Payroll Specialist - Los Angeles, United States - Childrens Institute Inc

Childrens Institute Inc

Verified Company

Los Angeles, United States

1 day ago

Posted by:

Mark Lane

beBee recruiter

Description

SUMMARY

The Payroll Specialist is responsible for performing a variety of payroll functions, including processing multi-state bi-weekly payroll, maintaining payroll system and employment records, monitoring timeclock system and data, printing payroll reports, processing garnishments and wage attachments, and providing support for accounting journal entries aligned with all fiscal policies, procedures, and processes related to payroll in US locations.

Coordinates with internal and external stakeholders to ensure compliance with regulatory requirements.

Engage the payroll function with direct administration of payroll processing and related reporting with Payroll Supplier(s) and support vendor relationships and any payroll systems maintenance.

ESSENTIAL DUTIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees must spend over 50% of their time on these duties._
Define and implement all policies, processes, and procedures related to payroll in US locations
Engage in all tasks necessary to accomplish timely and accurate processing of payroll in coordination with Payroll Supplier(s)
Support the administration of payroll processing and related reporting with the Payroll Supplier(s)
Assist in the setup of payroll in new US locations and provide guidance and expertise as needed
Proactively engage in thirdparty supplier relationships to ensure quality standards and adherence to contractual agreements and agreedupon SLAs
Understanding of and support internal and external payroll audits
Assist in the preparation of a variety of payroll related documents for the purpose of documenting payroll activities and issues, meeting compliance requirements and providing audit support
Ensure proper maintenance of local payroll information, files and records in order to provide uptodate reference and audit trails for compliance purposes
Research discrepancies of payroll information and/or documentation to ensure accuracy and adherence to procedures
Review periodic tax filings with federal, state and local authorities to ensure accuracy and timeliness of payroll tax payments
Work with Accounting, Finance and Human Resources to ensure the accuracy of the recording of the payroll accounting entries to the general ledger
Assists with reconciliations related to payroll and benefits inclusive of producing reports that reconcile monthly payroll deductions, such as garnishments, medical premiums, and 401k. Ensures compliance with garnishment requirements, based on specific state and federal regulations.
Communicate issues or changes related to matters that impact pay or policy to affected groups
Perform ongoing quality assessments of payroll processes and drive continuous improvement efforts

ADDITIONAL DUTIES

Other duties and special projects as assigned

SUPERVISORY RESPONSBILITIES

This role does not have supervisory responsibilities

QUALIFICATIONS

EDUCATION & EXPERIENCE

3+ years of payroll and/or accounting experience
Bachelor's degree from a fouryear university preferred

OTHER QUALIFICATIONS

Knowledge of wage and hour laws, payroll tax and federal/state specific employment and payroll laws.
Demonstrate thorough knowledge of payroll, time and attendance policies, and payroll planning for multiple states
Ability to collect and interpret information to enhance the provision of payroll services, including reporting requirements and metrics
Ability to manage and promote knowledge organizationwide by using systems / networks to share, record, and capitalize on knowledge
Strong relationship management skills
Effective listening, communication, interaction, diplomacy, analytical and leadership skills
Knowledge of payroll process design and the ability to identify areas for process optimization
Ability to work efficiently and effectively while maintaining attention to detail
Ability to work with mínimal supervision.
Ability to handle confidential information.
Sensitivity to service population's cultural and socioeconomic characteristics.
Excellent verbal and written communication skills.
Free from alcohol and drug abuse.
Understands CII's basic philosophy and participates fully in carrying out its mission.

CONTINGENCIES:

Must be fully vaccinated against COVID to comply with the California Department of Public Health (CPHD) order issued on August 5, 202
Flu vaccine or declination
MMR & Tdap immunizations
Education verification
Reference check
Background fingerprint clearance from the California Department of Social Services
Drug and alcohol screening
Tuberculosis screening

BENEFITS: