Office Administrative Assistant - Worcester, United States - Dutech Systems
Description
TITLE:
Administrative Assistant
LOCATION:
Worcester,
MA
START DATE:
05/20/2024
END DATE:
09/27/2024
WORK DAYS:
5
The Department seeks to hire a Temporary Full-time Administrative Assistant to support the Worcester EEC regional office for both front desk coverage and administrative support.
On days that the Office Manager is in the office, the Temporary Administrative Assistant will serve as the primary front desk coverage.
Detailed Statement of Duties and Responsibilities:
Performs receptionist responsibilities including:
- Greets callers warmly and ascertain reason for calling
- Answers inquiries and provides routine information including necessary information for referrals to other internal and external units
- Greets visitors at the regional office and ensures appropriate personnel are notified
Performs general clerical functions to support the regional office including:
- Handling all incoming and outgoing mail and distributing incoming mail to appropriate personnel
- Maintaining familiarity with office equipment and points of contact for additional support
- Maintaining appropriate stock of office supplies
- Coordinating the use of meeting space for trainings and meetings
- Other duties as assigned
Preferred Qualifications:
- Excellent customer support and service skills
- Ability to follow written and oral instructions
- Ability to exercise discretion in handling confidential information and to exercise sound judgment
- Strong attention to detail and organization
- Ability to maintain accurate records
- Comfort in learning and working within IT systems
- Knowledge of the organization of state government
Required / Desired Skills
Excellent customer support and service skills Required
Ability to follow written and oral instructions Required
Ability to exercise discretion in handling confidential information and to exercise sound judgment Required
Strong attention to detail and organization Required
Ability to maintain accurate records Required
Comfort in learning and working within IT systems Highly desired
Knowledge of the organization of state government Nice to have
Job Types:
Full-time, Contract
Pay:
$ $19.73 per hour
Schedule:
- 8 hour shift
Experience:
- Customer service: 1 year (preferred)
Ability to Commute:
- Worcester, MA (required)
Ability to Relocate:
- Worcester, MA: Relocate before starting work (required)
Work Location:
In person
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