Regional Office Coordinator - Milwaukee, United States - Wisconsin Women's Business Initiative Corporation

Wisconsin Women's Business Initiative Corporation
Wisconsin Women's Business Initiative Corporation
Verified Company
Milwaukee, United States

3 weeks ago

Mark Lane

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Mark Lane

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Description

Regional Office Coordinator

Reports To:
Regional Project Director




FLSA:
Non-Exempt
The Regional Office Coordinator is responsible for office administrative, and
entrepreneurial training support and serves as the first point of contact to
WWBIC in the regional office.


ESSENTIAL JOB FUNCTIONS:


ADMINISTRATIVE:


  • Staff the front desk of the regional office
  • Provide exceptional customer service at all times; inperson, phone and

- virtual.
  • Collect, route, and process mail daily.
  • Collect all WWBIC information forms at onset of services and enter into
  • CRM, when needed
  • Computer proficiency:
data entry in client CRM, counseling hours, office
- reports, etc.
  • Oversee operation and maintenance of all office equipment: lab laptops,
- back-up computer system, telephones, copier, printer, mail meter, etc.
  • Asses inventory and order needed supplies.
  • Work with building maintenance and cleaning crew to maintain all physical
areas of the office space. Ensure clean, professional, organized
environment, collateral materials stocked and properly displayed, up to
date signage, clean surfaces, etc.

  • Communicate and collaborate positively with regional team and state wide
peers to demonstrate and emulate the WWBIC Mission.

  • Represent WWBIC in the community with professionalism. Attend local
community networking events as requested by the Regional Project
Director.

  • Miscellaneous duties, as assigned.

ENTREPRENEURIAL TRAINING SUPPORT:


  • Coordinate assigned trainings from preparation through post. Secure
instructors, speakers, set up physical space and/or create virtual link,
prepare materials, slides, send recording to participants, etc.

  • Attend assigned regional trainings to assure instructor, participants, and
equipment are aligned.

  • Oversee community distribution of biannual training catalog to include:
hyperlink, media release, etc.

  • Collaborate and communicate monthly with statewide marketing team to help
promote regional newsletter, client stories, etc.

  • Miscellaneous duties, as assigned.

OTHER DUTIES AND RESPONSIBILITES:


  • Recruit volunteer speakers as needed.
  • Front desk reception area work on special projects.

QUALIFICATIONS:


  • High School Diploma / GED required
  • Associates Degree preferred
  • At least 3 years of experience in an administrative position
  • Must have excellent verbal and communication skills
  • The ability to communicate effectively with diverse audiences is necessary
  • Must present a positive professional appearance at all time
  • Valid driver license & proof of insurance is required
  • Proficient in Microsoft Office, familiarity with Zoom or other webinar/meeting
- technology, experience with social media
  • Excellent relationship building, flexibility, and organization skills
  • Must be able to work occasional evenings and weekend hours

WORKING CONDITIONS/PHYSICAL DEMANDS:


  • Work is generally more sedentary in nature with movement required.
  • Work is primarily performed within an office environment with standard office
- equipment although some travel is required.
  • Must be able to read, write, and communicate fluently in English.
  • Must have clarity of vision.
  • An Equal Opportunity/Affirmative Action Employer_
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