Accounting Associate, Food and Nutrition Services - Frederick, United States - Frederick County Public Schools

Frederick County Public Schools

Verified Company

Frederick, United States

4 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

JobID: 14159

Position Type:

Secretarial/Clerical/Accounting
Date Posted:

4/24/2024
Location:

Central Office - 110 Thomas Johnson
Date Available:

July 1, 2024
Closing Date:
05/02/2024
Department
Food and Nutrition Services

Work Year Calendar and Hours

12month position (260 days / year), 7 hours per day
Daily Work Hours
:TBD

Salary

Support Salary Scale Grade S10
:$25.26 per hour; starting
Under the Fair Labor and Standards Act this position is _
_nonexempt__ from overtime. Actual salary placement will be in accordance with the salary procedures of the Frederick County Public School System._

Role
Primary responsibility for assisting with and supporting the management of the day-to-day budget and financial resources.

This position prepares the monthly claim for reimbursement for MSDE and performs daily deposit verification for all schools as well as daily review of meal counts in preparation of daily, monthly, and annual reports.

The work also involves grant monitoring, reporting, and communication with Financial Reporting to provide monthly financial and budget information.

This position would ensure that FNS remains self-supporting, providing that FNS's judiciary responsibility to remain compliant with all USDA regulations.

Essential Functions

Monthly Claim Reimbursement

Enrollments and meal counts, by status (Free, Reduced, Paid) by school
NSBP (National School Breakfast Program), NSLP (National School Lunch Program), FFVP (Fresh Fruit and Vegetable Program), CACFP (After School Programs), Summer Food Service Program.
Ensure student participation by school, by meal, by date of operation does not exceed student enrollment by status

Daily Deposit Verification

Verifying system deposits vs what is actually received at the bank.
Reviewing daily cash drawer overage and shortages

Inventory Review/Audits

Ensure daily fulfillments, receipts, and transfers are properly recorded in TITAN by all 70 locations. TITAN is the accountability/procurement software utilized by FNS.
Spot check inventory audits in all schools and the FNS warehouse.

Reporting

Meals Per Labor Hour completely monthly for each school. (Ensures we are staffed properly in all locations.)
Meal participation. Trends, Analyze daily fluctuations. Develop participation graphs/charts.

Grant Monitoring

Equipment Grants
Farm To School Grants
No Kid Hungry Grants
MSDE Grants
USDA Grants

School Audits

Cash Handling/ End of the day accountability procedures
Food and Supply inventory levels/ recording inventory accurately
Food Waste recorded accurately
POS Accountability. Overtly identifying students. Correct use of school/administrative accounts.

School Accounts/Negative Balances
Ensure all schools are following USDA mandated Charge Policy. Elementary and Middle schools are allowed charges. High Schools not allowed charges. FNS funds cannot cover cost of meal charges per USDA regulations.

Knowledge, Skills, and Abilities

Demonstrated proficiency in the use of office technology to meet administrative needs.
Demonstrated ability to maintain confidentiality.
Demonstrated ability to communicate clearly and concisely in oral and written form.
Demonstrated ability to work under pressure and maintain flexibility.
Demonstrated strong human relations skills.
Demonstrated proficiency in business math.
Reports promptly for work, utilizes time wisely and maintains an acceptable attendance pattern.
Regular and predictable attendance.
Familiarity with the FCPS policies, procedures, goals and programs.

Required Qualifications

High school diploma or equivalent (G.E.D.)
Five (5) years of secretarial/accounting experience.

Physical Requirements:

The physical requirements and the work environment of this position include: sitting, walking, standing, bending or twisting, squatting or kneeling, reaching above shoulder level, reaching below shoulder level, climbing stairs, repetitive motion of the hands/fingers (e.g., keyboarding, turning pages), fine manipulation with fingers, pinching with fingers, grasping with hand, gripping, lifting/carrying up to 25 pounds, pushing/pulling up to 25 pounds, seeing objects at a distance, seeing objects peripherally, using depth perception, seeing close work (e.g., typed print), distinguishing colors, hearing conversations or sounds, hearing via radio or telephone, communicating through speech, and communicating by writing/reading.
Capable of performing the essential functions of the position with or without accommodation.

Work Environment:

Moderate noise (examples: office environment with computers, printers, and telephones; regular conversations within offices, cubicles, hallways, and conference rooms; meetings oneonone, in small groups, and large settings, etc.).

Preferred Qualifications