents.

Responsibilities:
Independently monitor BD tools (GovWin, GSA eBuy, and Sam.
Gov) for releases of opportunities in pipeline and to update information in the pipeline
Facilitate / Lead organizing and update of BD Team electronic folders; ensuring accuracy and up-to-date information for intuitive navigation in compliance with corporate and directorate content architecture guidelines
Work with BD director and BD team to develop, codify, and ensure disciplined proposal processes. Develop correlating products that facilitate the use of the disciplined proposal processes, to include instructions, templates, checklists, and other products as deemed necessary/appropriate
Work with BD director and BD team to ensure standardized documentation processes

Receive and review Requests for Information (RFIs), Requests for Proposals (RFPs), and Requests for Quotes (RFQs), and other variations of calls for bids.

Aggregate information and data from RFIs, RFPs and RFQs solicitation instructions to develop and distribute capability matrices, compliance matrices, compliant proposal outlines, proposal templates, gate reviews and other related business development and proposal products
Work with assigned capture manager/program manager to develop and distribute opportunity checklist with list of assignments (Contracts, HR, Finance, etc.)
Collect and organize questions in accordance with solicitation instructions and suspenses for review by team members and submission
Independently build proposal templates with outlines that facilitate/ensure compliance with solicitation instructions and evaluation criteria. Prompt for/request Volume Leads, Volume Writers, Color Team Reviewers and request/coordinate/develop graphics to support proposal development

Develop Proposal Kick Off slides (use slides as needed from gate reviews) that include opportunity summary, relevant solicitation instructions and evaluation criteria, win themes, ghosting, strategy, staffing, etc.

Schedule and facilitate color review inbriefs and outbriefs using proposal kick-off slides that include relevant solicitation instructions and evaluation criteria, win themes, ghosting, strategy, and are updated for each color review based on color team objectives
Ensure compliance throughout proposal cycle and at each color team review
Adhere to company processes, electronic file structure and ensure version control and complete final formatting of proposal
Facilitate and ensure on-time submission of proposal Schedule "Hot Wash" for Lessons Learned/After Action Report (AAR) after each proposal submission
Demonstrate adaptability to meet demanding timelines
Support progress towards the goals of the Business Development team

Requirements:
Bachelor of Arts or Sciences degree preferred
Minimum of 5 years of Project Coordination or other relevant experience
Strong verbal and written communication skills
Exceptional organization skills and attention to detail
Proficiency in MS Office Suite, including Word, PowerPoint, Excel, Outlook, and SharePoint
Training and experience in managing proposals using the Shipley method to respond to federal and Department of Defense (DOD) RFIs/RFQs/RFPs

Work Location:
Middletown, RI

MIKEL offers a competitive salary and a comprehensive benefits package that includes Medical/Dental/Vision Insurance, Flexible Spending Account (FSA), 401k Retirement Plan, Life Insurance, Disability Insurance, Paid Time Off (PTO), and Tuition Reimbursement.

Department of Defense Secret Security Clearance or higher is required at time of hire. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required.
MIKEL is an Equal Opportunity Employer.

We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Interested parties may apply

here.

#J-18808-Ljbffr

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