Confidential Executive Assistant - Juneau, United States - COUNTY OF DODGE

COUNTY OF DODGE

Verified Company

Juneau, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Status:

Full Time, Exempt**
Starting Wage Range:$28.04/hr. - $30.88/hr.**:

Department:

County Administrator**:

Position Open Until Filled - Application Review Date:June 10, 2024***Great communication and organizational skills, this position is for you.

Dodge County offers a generous benefits package including:

Paid Time Off (PTO)
available for use after 30 days of employment
10 observed paid holidays
Health, Dental, Vision Insurance
Health Savings Account (HSA) with employer contributions
HRA
Life insurance, Longterm disability and Flex spending
Participation in the Wisconsin Retirement System (WRS)

ESSENTIAL FUNCTIONS

Composing/preparing a wide variety of detailed documents including confidential correspondence, memos, reports, minutes or other materials from draft, dictation, or general instructions; proofreading and editing documents, presentation materials, brochures, and other materials.
Completing a variety of clerical functions, including processing mail, posting and or logging information to manual or automated records, photocopying, scanning, or faxing documents, as needed.
Serving as Central Point for ordering and maintaining inventory of office supplies for the Administration Building.
Coordinating distribution of materials and performing preparatory work for committee meetings, employee meetings, project team meetings, county partner meetings, and other events.
Coordinating the daily schedule of the County Administrator, making necessary arrangements for appointments, meetings, events, and other county functions.
Supporting Human Resources, Finance, Corporation Counsel and Communications Functions of Dodge County by preparing materials for various projects or events, financial reports, website content maintenance, and file management/retention practices, as needed.
Serving as Pointofcontact for the County Administrator's Office on behalf of the County Administrator including receiving, screening, and routing incoming calls; disseminating information and interpreting/responding to basic inquiries from the public and other county departments, as directed. Receiving and assisting visitors to the Administrator's Office.
Maintaining current records system (both paper and digital) in accordance with existing records management policies and programs,
Maintaining property, liability, and excess worker compensation policy documents and claim records current. Appropriately processing claims as needed.
Processing invoices and reconciling vendor and credit card statement via the Dodge County ERP system.
Developing, maintaining, and identifying potential improvements to office policies, processes, procedures, forms, operational manuals, and systems to effectively accomplish daily tasks and Administrator's Office functions.
Coordinating Employee Recognition Program(s) and countywide employee events and meetings.
Developing, monitoring, and updating content on County Administrator related webpages.
Assisting Public Relations & Communications Coordinator with development of countywide communications including newsletters, brochures, mailings, press releases, flyers, notices, social posts, and website content, as needed.
Assembling data and conducting special research/analysis projects related to county operations, programs, and initiatives for inclusion in capital improvement plans, annual reports, annual budgets, and other policy documents.
Monitoring department expenditures and fulfilling County Administrator's Office tasks and obligations related to the annual budget process as included in the annual budget calendar.
Investigating and responding to citizen inquires and complaints.
Preparing responses to open records requests made to the County Administrator, County Board Chair, and others as needed.
Attending various staff, public, and other special meetings to record proceedings as directed.
Attending various trainings, conferences, seminars, and other education or networking opportunities as appropriate.
Performing grant administration duties, verifying, and ensuring compliance with relevant regulations preparing periodic reports to granting agencies. Prepares required annual reports.
Providing a similar level of support to the County Board Chair as directed.
Performing other duties as assigned.

REQUIRED JOB COMPETENCIES

Ability to operate equipment required to perform essential job functions, including phone system; desktop computer; copy machine; postage machine; fax machine; base radio; 10key calculator.
Ability to create/develop/update documents or reports from written and oral communications.
Ability to organize and prioritize a large number of projects at one time.
Ability to effectively meet and deal with the public.
Ability to maintain confidentiality of sensitive information.
Ability to demonstrate initiative, to work independently and in a team environment.
Ability to work