Personal Assistant Needed for Beauty Skincare - New York, United States - Tiny Treasures Nanny Agency

Tiny Treasures Nanny Agency
Tiny Treasures Nanny Agency
Verified Company
New York, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Key Responsibilities:

Personal Support:

  • Provide comprehensive assistance to the Founder & CEO in managing household affairs, including but not limited to scheduling appointments, coordinating home maintenance services, and overseeing household budgets.
  • Act as a point of contact for all personal matters, including correspondence, inquiries, and scheduling commitments.
  • Assist with childcare responsibilities, such as coordinating schedules, arranging transportation, and overseeing extracurricular activities.
  • Manage travel arrangements for the Founder & CEO and their family, including booking flights, accommodations, and transportation, while ensuring all preferences and requirements are met.

Executive Assistance:

  • Support the Founder & CEO in scheduling and coordinating meetings, both internally and externally, while optimizing time management and prioritizing commitments.
  • Assist in preparing agendas, presentations, and materials for meetings, ensuring all necessary documentation is organized and readily available.
  • Serve as a liaison between the Founder & CEO and various stakeholders, maintaining professional communication and representing the executive's interests with discretion and confidentiality.
  • Handle administrative tasks related to office management, such as organizing files, managing inventory, and coordinating office supplies and equipment maintenance.

Event Planning and Coordination:

  • Coordinate special events, functions, and gatherings on behalf of the Founder & CEO, including family celebrations, corporate events, and social engagements.
  • Provide onsite support during events, overseeing setup, managing vendors, and addressing any unforeseen issues or concerns that may arise.

Miscellaneous Duties:

  • Conduct research and compile information on various topics as requested by the Founder & CEO.
  • Handle personal errands and adhoc tasks as needed, demonstrating flexibility and resourcefulness in managing shifting priorities and timesensitive requests.
  • Maintain confidentiality and discretion in handling sensitive information, both within the household and the company, while upholding the highest standards of professionalism and integrity.

Qualifications:

  • A positive attitude, strong work ethic, and commitment to delivering highquality results in a fastpaced and dynamic environment.
  • Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines effectively.
  • Strong communication skills, both written and verbal, with the ability to interact confidently and professionally with individuals at all levels.
  • Discretion and confidentiality in handling sensitive information, coupled with a proactive and solutionoriented approach to problemsolving.
  • Flexibility to adapt to changing schedules and priorities, with a willingness to work extended hours and travel as required.

Pay:
$70, $85,000.00 per year


Benefits:


  • Health insurance
  • Paid time off

Schedule:

  • Monday to Friday

Education:


  • Bachelor's (preferred)

Experience:


  • Personal assistant: 5 years (required)
  • Executive administrative support: 5 years (preferred)

License/Certification:

  • Driver's License (preferred)

Ability to Commute:

  • New York, NY required)

Ability to Relocate:

  • New York, NY 10014: Relocate before starting work (required)

Willingness to travel:

  • 50% (required)

Work Location:
In person
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