Part-time Office Assistant - Alexandria, United States - 300Brand Inc

Description

• Responsible for engaging, contracting, and maintaining relationships with vendors including utilities, telecom, shipping, hotels, restaurants, parking, janitorial, contractors, and general office providers
• Availability to come into office as needed to meet with vendors (exterminator, HVAC, etc.) and to handle any emergencies
• Plan and execute office events including periodic office luncheons, allhand's meetings, company social events, company trivia parties and contests, etc.
• Assist with preparing social budgets related to office and Company events; responsible for tracking, maintaining, and meeting budget for all office and Company events.
• Responsible for office procurement, to include supplies, cell phones (when applicable) and equipment.
• Responsible for managing and obtaining upgrades/replacements of cell phones/computers/supplies when needed.
• Responsible for maintaining office equipment and supplies, including copiers, printers, and audio/visual equipment.
• Maintain and manage certain corporate accounts, including without limitation, Uber and Lyft.
• Manage and maintain facility operations, including setup meeting rooms and audiovisual equipment, manage employee/customer access, distribute mail, prepare, and receive special mailings, including FedEx and messenger deliveries.
• Support the accounting department as requested, including equipment spreadsheets, scanning, and uploading invoices to accounts payable system, payables filing, petty cash maintenance, check mailing and other functions as directed.
• Provide administrative support to senior staff as needed.
• Provide administrative support to the executive staff, including without limitation, travel support, expense report preparation and related tasks.
• Work hours will be 9am2pm 3 days a week (Tues-Thurs) or 15hrs//week.

• High School diploma with 3+years of experience or BA with 12 years of administrative experience
• Ability to prioritize and multitask in a challenging, fastpaced environment
• Ability to solve problems through critical analysis and strategic thinking
• Ability to utilize technology, including computers and telecommunication devices
• Excellent verbal and written communications skills
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Strong attention to detail
• Positive and upbeat demeanor, team player mentality
• Exceptional work ethic
• Strong organizational skills
• Ability to maintain confidential information with discretion
• Spanish speaking a plus