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Key West

    Manager, Maintenance and Security Operations - Key West, United States - College of the Florida Keys

    College of the Florida Keys
    College of the Florida Keys Key West, United States

    3 weeks ago

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    Description

    Salary:
    $54, $60,490.00 AnnuallyLocation : 5901 College Road Key West, FL

    Job Type:
    Full Time
    Job Number: 01129Division: Finance and AdministrationDepartment: Facilities

    Opening Date: 04/30/2024Description The position is responsible for overseeing and coordinating all aspects of the College's facilities maintenance operations at the Key West Campus and Big Pine Key Property.

    This includes managing a team of maintenance staff, developing maintenance schedules, implementing preventive maintenance programs, and ensuring compliance with safety regulations.

    Duties range from managing and operating energy management, utility, and chiller systems, as well as maintaining vehicles, equipment, and warehouse logistics.

    The position also involves managing services with providers for custodial, grounds, and security contracts. This role operates under the general supervision of the Director of Facilities.

    Examples of Duties Plans, directs, and supervises the work of maintenance personnel and external contractors engaged in maintenance and repair of plumbing, painting, carpentry, air conditioning, electrical systems, elevators, fire systems and fixtures.

    Assists the Director, Facilities with facilitating and implementing remodeling and renovation projects as required.

    Oversees and plans preventive maintenance and emergency repair services for all College facilities ensuring efficiency of equipment and integrity of the structures to include all chiller operations.

    Oversees contract security services including, but not limited to, reviewing live security cameras, and reviews stored security camera data as required.

    Available for fire and security related issues. Verify the overall security of the campus as required. Maintain the key log and distribute keys as appropriate. Serves as the security and safety coordinator for the Key West Campus.
    Provides technical assistance regarding compliance and regulatory issues and in maintaining facilities operations policies and procedure manual.
    Oversees energy management, ensuring effective and efficient administration of HVAC operations.
    Supervises postal services, shipping, receiving, and distribution and warehousing functions.
    Completes duties as required for maintenance, including courier service, custodial services, grounds keeping, recycling, and refuse disposal.

    Assists the Director, Facilities with compliance and regulatory issues and in maintaining facilities operations policies and procedure manual for all College locations.

    Recommends the purchases of building and maintenance supplies, machinery, equipment, tools, and furniture.

    Supervises and directs all maintenance employees including employment recommendations, orientation, evaluation, training, and disciplineEnsures reporting is completed on time and accurately.

    Maintains files for ready access.
    Reconciles, tracks, and inputs invoices for payment for all facilities and maintenances budgeted expense items. Approves invoices for payment, and processes-annual purchase orders.
    Creates electronic requisitions for department and maintains purchase order history.

    Participates in Strategic Planning and annual planning/budgeting process; manage Maintenance departmental budget to include establishment of budgetary goals, preparation of budget requests, and management of budgeted resources.

    Initiates, tracks, and follows-up all work orders with special attention to those pertaining to key areas such as safety, fire safety and fire safety violations.

    Receives, compiles and inputs data for service requests; distributes work orders to appropriate personnel; assists with the tracking of all service contract work.

    Maintains the distribution, receipt, and filing of lock/key requests and inventory.
    Maintains records on all College vehicles for mileage, gas, repairs, and maintenance.
    Maintain safety equipment for the Culinary and Food Service Department.
    This position requires that the incumbent maintain accessibility, as much as possible, via cell phone, for business purposes.
    Performs maintenance work and activities as required.
    Required to attend Graduation/Commencement ceremonies. Other related duties as assigned. (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related marginal duties as required.)

    Qualifications Knowledge, Skills, and Abilities:
    Understanding of, and commitment to, Equal Access/Equal Opportunity.
    Ability to communicate effectively, both verbally and in writing (emails, reports, and other written documentation). Knowledge of College mission, policies, procedures, and services.
    Proficient in the use of technology. Ability to use computer-based information to facilitate the governing of energy management and building automation systems.
    Knowledge of building systems, facility maintenance, and construction trades.

    Must be self-directed and able to work independently while meeting deadlines, reporting requirements, and ensuring the running of a safe location.

    Ability to be detail oriented and organized.
    Ability to supervise effectively.
    Ability to plan and schedule work, make decisions, delegate (if applicable), and provide accurate reporting.
    Ability to maintain effective working relations with the college community.


    Education and Qualifications:
    Bachelor's degree in any field from an accredited institution required. Five years of directly related experience preferred.
    Prior experience working in a college or similar setting preferred.(A comparable amount of training, education or experience may be substituted for the above minimum qualifications.)

