Office Manager - Miami

Only for registered members Miami, United States

18 hours ago

$48,000 - $78,000 (USD) per year *

* This salary range is an estimation made by beBee

Job Summary: · We are looking for a highly organized Office Manager with legal experience to oversee daily firm operations, manage administrative staff, handle personal/executive support for the attorney, and provide hands-on assistance on the legal/case management side. · This h ...

Job description

Job Summary:

We are looking for a highly organized Office Manager with legal experience to oversee daily firm operations, manage administrative staff, handle personal/executive support for the attorney, and provide hands-on assistance on the legal/case management side.

This hybrid role combines office leadership with case oversight in a growing personal injury plaintiff firm, ensuring smooth workflows, client satisfaction, and operational efficiency.

Key Responsibilities:
Oversee day-to-day office operations: scheduling, supplies, vendor coordination, facilities maintenance, and technology/IT needs.
Supervise administrative/legal support staff (e.g., intake coordinators, receptionists, assistants), assign tasks, monitor performance, and ensure compliance with firm policies.

Act as Head Case Manager:

Track case progress across the firm, monitor deadlines/calendars, escalate issues to attorneys, and assist with high-level case coordination (e.g., client follow-ups, medical appointment scheduling, demand prep support).

Provide direct legal assistance as needed: Draft basic correspondence, organize files/records, prepare settlement packets, communicate with clients/insurers in English and Spanish, and support pre-litigation tasks.

Handle attorney personal/executive support:
Manage calendar, travel, personal errands, confidential matters, and billing/collections oversight.

Manage firm finances basics:
Oversee billing, accounts receivable/payable, expense tracking, and client trust account reconciliation (with attorney oversight).
Serve as primary point of contact for clients, vendors, and staff; maintain professional, bilingual communication.
Implement process improvements, ensure office security/confidentiality, and support firm growth initiatives.

Required Qualifications:

Minimum 3–5 years of experience in a legal office environment (e.g., prior role as case manager, legal assistant, paralegal, or office admin in PI or civil litigation).

Fully bilingual in English and Spanish (fluent written and verbal; essential for client/staff interactions).
Proven office management or supervisory experience, with strong organizational, multitasking, and problem-solving skills.
Proficiency in Microsoft Office (Excel/Word/Outlook), legal software (e.g., Clio, MyCase), and basic accounting tools.
High level of discretion, professionalism, and client-service orientation.
Ability to handle confidential/personal matters with integrity.

Preferred Qualifications:
Paralegal certificate or prior hands-on case management in personal injury (plaintiff side a plus).
Experience with firm budgeting, HR basics, or marketing/client intake.
Familiarity with Florida PI processes and court filings.

Similar jobs

Work in company