Executive Assistant/Office Manager - Chicago, United States - TC Transcontinental

Description

TC Transcontinental Packaging – Executive Assistant/Office Manager
Create value at TC Transcontinental.
At TC Transcontinental, we've got it made, and that's because of the expertise of our team.

We are currently looking for a full-time executive assistant and office manager to support SVPs (Senior Vice President's) and provide clerical and administrative support to the Chicago office.

We have been driving innovation since 1976.

With over 8,000 employees and 41 production sites, TC Transcontinental is a leader in the packaging and printing industry, as well as the top French-language educational publishing group in North America.

It is a company that takes care of its teams and where employees support each other. At TC Transcontinental, we lead the industry by cultivating a sense of belonging for all.
When benefits really help you live better.
Group insurance (including health, life, disability, dental and travel insurance)
Paid paternity leave and educational reimbursement
Immediately vested 401k with company match
Supplier discounts on various products
Regular full-time position
Participatory management
When your actions lead to success.
Maintaining SVP's calendar and engagements
Schedule meetings on behalf of SVP, send out agenda and other pre-work materials as needed to participants.
Provide support with maintaining files and managing email correspondence.
Undertake the designated administrative duties such as booking of rooms and venues for meetings and arrange catering as needed.
Gather expenses and file expense reports using Concur expense management system.
Make travel plans and provide necessary support to schedule flights, hotels, etc.
Format information for internal and external communication – memos, emails, presentations, reports.
Maintain TC's internal communication site, The Corner.
Managing information flow in a timely and accurate manner
Act as an office manager by keeping up with office supply inventory of the Corporate Chicago office.
Involved in emergency response planning for Chicago office
Provide a high level of professional and confidential support.
Perform other related duties as assigned.
Travel up to 10% for meetings, as needed.
When your expertise drives us.
High school diploma or GED required, Associate's degree in Business Administration or related field preferred.
At least three years of related experience
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines and work independently.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
Proficiency with Microsoft Outlook, Excel, PowerPoint and Word with the ability to learn new or updated software.
When our contribution invents the future.

A pillar in its various sectors of activity, TC Transcontinental inspires by its desire to create a responsible and united world.

Its actions, particularly its commitment to the use of plastic, contribute to the protection of resources and the design of innovative products.

Send us your application. Create something with TC Transcontinental.