Capital & Reserve Project Manager - Rancho Santa Margarita, United States - FirstService Residential

FirstService Residential
FirstService Residential
Verified Company
Rancho Santa Margarita, United States

3 days ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Job Overview:

The expectation for this individual is to support the Assistant General Manager to meet Board goals and objectives.


Compensation:
$70K - $75K a year

Responsibilities:

The job duties listed are typical examples of the work performed by positions in this job classification.

Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty.


  • Responsible for bidding, overseeing and completing assigned SAMLARC Capital and Reserve Projects.
  • Implementation coordination includes bidding to approved specifications, ensuring Board approval of contract, coordinating vendor commencement of work, review of work in progress and authorizing appropriate payment authorizations.
  • Ensure contractors adhere to specifications and work is completed in accordance with SAMLARC standards and contract documents.
  • Develop with the Assistant General Manager the Annual Capital and Reserve Projects Master Plan and implement and follow through on the plan.
  • Responsible for working with the Assistant General Manager in the development of the Annual Reserve Study.
  • Responsible for maintaining positive relations with key contractors, seeking new contractors with applicable expertise to bid on proposed projects and researching and making recommendations related to new product technologies.
  • Coordination of construction projects with public and private agencies.
  • Align resources as necessary to meet clientservicing needs within budget.
  • Work in conjunction with the Assistant General Manager for Board packet agenda items and compilation. Prepare complete and accurate Board Reports and associated exhibits. Review reports prepared by subordinate staff. Attend Board meetings and present reports as appropriate.
  • Prepare for and colead with the Assistant General Manager the Landscape and Facilities Enhancement Committee Meetings to move forward projects assigned to the Committee by the Board of Directors. Prepare complete and accurate Agendas, Committee Reports and associated exhibits. Present reports at the meeting.
  • Ensure specifications are in place for ongoing maintenance of new or renovated facilities. This includes preventative maintenance programs, schedules and checklists.
  • Attendance and support at client community events as assigned.
  • Attend all company mandatory functions.
  • Comply with company policies and procedures.
  • Project administration and field coordination and any other job functions that may be required that aligns or expands itself within the noted categories.
  • Practice and adhere to FirstService Residential Global Service Standards.
  • Conduct business at all times with the highest standards of personal, professional and ethical conduct.
  • Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
  • May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
  • Ensure all safety precautions are followed while performing the work.
  • Follow all policies and Standard Operating Procedures as instructed by Management.
  • Perform any range of special projects, tasks and other related duties as assigned.

Skills & Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Must be able to build consensus, be flexible, work with and take direction from a volunteer Board of Directors and /or Committee.
  • Must work effectively with coworkers, customers and others by sharing ideas in a constructive and positive manner; listening to and objectively considering ideas and suggestions from others; keeping commitments; keeping others informed of work progress, timetables and issues; addressing problems and issues constructively to find mutually acceptable and practical business solutions; addressing others by name; title or other respectable identifier, and; respecting in the diversity of our workforce in actions, words and deeds.
  • Excellent verbal communication skills.
  • Have knowledge of contracting procedures from RFP to contract closeout, including followup preventative maintenance program.
  • Display a working knowledge of Community Association governance model and how it relates to the community at large.
  • Detail oriented; forward thinking; and excellent problem solver (uses creative alternatives).
  • Committed to continual learning as evidenced by attendance at seminars, industry programs as an attendee or guest
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