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pt secretary-financial aid - Midland, United States - Midland College
Description
Posting Details
Position Information
Job Title
PT SECRETARY-FINANCIAL AID
Position Status
Part Time
Classification Title
Part-Time Clerk-Level IV-Up to 19 hpw
Work Location
Main Campus-3600 N Garfield St, Midland, TX 79705
Job Summary
This position will provide administrative support for the Financial Aid office. This position will manage departmental budgets, correspondence, and scheduling of various events. In addition, this position will interact with students and the general public by providing information and directions as needed.
Required Qualifications
High School diploma or equivalent
Excellent communication and interpersonal skills
Excellent customer service and strong organizational skills
Computer literacy to include proficiency with Microsoft Word and Excel
Knowledge of general office equipment including copier, fax machine, and multi-line telephone
Preferred Qualifications
Prior clerical and general office experience, preferably at a school district or institution of higher education
Data entry experience
Experience working with budgets; strong bookkeeping skills
Experience with imaging software and indexing documents
Essential Functions
Maintain personnel documents, payroll activities, timesheets, and transmittals
Order supplies and equipment, which includes preparing purchase orders, invoicing, and record keeping, as well as maintaining office equipment, inventory, and supplies
Maintain department fixed assets
Prepare help desk tickets for the department
Maintains and monitors budget spreadsheet
Responsible for all Financial Aid staff travel arrangements (i.e., hotel and travel reservations)
Responsible for collection of travelers' receipts to include proper reconciliation with purchasing
Prepare requisitions for the department
Collect weekly leave sheets, verify data, copy and submit to Director
Maintain departmental calendar
Prepare payment authorization requisition for outside scholarship return of funds
Prepare FedEx labels and envelopes for overnight mailings
Other duties as assigned
Physical Demands
Frequently moves equipment or paperwork weighing up to 20 pounds
Must be able to remain in a stationary position 50% of the time
Use of manual dexterity
Repetitive use of a keyboard at a workstation
The person in this position frequently communicates with others; must be able to exchange accurate information
The person in this position needs to frequently move from office to other locations on campus to deliver paperwork
Office setting
Security Sensitivity
All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.
An employment offer is contingent on completion of a satisfactory criminal background investigation.Min Salary
$12.00 per hour
Max Salary
$12.00 per hour
Pay Statement
Posting Detail Information
Posting Number
P01080S2016
Open Date
04/26/2023
Position Available
Immediately
Special Instructions to Applicants
All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration.
Documents that must be submitted online:
Completed online application and resume.
If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.
EEO Statement
In its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law.
Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice.
Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities.
