Gov. Contract Coordinator - Phoenix, United States - TriWest Healthcare Alliance

TriWest Healthcare Alliance

Verified Company

Phoenix, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Profile:

Veterans, Reservists, Guardsmen and military family members are encouraged to apply

We offer remote work opportunities (AK, AR, AZ, CA, *CO, FL, *HI, IA, ID, IL, KS, LA, MD, MN, MO, MT, NE, NV, NM, NC, ND, OK, OR, SC, SD, TX, UT, VA/DC, *WA, WI & WY only)

Job Summary

Supports the Government Contract Management team to ensure proper filing and retention of Government and TriWest correspondence; proper distribution and tracking of documents, accuracy of documents, and resolve issues that arise.

Supports in the financial tracking of contract CLIN structure and coordinating with Finance to ensure accurate funding is reflected and reported.

Tracks, coordinates, and records the creation, submission and delivery of contract deliverables both internally and externally.

Responsibilities will also include assisting with the tracking and facilitation of the Deliverable development, approval and submission process with TriWest Business Owners.

Assists in identification, development, and implementation of new contract policy and processes. Have an understanding of business case analysis and an appreciation of financial/analytical issues and profit and loss implications. Assist the Contract Manager, as needed, for monitoring company compliance with all contract modifications, deliverables and correspondence.

Education & Experience

Required:

High School diploma or GED
U.S. Citizen
Must be able to receive favorable Interim and adjudicated final Department of Defense (DOD) background investigation
Experience in the administration of government contracts or related experience such as contracts administration, legal administration and document retention
Proficient with Word, Excel, Outlook and PowerPoint

Preferred:

Bachelor's Degree in related field such as business or health care administration
Experience in Government Contract Management
Have an understanding of business case analysis, financial/analytical issues and profit and loss implications

Key Responsibilities

Assists in communication, maintenance and updating of contract modification, correspondence and deliverables tracking tools
Communicates with all levels of the organization regarding upcoming delivery, execution and status of contract deliverables, including the adherence to a strict schedule
Coordinates meetings with highlevel internal and governmental personnel
Sends and stores critical correspondence and deliverables communications; responsible for contract required records maintenance
Assists in the administration and maintenance of records and trackers with visibility up to the highest levels of the organization
Supports the process of TriWest's enterprisewide Contract Management by ensuring functionality, consistency and current protocols.
Supports contract correspondence and deliverables process during the contract implementation period as well as ongoing operations
Maintains current contract document files and repositories for each contract, including standard and custom terms. Ensures contract changes are documented and retained in accordance with requirements.
Provides status updates to contract implementation team and Contract Manager
Assists the Contract Manager with the development of Forward-Looking Metrics and Trend Analysis
Tracks all changes to contract modifications and network deviation waivers.
Develops notifications to communicate changes in contract language to Executive Leadership, Business Owners, Project Management and Subcontract Management teams
Proper filing and retention of Government and TriWest correspondence.
Performs other duties as assigned.
Regular and reliable attendance is required.

Competencies

Communication / People Skills:
Ability to influence or persuade others under positive or negative circumstances; adapt to different styles; listen critically; collaborate.

Coping / Flexibility:

Resiliency in adapting to a variety of situations and individuals while maintaining a sense of purpose and mature problem-solving approach is required.

Empathy / Customer Service:
Customer-focused behavior; helping approach, including listening skills, patience, respect, and empathy for another's position.

Independent Thinking / Self-Initiative:

Critical thinkers with ability to focus on things which matter most to achieving outcomes; commitment to task to produce outcomes without direction and to find necessary resources.

Information Management:
Ability to manage large amounts of complex information easily, communicate clearly, and draw sound conclusions.

Organizational Skills:
Ability to organize people or tasks, adjust to priorities, learn systems, within time constraints and with available resources; detail-oriented.

Problem Solving / Analysis:
Ability to solve problems through systematic analysis of processes with sound judgment; has a realistic understanding of relevant issues.

Technical Skills:
Ability to wor