Administrator, Procurement Card - Austin, United States - City of Austin

City of Austin

Verified Company

Austin, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Position Information

Posting Title

Administrator, Procurement Card
Job Requisition Number
COA091675
Position Number

Job Type

Full-Time
Division Name
FSD-CPProcurement Programs
Minimum Qualifications

Education and/or Equivalent Experience:

Graduation with a Bachelor's degree from an accredited college or university with major course work in a field related to the job plus three (3) years of experience in a related field.
Experience may substitute for education up to the maximum of four (4) years.
A Master's Degree may substitute for required experience up to two (2) years.

Licenses or Certifications:

Certified Purchasing Card Professional (CPCP) preferred.

Notes to Applicants

THE
DEPARTMENT
MAY
CLOSE
THIS
JOB
POSTING AT
ANY
TIME
AFTER 7
DAYS.**
Department Mission:The Financial Services Department serves as a trusted steward of public resources with integrity and accountability to ensure a fiscally sound city

Position Overview:

This position administers the City of Austin Procurement Card Program in compliance with City policies and procedures, to maximize the business potential of the Program.

This position will be responsible for:
Processing cancellations of card and Works user accounts for terminated employees and other users upon Department request.
Providing ongoing customer service to users and Department Liaisons for failed transaction attempts, system access, lost and stolen cards, emergency purchases, and policy questions.
Generating compliance reports for missing transaction signoffs and other violations, and suspending or canceling noncompliant cards.
Reviewing and approving purchase requests associated with restricted merchants or large dollar amounts.
Processing monthly Bank payments and uploading card expense transactions to the AIMS financial system, reconciling batches to expenses, and clearing rejects.

Ninety (90)

Day Provision for Additional Vacancy:
This posting may be used to fill other vacancies in other sections within the Purchasing Office.

Decisions on assigned section will be made at the time of hire based on business needs.- Resume and Cover Letter are required and will not be accepted in lieu of a complete online Employment Application.

Employment history dates on resume should match online Employment Application.
Employment history dates must include month and year. Please include contact information from previous employers.
This position will require a preemployment Criminal Background Investigation.
Working with the City of Austin provides a number of health and wellness benefits such as lowcost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more.
_Please click __HERE_
_ for more information_.**
Pay Range

- $ $32.87
Hours

Monday
Friday, 7:45 4:45 p.m.
Nonexecutive staff eligible to telework must be in the office for at least 50% of their schedule within a two (2) week period._

Job Close Date

05/28/2024
Type of Posting
External
Department
Financial Services
Regular/Temporary
Regular
Grant Funded or Pooled Position
Not Applicable
Category
Professional
Location
505 Barton Springs Rd., Austin, Texas 78704
Preferred Qualifications

Preferred Experience:

Experience using a procurement card to make purchases on behalf of an organization
Experience using a procurement card and electronic payment management system.
Experience with governmental or other financial accounting in a financial management system.
Experience conducting internal control audits
Experience with Microsoft products including Word, Excel, PowerPoint, Outlook, and Publisher

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Implements program goals and strategies.
Manages vendor relationships. Works closely with vendors to continually improve the Procurement Card Program, and to stay informed of latest product offerings and payment solutions.
Advises City departments of program benefits and ensure business units understand the value of program participation.
Recommends policies and procedures for Procurement Card Program.
Helps develop and may deliver Procurement Card Program training for endusers, managers and Departmental Liaisons.
Maintains electronic procurement system technology and software, including interfacing with current accounting systems. Administers City procurement card accounts, including account setup and closing, changes associated with account dollar limits, restrictions and other account controls.
Implements internal controls. Monitors and maintains the integrity of the City of Austin Procurement Card Program, including reviewing transaction data