- Proactive calendar management as well as timely scheduling ensuring meetings are prioritized and occur within appropriate timelines.
- Maintains and organize office operations and procedures such as fully utilizing, Sharepoint (or related systems), filing systems and other technologic solutions, expense reports, and other administration services.
- Prioritizes activities and takes prompt action based on an understanding of departmental objectives and critical business needs.
- Adheres to T&E policies, including booking travel arrangements (domestic & international, ensuring appropriate visas etc) and monthly reconciliation of business expenses, understanding of Sunshine act implications, and CSI internal corporate policies for accurate and compliant reporting of expenses.
- Ensures leader's preparedness for meetings (e.g., assemble meeting materials, assisting with PowerPoint presentations, preparatory meetings with key stakeholders & pre-reads)
- Independently researches more complex inquiries and responds or escalates inquiry, recommending solutions as appropriate.
- Assist with HR departmental projects or initiatives as needed.
- Team player with a willingness to assist others in the department as needs arise.
- Position requires a highly seasoned professional with experience working with senior level executives
- Candidate must be comfortable working and communicating with all levels in the organization and have good working knowledge of company's corporate policies, or, if an external candidate, demonstrate an ability to quickly learn.
- Demonstrated experience in project and task management.
- Must be comfortable working with new tools and technologies including web-based and digital communications tools.
- Highly proficient in Microsoft Office Suite; including but not limited to Outlook Calendar and Email, MS Teams for Business, SharePoint, Excel, Word and PowerPoint.
- In addition, should have experience with the following CSI applications; Concur, HCM, , Audio, Video and Conference Room Scheduling and Oracle.
- Adapts easily to new learning situations, knows how to set priorities, is very proactive, reliable and accountable, and works with limited supervision.
- Demonstrates excellent verbal and written skills for effective communication with senior management and all levels within the organization and externally.
- Proven ability to handle sensitive information with confidentiality, discretion and good judgment.
- Must possess the ability to take initiative and adapt to frequently changing priorities.
- Ability to work and think independently with ability to analyze and solve complex problems with excellent judgment and provide high quality work with attention to detail.
- Proactive, solution-oriented approach to collaboration with strong decision-making capability in order to guide assigned project to successful conclusions.
- Draft presentations on various topics, and as directed, including publishing and formatting each section, and proofreading to ensure the accuracy of the material.
- Create backup and supporting documentation in Word, Excel and other formats for various presentations and meetings
- Maintain a team calendar that includes all time off requests, birthdays, and anniversary dates, including creating part of the presentation that highlights these at the HR Meetings, and presenting the actual content.
- Coordinate quarterly team development and morale events, working with internal and external stakeholders to develop the agenda, sort the logistics, ensure materials are prepared and sent in advance, and provide meeting support (e.g. conference room setup, calendar management, etc.).
- Attention to detail
- Strong communication skills.
- Ability to deal with uncertainty and ambiguity.
- Demonstrated success within a multinational organization.
- Cross cultural awareness.
- Ability to interpret and advise employment law codes from different countries.
- High level of interpersonal and communication (mainly verbal) skills, Influence, Persuasion, Listening, Empathy.
- Adaptability, flexibility
- Successful candidate must possess at least 8 years of administrative or HR experience with significant experience in supporting an executive
- Proven independent mind and judgment
- Experience in working across multiple departments and juggling many activities.
- Trumbull, Connecticut
- Powerpoint, Excel, MS Word,
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Global HR Sr. Coordinator - Trumbull, United States - Cooper Companies
Description
Job DescriptionThe Global HR Sr. Coordinator., position supports the Global Vice President. Of Human Resources for CSI and is responsible for accomplishing highly diverse, and often complex, administrative tasks. The selected candidate is expected to collaborate and cooperate with other administrative assistants to effectively support the Human Resources function.
The ideal candidate will have a mastery of the function, including a strong presence internally and externally with high level of professionalism. Performs highly diverse administrative duties, which by nature of the position involve high level contacts and exposure to sensitive information necessitating the considerable use of confidentiality, tact, diplomacy, discretion and judgment. Independently investigates, analyzes and recommends solutions to broad range of business problems. Organize multiple processes, procedures or programs to support business needs. Prioritizes activities and takes action based on an understanding of department objectives, customer needs, and CSI business strategy. Uses time management techniques to effectively manage own priorities and assist senior leaders in managing their activities.
Responsibilities
Position Requirements:
