Office Services/human Resources Coordinator - Concord, United States - UFCW EMPLOYERS BENEFITS PLANS OF NORTHERN CA

UFCW EMPLOYERS BENEFITS PLANS OF NORTHERN CA
UFCW EMPLOYERS BENEFITS PLANS OF NORTHERN CA
Verified Company
Concord, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Job Listing Title:
Office Services/Human Resources Coordinator - UFCW & Employers Trust, Benefits Administration, CONCORD CA


Job Listing:


Established in 1957, UFCW and Employers Trust, LLC, also known as the Trust Fund Office, is one of the top 500 largest retirement funds (managing over $4.2 billion in assets) in the USA.

We administer health plans and pension benefits for over 230,000 participants at 116 employers throughout Northern California and Hawaii.

We serve the grocery food market and retail pharmacy industry consisting of essential workers from employers like Safeway, Save Mart, and Raley's.

The Trust Fund Office administers several multiemployer plans; an employee benefit plan maintained under multiple collective bargaining agreements.

Our "Taft Hartley" plans are
governed by strong Boards of Directors consisting of Union and Employer industry leaders (as Trustees) with a fiduciary focus and care for our Membership and their families.

Our mission is to provide exceptional benefit administration to those we serve:
our Members, Dependents, Local Unions, Employers, and Service Providers.


WHAT WE ARE LOOKING FOR IN AN IDEAL CANDIDATE:

  • Willingness to learn
  • Having the ability to prioritize tasks
  • Embraces teamwork

WE OFFER

  • Competitive Pay
  • Full benefits package (medical: Kaiser or Blue Shield, dental, vision, life insurance, death benefit, employee member assistance program) with no premiums for employees and low premiums for dependents
  • Defined Benefit Pension Plan
  • 401(k) match and individual consulting with pension consultant
  • Generous Paid Time Off (starting at 2.6 weeks up to 5.6 weeks) and Sick Time
  • Generous holidays (11.5 paid days per year)
  • Onsite free gym in Concord
  • Complimentary coffee service everyday

OUR CULTURE
- _ Our mission_ to provide exceptional benefit administration for essential workers is what drives us. What we do matters and touches the lives of over 228,000 participants who work for 116 entities.

  • We have been in business since 1957 and are expanding. Come grow with us
  • Average employee tenure of 10 years
  • Culture of recognition
  • Variety of paths for career advancement
  • Exciting events
  • An amazing team of professionals to collaborate with and learn from

JOB SUMMARY
Performs the day-to-day administration and coordination of various office administration duties, including facility and general maintenance services. Administers, coordinates, and processes various Human Resources functions.


ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Serves as primary point of contact for various vendors and providers such as building management company, providers of water, coffee, vending machines, furniture, document shredding vendor, etc. Acts as a liaison between building management and departments regarding requests. Coordinates, monitors, and tracks all service requests. Orders, reorders, and stocks supplies as needed. Schedules office maintenance activities (carpet cleaning, chair cleaning, etc.). Works with vendors to coordinate work schedules and facilitate access.
  • Responsible for HIPAA security compliance (i.e. tracking of access cards, keys, etc.) to include maintaining access control activities as it falls under the office services area. This includes ensuring appropriate authority prior to issuing cards/keys, ordering replacement keys as needed, recovering keys from departing personnel, reporting any failure to recover or lost/stolen access cards/keys, securely storing unassigned keys, etc. Creates and keeps standard operating procedures up to date.
  • Coordinates employee onboarding and off boarding as it relates under office services (i.e. IT on boarding/off boarding, setting up and turning off building and suite access cards and keys, set up office/cubicle, etc.)
  • Assists Senior Director in annual budget as it pertains to office services.
  • Coordinates employee events (e.g. employee luncheons, monthly birthday cake, retirement recognition celebration, etc.)
  • Drafts and distributes employee communication documents related to office such as building information, memo's related to current office issues, employee events, birthday/anniversary flyer, new employee/promotion announcements, etc.
  • Orders ergonomic equipment as needed. If needed, coordinates third party vendor ergonomic evaluation.
  • Drafts and orders business cards working with vendor.
  • Draft and distributes milestone anniversary awards.
  • Coordinates and distributes birthday cards.
  • Performs first aid kit checks and orders supplies.
  • Seeks approval and coordinates office or cubicle moves. Updates seating charts.
  • Processes discipline records and if applicable sends to appropriate third parties.
  • Processes grievance files for Generalist or Director review.
  • Assists with summary sheets regarding employment matters.
  • Distributes incoming and outgoing Human Resources mail.
  • Orders and maintains Human Resources supplies.
  • Assists with Human Resources meet
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