Executive Assistant - New York, United States - Green Key Resources

Description

Join a prestigious global investment firm in Manhattan as an Executive Assistant, where you'll play a pivotal role in supporting a dynamic team of 5-6 executives. This hybrid role offers the opportunity for onsite collaboration four days a week, providing essential administrative support while contributing to the firm's success.

Salary: $100-120k base + bonus

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative assistance to the Investor Relations team, including managing calendars, scheduling meetings, coordinating travel arrangements, and handling expense reports.
• Communication Management: Assist in drafting and proofreading investor communications, presentations, and reports, ensuring accuracy, clarity, and professionalism in all materials.
• Investor Correspondence: Serve as a point of contact for investor inquiries, responding promptly and courteously to requests for information, updates, and documentation.
• Meeting Coordination: Facilitate the planning and execution of investor meetings, conferences, and events, managing logistics, agendas, materials, and attendee communications.
• Database Management: Maintain investor databases and CRM systems, updating contact information, tracking interactions, and generating reports to support investor outreach and engagement efforts.
• Document Management: Organize and maintain confidential investor documents, agreements, contracts, and regulatory filings, ensuring compliance with internal policies and regulatory requirements.
• Relationship Building: Cultivate positive relationships with investors, partners, and stakeholders, demonstrating professionalism, responsiveness, and a commitment to exceptional service.
• Special Projects: Collaborate with the Investor Relations team on special projects and initiatives, leveraging your organizational skills and attention to detail to drive successful outcomes.

Qualifications:

• Bachelor's degree in Finance, Business Administration, or related field preferred.
• 4-8 years of experience in administrative support roles, preferably within investor relations, asset management, or financial services.
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and familiarity with CRM databases (e.g., Salesforce) is desirable.
• Strong organizational skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy in all communications.
• Discretion and professionalism in handling sensitive and confidential information.
• Proactive, self-motivated, and able to work independently with minimal supervision, while also thriving in a collaborative team environment.
• Commitment to delivering exceptional service and building positive relationships with internal and external stakeholders.