Personal Assistant - Bellwood, United States - Insights 4 Life

Description

• Handle general administrative duties, such as answering phones, checking messages, filing, and data entry.
• Prepare reports, presentations, proofreading documents, and correspondence as needed.
• Create and attend Zoom meetings, taking notes and assisting with any technical or administrative needs.
• Run errands as needed, including picking up lunch, coffee, or other items. Assist with miscellaneous tasks as they arise.
• Manage office supplies and ensure a wellorganized workspace.

• Assist with customer relationship management (CRM), including data entry, lead research, and maintaining client relationships.
• Support business development activities, such as preparing proposals and conducting market research.

• Handle membership inquiries and communications for one of the businesses.
• Maintain member databases and ensure accurate and uptodate information.

• Organize and manage travel arrangements for the CEO.
• Organize and manage travel arrangements for travelers registered for the annual Leadership Tour of Uganda and the Transformational Tour of Ghana.
• Assist in organizing workshops, conferences, and tours, including logistics, attendee communication, and onsite support.

• Assist with personal tasks and errands for the CEO, such as running errands, organizing personal appointments, and managing household matters.
• Maintain confidentiality and handle sensitive information appropriately.

• Collaborate closely with the CEO to support the overarching mission of the businesses.
• Seek personal development opportunities within the role to align with the selfdevelopment focus of the businesses.

• Proven experience as a personal assistant or in a similar role.
• Exceptional organizational and time management skills.
• Strong communication skills, both written and verbal.
• Proficient with office software (e.g., Microsoft Office, Google Workspace).
• Familiarity with CRM systems and business development processes.
• Discretion and trustworthiness, with a demonstrated ability to handle confidential information.
• Resourcefulness and the ability to anticipate needs and proactively address them.
• Reliable transportation and a valid driver's license.
• Ability to travel as needed for tours and events.
• Alignment with the mission and values of the businesses.

• This is a parttime role with the potential to grow into a fulltime position as the businesses expand.
• The role offers opportunities for advancement and personal development in alignment with the company's growth.

• 4 hour shift