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    Accounts Receivable Clerk - Boston, United States - Coravin

    Coravin
    Coravin Boston, United States

    3 weeks ago

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    Description

    The Company

    Coravin is a renowned global wine tech firm, leading the way in wine preservation technology. Our innovative systems empower wine enthusiasts worldwide to enjoy any wine, anytime, in any amount, and keep their bottles fresh for weeks, months, or even years.

    Present in 60+ countries online and offline, Coravin products can be discovered in elite global, international, and local stores and upscale wine boutiques globally. Additionally, Coravin facilitates the development of top-notch, diverse wine-by-the-glass programs in high-end eateries, bars, and vineyards.

    Headquartered in Bedford, MA, USA, Coravin has a satellite office in Amsterdam and a widespread workforce throughout the US, Europe, and APAC regions.

    Role Description

    Coravin is on the lookout for a part-time AR Clerk to aid the global finance and accounting department. This role will be under the supervision of our Senior Director of Finance and Accounting.

    As the AR Clerk, you'll handle the global Accounts Receivable process, addressing overdue invoices, reconciling customer accounts, processing cash payments, documenting customer credits, and managing and responding to customer inquiries via email. The ideal candidate should exhibit a positive, proactive attitude, strive to enhance processes continually, and represent the finance team with professionalism and enthusiasm.

    This role is a remote position, requiring 15 hours per week on a 6-month contract term. The team this position collaborates with spans the globe, predominantly in Boston, MA, and Amsterdam.

    Responsibilities

    • Accounts Receivable Management: Oversee accounts receivable aging, pursue overdue payments, reconcile customer accounts, ensure timely payment application, and maintain precise records of customer trade spend and credits.
    • Customer Communication: Address customer inquiries related to invoices, payments, and balances, offer exceptional service, resolve concerns professionally, and cooperate with sales and customer service teams to address customer issues effectively.
    • Cash Application: Apply all incoming payments to the relevant customer accounts and invoices, including checks, CC payments, and electronic transfers.
    • Reporting and Analysis: Generate regular reports on AR aging and collections, analyze data for trends and improvement opportunities, assist in month-end tasks, and provide support for financial reporting.
    • Documentation and Compliance: Maintain accurate records and documentation for AR activities, ensure adherence to company policies, accounting standards, and regulations, and assist in audits by supplying pertinent documentation.
    • Billing and Invoicing: Verify billing data accuracy, investigate and resolve discrepancies or issues.
    • Collections & Reconciliation: Proactively pursue overdue customer invoices for payment collection to minimize past due AR.

    Skills and Attributes

    • Experience in collections, entry-level accounting, and/or customer service
    • Familiarity with Excel functionalities like sumifs, pivot tables, xlookups, etc.
    • Proficiency in accounting software and ERP systems
    • Detail-oriented with a focus on efficient processes
    • Adaptability across various time zones
    • Professional communication with internal and external parties

    Equal Opportunity Employer

    Coravin is committed to fostering a diverse workplace and is an equal opportunity employer. We believe in providing a discrimination-free work environment and making employment decisions based on business needs and individual qualifications, regardless of race, color, religion, gender, sexual orientation, genetics, disability, age, veteran status, or any other protected status. Discrimination or harassment will not be tolerated on any grounds. Additionally, we abide by all fair employment practices concerning citizenship and immigration status.

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