Scheduling Coordinator - Vineland, United States - Elwyn

Elwyn

Verified Company

Vineland, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

DUTIES AND RESPONSIBILITIES:

Create and maintain daily staff schedules which includes: ensuring that the program is fully staffed for the work day/week, backfilling unplanned vacant shifts for that day and seeking staffing coverage for future planned absences
Comply with current overtime rules and scheduling processes in accordance with Elwyn policies and current collective bargaining agreements
Implement and maintain a system of proactive scheduling for program coverage
Using overtime control measures as designed by leadership within the guidelines of the electronic scheduling system, keep overtime levels within acceptable limits, finding ways to lower levels whenever possible
Review daily time and attendance report on each employee in designated departments to ensure that employees are correctly maintaining their time records
Compare time & scheduling systems to location logs for consistency making adjustments to employees' time as needed only when required per regulations and Elwyn policies
Work closely with department managers to ensure accuracy of overtime and department transfers/allocations by reviewing and reporting inconsistencies for leaders' review and approval as needed
Review time discrepancies and determine if adjustments are needed; work with Payroll staff to identify any configuration changes that may be needed within the timekeeping system
Work with programs on schedule template development and defining baseline staffing needs
Work closely with Payroll Department throughout pay period on audits and reconciliations to assist with adjustments as needed
Run standardized reports at the program level including but not limited to overtime reports, missed punch reports and total hours reports
Train new employees to use the time and attendance processes related to "swiping in," callouts, planned absences, missed punches, overtime processes etc.
As the point of contact for payroll corrections and 2nd payroll sheets, ensure all materials needed to validate the requests are attached and approvals are complete before submission to payroll department
Maintain records of time audits and verification of other time and scheduling approvals as needed
Provide recommendations to leaders for new and updated policies and/or procedures related to time and attendance and staff scheduling
Perform additional duties as assigned

EDUCATION/EXPERIENCE/SKILLS REQUIREMENTS:

High School Education or equivalent; some college coursework in business administration preferred
Two years' work experience with day to day scheduling and timekeeping operations in electronic systems
Familiarity of Fair Labor Standards Act (FLSA) and local, state and federal regulations
Understanding of general residential programming business/functional needs as pertained to time entry, scheduling and labor reporting preferred
Familiarity with unions and collective bargaining agreements as it pertains to work hours and scheduling processes preferred
Demonstrated ability to work effectively as part of a team
Must possess excellent customer interaction, collaboration, presentation, and written and verbal communication skills
Ability to work under mínimal supervision
Demonstrated ability to consistently meet work deadlines
Excellent organization skills and ability to prioritize in a fast paced environment
Elwyn reserves the right to revise or change job duties and responsibilities as needed. This job description is not meant to be an allinclusive statement of duties and responsibilities of the job nor does it constitute a written or implied contract._

Elwyn is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and identity, gender identity, national origin, citizenship status, genetic information, disability status, military or veteran status, marital or family status, political activities or affiliations, or any other characteristic protected by local, state, and federal law.