Accounts Payable Assistant - Newport News, United States - Jefferson Lab

Jefferson Lab

Verified Company

Newport News, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Job ID:

13397

Location:

Newport News, VA

Category:

Accounting

Division:

CFO

Position Type:

Regular

Education:

High School Diploma

Experience Required:

2+ years

Relocation Provided:

No

Position Description

Come join our team at Jefferson Lab, where great minds matter.

Posting Date: 05/10/24

Salary Range:
$36,000 - $51,500 (AS-II)

Work Location Type:
Hybrid (combination of on and off-site work based on business needs)

What your job will look like:

Under the direction of the Accounts Payable Supervisor, incumbent is responsible for entering accounts payable invoices per assigned workload, auditing vouchers entered, providing exceptional customer service to our vendors, meet departmental weekly and monthly deadlines, provide assistance in other areas within the department as needed.

In this role you will:

Retrieve incoming invoices from the finance mailbox daily. Review and enter all invoices into Costpoint per assigned workload.

Communicate to external and internal customers, work closely with buyers and end users to obtain approvals and to fix purchase order discrepancies.

Independently resolve discrepancies by contacting vendors, division personnel, shipping & receiving and procurement buyers as required.
Review and audit account payable vouchers for others within the department for accuracy before posting to the general ledger
Provide payment information to vendors when needed, review vendor statements.
Provide backup for the AP Lead in their absence.
Provide updates to process manuals.
Identify and record improper payments, review/process all return to vendor requests.
Provide backup for mail retrieval and assist with making electronic bank deposits.

Qualifications We Require:

Education**:
High School Diploma

Experience:

2 Years relevant experience, or an equivalent combination of education, experience, and specific training required.

Knowledge, Skills and Abilities:

Good working knowledge of accounting (A/P) practices and procedures.
Strong problem solving and math skills.
Strong verbal and written communication skills.
Good decision-making and conflict resolution skills.
Demonstrated ability using MS Office Suite, accounting software systems, word-processing and spreadsheet software, and 10-key calculator.

Demonstrated competence in use of a personal computer including data entry skills, accounting software systems, word-processing and spreadsheet software, and 10-key calculator.

Deltek / Costpoint experience is desirable.
Strong organizational, written and verbal communication skills and analytical skills.

About Jefferson Lab

Join a community with a common purpose of solving the most challenging scientific and engineering problems of our time. The Jefferson Lab campus is located in southeastern Virginia amidst a vibrant and growing technology community.

Total Rewards at Jefferson Lab

At Jefferson Lab, we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive.

Our benefits program includes, but is not limited to:

Medical, Dental, and Vision Care Plans
Flexible Spending Accounts
Paid Time-off and Leave Programs (Paid Parental, vacation, holidays, and sick leave)
401(k) Plan - 9% Lab Contribution; 100% vested
Flexible Work Arrangements (Remote & Alternate Work Schedules available)
Tuition Assistance, Training and Professional Development Programs
Live near the waterways of the Chesapeake Bay region with access to nearby beaches, mountains, and all major metropolitan centers on the East Coast

Jefferson Science Associates, LLC (JSA) manages and operates the Thomas Jefferson National Accelerator Facility (Jefferson Lab).

JSA is an Equal Opportunity Employer and does not discriminate in hiring or employment on the basis of race, color, religion, ethnicity, sex, sexual orientation, gender identity, national origin, ancestry, age, disability, or veteran status or on any other basis prohibited by federal, state, or local law.

As part of the JSA's equal employment opportunity policy, we also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities.

Employment with JSA is conditional upon DOE approval if at any time during your employment you are participating in a Foreign Government Talent Recruitment Program or Affiliated activity.

Generally, such programs/activities include any foreign-state-sponsored attempt to acquire scientific research through programs run or funded by the government that target scientists, engineers, students, academics, researchers, and entrepreneurs of all nationalities working or educated in the United States.

This includes positions or appointments, bot