Contract/grant Specialist - Augusta, United States - State of Maine
Description
Contract/Grant Specialist
Job Class Code: 0340
Pay Grade: 22
Salary:
$45, $61,443.20/Annually
Office/Bureau:
Bureau of General Services - Division of Procurement Services
Location:
Augusta, ME
Opening Date:
May 6, 2024
Closing Date:
May 20, 2024:
JOB DESCRIPTION:
This is professional services work in negotiating, processing, administering, and monitoring contracts, grants, and other purchase of service agreements.
Work includes conducting virtual and/or on-site visits with providers, providing information and assistance, evaluating provider performance, and coordinating and conferring with outside resources in the delivery of services.
Work is performed under general supervision.TYPICAL DUTIES:
- Confers with outside providers, department employees, community resources, and other concerned officials in order to explain and clarify contract, grant, and request for proposal (RFP) processes.
- Reviews and analyzes contracts, grants, and RFP's and discusses feasibility, cost, and impact in order to provide input and make recommendations.
- Conducts virtual and/or onsite visits with public and private agency administrators and providers; discusses ideas, plans, priority target populations, proposals, budgets, and performancebased contracting in order to gather performance data and/or exchange information.
- Receives, collects, and analyzes performance data; establishes and monitors contractual or related benchmarking, and prepares reports in order to monitor and evaluate provider performance and provide information.
- Reviews and analyzes program policies, procedures, and practices; and develops and proposes program changes in order to improve program effectiveness and efficiency.
- Contacts and confers with community resources and public/private agencies in order to encourage, develop, and negotiate mutual understanding, cooperation, and participation in the delivery of services.
- Reviews and collects program reports and related material; develops and prepares training materials; and delivers presentations in order to provide training to external resources and agency employees.
KNOWLEDGE AND ABILITIES REQUIRED:
- Knowledge of budget methods, techniques, and practices.
- Knowledge of competitive procurement practices and procedures.
- Knowledge of contract administration practices and procedures.
- Knowledge of grants and accessibility of federal and state funds.
- Knowledge of the legislative process.
- Knowledge of data processing and information services.
- Knowledge of negotiation methods and techniques.
- Knowledge of department or agency programs and services.
- Knowledge of performancebased contracting.
- Ability to develop, design, and implement departmental plans, budgets, goals, objectives, and controls.
- Ability to develop and analyze complex financial information.
- Ability to manage diverse administrative functions.
- Ability to assess problems, reach logical conclusions, and develop appropriate solutions.
- Ability to establish and maintain effective working relationships.
- Ability to analyze market and supply chain data to assess present and future availability.
- Ability to perform required tasks with mínimal supervisory oversight.
- Ability to communicate effectively with a wide variety of customers, internal stakeholders, vendors, suppliers, and any other parties involved in the procurement process.
- Ability to communicate effectively both orally and in writing.
MINIMUM QUALIFICATIONS:
(Entry level knowledge, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following coursework/training and/or experience).
Education, training, and/or experience demonstrating competence in contract or grant administration.
Special consideration will be given to those with proven skills in the following areas:
- Comprehensive knowledge of CGI/Advantage and/or other eProcurement systems; specifically accounting and vendor functions.
- Drafting scope of service documents and an understanding of their characteristics
- Strong written and editorial skills.
- Workload balancing and prioritization.
- Ability to follow, understand and convey solicitation processes.
- Contracting and Master Agreements.
- Meeting and training agency staff.
- Purchase card use, statement management and rules.
- Commitment to innovation and process improvement.
_Benefits of working for the State of Maine:_
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day.
-
Work-Life Fit
- Rest is essential. Take time for yourself using
13 paid holidays,
12 days of sick leave, and
3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and ov
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