Accounts Payable Clerk - Holyoke, United States - Appleton Corp

Description

Appleton Corporation (subsidiary of The O'Connell Companies, Inc.) has been providing comprehensive & responsible property, facility, & asset management services since 1974 has an opening for an Accounts Payable Clerk to work at our Corporate Headquarters located in Holyoke, MA.

***Responsibilities include, but are not limited to, processing vendor invoices in Timberscan, reconciling bank accounts monthly, performing a variety of administrative duties including answering incoming telephone calls and other designated duties assigned by supervisor.


ESSENTIAL JOB FUNCTIONS

• Perform various checking, posting, typing, filing and other clerical duties, primarily those related to accounts payable. Receive and sort assigned invoices. Verify accuracy, match pertinent data. Research and clarify any missing or questionable data with vendors and company personnel. Verify pricing to contracts where applicable. Scan and enter invoices into the Timberscan accounts payable system.
• Reconcile operating and security deposit bank accounts monthly for both affiliated and nonaffiliated companies. Research discrepancies and bring to the attention of the bookkeeper and accountant for correction.
• Prepare replacement reserve reimbursement requests and assemble supporting documentation for management contracts.
• Maintain the EMS schedule for commercial and residential properties.
• Communicate and assist property accountants and controller with expense allocations by identifying all necessary data needed to complete timely reporting.
• Provide backup for vacations or other absences for similar positions.
• Maintain consistent and reliable attendance.

QUALIFICATIONS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

• Knowledge of elementary accounting procedures, office procedures and accounts payable.
• High school diploma or equivalent (GED)
• Minimum of one year of relevant experience
• Proficient with Microsoft Office
• Prior experience with Sage a plus

The O'Connell Companies offers a competitive salary & excellent benefits including health, dental, vision, life insurance and a 401(k) plan.

EOE.