Administrative Assistant with Dts Skills - Springfield, United States - Focused Management, Inc.

Description

FOCUSED MANAGEMENT, INC.

POSITION
:
Administrative Assistant (AA)

DEPARTMENT:
Administrative


Active TS/SCI security clearance is required

GENERAL REQUIREMENTS:

The Administrative Assistant will support a variety of NGA offices not requiring the higher labor category of Executive Assistant. The Administrative Assistant independently accomplishes more of the general or routine office administrative tasks.

The Administrative Assistant should have the expertise and qualifications to accomplish moderately complex administrative tasks with mínimal guidance and assistance.

Depending on the customer office, some tasks can be more dynamic (i.e., less routine) and more challenging than other tasks.

This position requires 100% on-site support.

Minimum Requirements (mandatory)
-
Must have an active TS/SCI security clearance
:

• Prior experience as an administrative assistant administratively supporting lowertomid management levels of an office.
• Proven experience as an administrative assistant supporting routine administrative requirements.
• Capable of handling moderate workloads effectively coordinating with multiple resources, and multitask in a fastpaced environment that may often have competing priorities with mínimal assistance.
• Strong communication skills both verbally and written.
• Create workbooks (e.g., readahead, staffing, continuity, standard operating procedures) for leadership planning and/or to support execution of leadership responsibilities and office administrative business rhythms.
• Excellent communication skills, both oral and written.
• Ability to communicate with others in a professional and courteous manner.
• Strong working knowledge and experience with Microsoft Office Suite
• Prior DOD and/or NGA experience working in a related field.
• Prior experience working with the military and understanding of the military services.

Desired Skills & Qualifications

• PeopleSoft
• Defense Travel System (DTS) with knowledge of the Federal Travel Regulation (FTR) and Joint Travel Regulation (JTR)
• NGA Central Electronic Routing and Tasking System (N-CERTS)
• SharePoint
• Possesses a working knowledge of the NGA internal coordination and approval processes.
• Working knowledge of Access database
• Proficient with NGA correspondence manual
• Working knowledge of NGA's Records Management requirements
• A workinglevel understanding of NGA corporate processes
• Prior schedule, coordinate, setup, and operate Video Teleconference (VTC) equipment; and this includes teleconferences.

Minimum Education & Work Experience

• Bachelor degree and a minimum of two (2) years of Administrative experience, or
• Associate degree and a minimum of four (4) years of Administrative experience, or
• HS Diploma and a minimum of six (6) years+ of Administrative experience.

Focused Management, Inc. is an equal opportunity employer committed to diversity in the workplace

• Commitment to Diversity_
• All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. _

Job Types:

Full-time, Contract


Pay:
$72, $75,000.00 per year


Benefits:

• 401(k)
• 401(k)

matching

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Microsoft: 4 years (required)
• PeopleSoft

: 2 years (preferred)

- secretary: 3 years (required)

• DTS: 1 year (required)
• DoD or Military: 2 years (preferred)

Work Location:
In person