    Licenses, Certifications or Registrations:
    Valid Florida Driver's

    License Physical Skills:
    Ability to drive a vehicle.
    Ability to lift and carry up to 50 pounds.
    Ability work on a ladder.
    Ability to bend, climb, stand for long periods of time.


    Environmental Conditions:
    Normal office/construction environment. Manual labor will be required.
    Works inside and routinely out of doors.(Reasonable accommodations will be made for qualified individuals with a disability.)

    Supplemental Information Please Contact the Office of Talent Acquisition, Development, and Accountability at or if you need assistance Employment Consideration Requirement:
    Completed CFK application, cover letter, resume, and post-secondary transcripts as applicable (unofficial and/or copies are acceptable, but must provide official transcripts within 30 days of employment)

    Please Note:
    Transcripts from non
    • U.
    S. colleges and universities will require a U.S. academic equivalency evaluation from a credential evaluation service recognized by the U.S. Department of Education. Please visit or for more information.


    E-Verify Notice of Participation:
    This employer participates in E-Verify.

    If you accept an offer of employment, this employer will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.


    For more information, please visit Notice of Non-Discrimination:

    The College of the Florida Keys does not discriminate on the basis of race, color, national origin, ethnicity, age, sex (including sexual orientation and gender identity), marital status, military status, protected veteran status, genetic information, religion, pregnancy, or disability in its programs, activities, or employment practices.

    The following persons have been designated to handle inquiries and grievances regarding the non-discrimination policies:

    Equity Officer:
    Dr.

    Jenee Marquis Mendez, Manager, Office of Talent Acquisition, Development and Accountability, or IX Coordinator:
    Jessica Losardo, Director, Advancement, or jessica

    eduDisability Services:
    Nicole Gerrard, Associate Dean, Student Success Services, or nicole

    eduMailing Address:
    The College of the Florida Keys, 5901 College Road, Key West, FL 33040

    State Complaint Process:

    Federal regulations and State laws require that public colleges in The Florida College System have processes for students, employees, and applicants to file complaints against any respective college.

    In almost every situation, the college's process for resolving complaints must be followed first. Before contacting the State Division of Florida Colleges, please read CFK's policies and procedures for filing complaints. For more information on filing a complaint with the State Division of Florida Colleges, please visit MEDICAL
    • The College offers full time employees a choice of Medical Insurance plans and pays the full cost of employee premiums.
    Dependent coverage is available at a group rate through payroll deduction. Available plans include a traditional PPO and a High-Deductible PPO attached to a Health Savings Account. DENTAL AND VISION
    • Voluntary dental and vision insurance is offered through payroll deduction.
    LIFE INSURANCE
    • The College provides each employee with term life insurance payable to a beneficiary at the rate of one times (1x) the employee's annual salary rounded up to the next thousand up to a maximum of $50,000.
    Accidental Death and Dismemberment is provided at one times (1x) the employee's annual salary rounded up to the next thousand up to a maximum of $50,000. SUPPLEMENTAL LIFE AND AD&D INSURANCE
    • Additional life and AD&D insurance are available for purchase through payroll deduction.
    SUPPLEMENTAL HEALTH INSURANCE AND SHORT TERM DISABILITY INSURANCE FROM AFLAC
    • Supplemental Health Insurance including Hospital Income Protection, Accident and Disability Income, Cancer, Critical Illness plans and Short Term Disability insurance are available through payroll deduction.
    TAX SHELTERED SAVINGS PROGRAMS (403 B)
    • Tax sheltered annuity and custodial account programs are available with various companies through payroll deduction.

    FLORIDA RETIREMENT SYSTEM
    • Full time and regular part time employees participate in the Florida Retirement System (FRS).
    The College contributes the current retirement percentage of the individual's salary, and the employee would contribute the current retirement percentage based on their salary. Employees may choose the Pension Plan or the Investment Plan.
    PAID TUITION
    • Tuition fees for credit courses taken at the College are waived for employees and their eligible dependents, including domestic partners.
    Tuition and student fees are waived for non-credit physical education courses.

    Contingent upon approval, $1,000 reimbursement is available each fiscal year through Staff & Program Development (S&PD), for completion of course work toward a degree which results in demonstrated benefit to the College.

    The Employee Assistance Program is available to all employees and their eligible dependents, including domestic partners. This is a free and confidential program available from New Directions. Counseling for a variety of concerns, including counseling, legal advice, financial planning, and professional and personal development
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